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Proprietary Rights Agreement Template

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PROPRIETARY RIGHTS AGREEMENT

This Proprietary Rights Agreement (the "Agreement") is made and entered into as of by and between Client Name: , whose principal address is and Counterparty Name: , whose principal address is .

RECITALS

WHEREAS, Party A has developed or possesses certain proprietary materials, inventions, works of authorship and related information that are valuable and confidential ("Proprietary Materials"), including but not limited to:

WHEREAS, the Parties wish to set forth their respective rights and obligations with respect to ownership, assignment, license and protection of such Proprietary Materials and any derivatives, improvements or Deliverables arising therefrom;

WHEREAS, the Parties intend that this Agreement will allocate all right, title and interest in and to the Proprietary Materials in accordance with the terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Proprietary Materials" means all tangible and intangible materials disclosed by a Disclosing Party to the Receiving Party under this Agreement, including but not limited to inventions, designs, source code, object code, documentation, processes, drawings, business plans, and trade secrets.

1.2 "Deliverables" means the specific works, prototypes, or other outputs to be created, transferred or provided pursuant to this Agreement:

2. ASSIGNMENT OR LICENSE OF RIGHTS

2.1 Selection of Transfer: The Parties agree that the Proprietary Materials and Deliverables will be transferred as follows (select applicable option(s)):


2.2 If assignment is selected, Party A hereby irrevocably assigns, transfers and conveys to Party B all right, title and interest in and to the Proprietary Materials and Deliverables, including but not limited to all worldwide copyrights, moral rights to the extent waivable, patent rights, and trade secret rights, together with the right to sue for past infringement and to obtain injunctive and other equitable relief.

2.3 If a license is selected, the Parties shall be bound by the following license terms: Scope: Territory and Term:

3. CONSIDERATION

3.1 As consideration for the assignment or license described above, Party B shall pay to Party A the sum of and/or provide the following other consideration: Payment terms:

4. REPRESENTATIONS AND WARRANTIES

4.1 Each Party represents and warrants that: (a) it has full power and authority to enter into this Agreement and to grant the rights herein; (b) the execution and performance of this Agreement will not breach any agreement or obligation to any third party; and (c) to the best of its knowledge the Proprietary Materials furnished do not infringe the intellectual property rights of any third party.

4.2 Party A warrants that it is the sole owner, or has the right to assign or license, the Proprietary Materials identified in this Agreement. Party A further warrants that no third party consent is required for the transfer contemplated herein except as disclosed to Party B:

5. CONFIDENTIALITY

5.1 Each Party will hold in confidence and not disclose to any third party, and will not use except for purposes of performing its obligations under this Agreement, any Confidential Information of the other Party. "Confidential Information" includes non-public business, technical and financial information and any Proprietary Materials.

5.2 The foregoing obligations shall not apply to information which: (a) is or becomes generally available to the public other than through a breach of this Agreement; (b) was known by the Receiving Party prior to disclosure; (c) was independently developed by the Receiving Party without reference to Confidential Information; or (d) is required to be disclosed by law or court order (provided prompt notice is given to the Disclosing Party).

6. INDEMNIFICATION

6.1 Each Party ("Indemnitor") shall indemnify, defend and hold harmless the other Party ("Indemnitee") from and against any third-party claims, liabilities, damages and expenses (including reasonable attorneys' fees) arising out of Indemnitor's breach of any representation, warranty or covenant contained in this Agreement or any claim that the Proprietary Materials infringe the intellectual property rights of a third party to the extent resulting from Indemnitor's acts or omissions.

7. TERM; TERMINATION; SURVIVAL

7.1 This Agreement shall commence on the Effective Date and shall continue until terminated as provided herein. Either Party may terminate this Agreement upon material breach by the other Party that remains uncured for thirty (30) days following written notice.

7.2 Notwithstanding termination, the provisions regarding ownership, confidentiality, indemnification, warranty disclaimers, and any provisions that by their nature survive termination shall survive.

8. RETURN OR DESTRUCTION

Upon termination or upon written request, the Receiving Party shall promptly return to the Disclosing Party or destroy all tangible copies of Proprietary Materials and confirm in writing that such materials have been returned or destroyed, except to the extent a lawful retention is required for archival, compliance or backup purposes.

9. NOTICES

All notices under this Agreement shall be in writing and delivered by hand, certified mail (return receipt requested), or overnight courier to the addresses set forth above or to such other address as either Party may designate by written notice.

10. AMENDMENTS; WAIVER; COUNTERPARTS

10.1 No amendment or modification of this Agreement shall be effective unless in writing and signed by duly authorized representatives of both Parties. No waiver of any breach shall be effective unless in writing.

10.2 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. A facsimile or electronic signature shall be binding.

11. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

11.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified below, without regard to conflicts of law principles:

11.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

11.3 Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remainder of this Agreement shall be enforceable to the fullest extent permitted by law and the invalid provision shall be reformed to the extent necessary to render it enforceable while preserving the Parties' intent.

12. MISCELLANEOUS

12.1 Remedies. The Parties acknowledge that monetary damages may be inadequate to protect the rights granted under this Agreement and that a party may seek injunctive relief, specific performance and other equitable remedies in addition to any other remedies available at law or in equity.

12.2 Assignment. Neither Party may assign its rights or delegate its duties under this Agreement without the prior written consent of the other Party, except that a Party may assign this Agreement in connection with a merger, acquisition or sale of all or substantially all its assets.

12.3 Relationship of the Parties. The Parties are independent contractors and nothing in this Agreement shall create a partnership, joint venture, agency or employment relationship between them.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What a Proprietary Rights Agreement Template Is

A Proprietary Rights Agreement Template is a legal contract designed to allocate ownership, assignment, and licensing of intellectual property and confidential materials created or shared between parties. It typically addresses invention assignment, copyright/ownership of work product, moral rights waivers, and the scope of any license granted. Organizations use the template to ensure clear chain-of-title for patents, copyrights, trade secrets, and source code, and to reduce disputes over ownership during and after a working relationship.

Why a Clear Proprietary Rights Agreement Matters

A well-drafted template reduces ambiguity about who owns inventions, software, designs, and confidential information. It lowers litigation risk, supports reliable licensing, and helps preserve trade secret protection by documenting obligations and restricted uses.

Why a Clear Proprietary Rights Agreement Matters

Who Commonly Uses This Template

Organizations and individuals who develop or commission creative or technical work rely on this template for predictable IP allocation and control.

  • Startups and founders who need to assign developer and contractor work into the company to preserve investor value.
  • Corporations and legal teams that onboard vendors or consultants and require clear ownership of deliverables.
  • Freelancers and contractors who want clear licensing terms and retained rights for portfolio use.

Use this template as a baseline and adapt it with state-specific or industry-specific clauses where necessary before execution.

Core Sections to Include in a Professional Template

These components form the skeleton of a reliable Proprietary Rights Agreement and should be clear, specific, and consistent across related documents.

Definitions

Precise definitions for 'Confidential Information', 'Work Product', 'Invention', 'Deliverables', and 'Licensed Rights' to avoid ambiguity in ownership and enforcement.

Assignment

Express assignment clause transferring all present and future rights in specified work product to the designated assignee with necessary further-assistance language.

License Back

If the creator retains rights, detail any license back scope, field-of-use limits, exclusivity, duration, and sublicensing permissions.

Consideration

Specify monetary or non‑monetary consideration supporting assignment or license, and tie payment milestones to deliverable acceptance where relevant.

Confidentiality

Nondisclosure obligations, permitted disclosures, and measures required to protect trade secrets, including return or destruction procedures after termination.

Warranties & Indemnities

Representations about original authorship, absence of third‑party claims, and indemnities for IP infringement along with caps and notice requirements.

Essential Fields the Template Must Capture

Effective Date: MM/DD/YYYY
Parties: Legal names
Work Description: Concise scope
IP Scope: Assigned rights
Compensation: Consideration amount
Termination: Cure and end date

Step-by-Step: Filling Out the Template

Follow these sequential steps to complete the template accurately and reduce follow-up revisions.

  • 01
    Draft core terms: Define scope, parties, and effective date first.
  • 02
    Specify IP items: List inventions, code, and deliverables to be assigned.
  • 03
    Add protections: Include confidentiality and warranty language.
  • 04
    Review and sign: Have counsel review, then execute with required signers.

How to Configure the Agreement for Online Completion

Set up fields and signer roles so the document routes automatically, enforces required entries, and preserves a complete audit trail.

Field Configuration
Signature Field Required — signer must sign and date
Initials Field Optional — for page confirmation
Assign Role Map party A and party B to signer emails
Conditional Clause Show assignment text only when work-for-hire selected

Where to Send or File the Completed Agreement

Know the document routing: executed copies should reach internal records, relevant business units, and any external registries if required.

  • Internal Records: Store executed copy in contract repository
  • Legal Counsel: Send copy for compliance review
  • Accounting: Provide for payment and tax records
  • External Filing: File with patent office only when necessary

Digital Signing and File Format Considerations

Use platforms that preserve PDFs, capture audit trails, and support common formats such as PDF and DOCX for execution.

  • File Formats: PDF and DOCX supported
  • Integrations: CRM and cloud storage
  • Authentication: Email, SMS, or MFA

Choose a solution that records signer identity, timestamps, and change history while allowing secure storage and retrieval for audits and disputes.

Key Deadlines and Timing Expectations

Track dates that affect enforceability, registration, and tax reporting to avoid missed rights or penalties.

Effective Date Importance:

Determines when ownership and license obligations commence.

Execution Deadline:

Set internal sign-by date to keep project timelines aligned.

Patent Filing Impact:

Assignment before filing ensures clear chain-of-title to patent office.

Tax Reporting:

Associate compensation to the tax year for 1099 or W-2 reporting.

Record Retention:

Preserve executed copies per retention rules below.

Consequences of a Poorly Prepared Agreement

Loss of IP: Ownership disputes
Unenforceable Terms: Ambiguous assignment language
Tax Exposure: Incorrect reporting
Breach of Confidentiality: Unauthorized disclosures
Indemnity Costs: Third-party claims
Statute Issues: Limitations and waiver problems

Practical Tips to Reduce Risk and Speed Execution

Apply these practices to make the template usable, auditable, and defensible when disputes arise.

Use Clear, Narrow Definitions
Define key terms precisely and limit scope to avoid sweeping assignments that unintentionally take unrelated inventions or background IP.
Tie Assignment to Deliverables
Reference specific deliverables, file names, or repository locations so ownership maps to tangible outputs rather than vague future work.
Preserve Evidence of Disclosure
Keep contemporaneous records, version histories, and signed exhibits that show creation dates and contributions for later validation.
Coordinate Tax and HR Treatment
Classify payments properly for 1099 or payroll purposes and obtain W-9 or W-2 information to avoid backup withholding and reporting errors.

Common Preparation Pitfalls to Avoid

  • Using vague assignment language that fails to cover future or related inventions and derivatives.
  • Forgetting to specify governing law and dispute resolution, which complicates cross‑jurisdiction enforcement.
  • Failing to get signatures from authorized signatories, risking later challenges to authority or validity.
  • Neglecting to attach exhibits that identify deliverables, leading to scope disputes and ambiguity.

How Organizations Implement Proprietary Rights Agreements

Real-world examples show how templates are adapted for startup, enterprise, and vendor relationships while protecting ownership and operations.

Optica Ventures (Brian Fitzgibbons)

Optica standardized assignment clauses across all contractor agreements to centralize ownership.

  • This reduced negotiation cycles by removing bespoke IP gating.
  • The standardized approach ensured consistent rights for investors and simplified due diligence during fundraising and M&A activity.

Xerox (Kodi-Marie Evans)

Xerox integrated clear work product definitions with its ERP and contract repository to track deliverables.

  • Repository links tied assignments to specific files.
  • That linkage improved auditability and allowed legal and engineering teams to confirm ownership without manual document searches.

Digital Signing Options for Completing the Template

Compare common eSignature providers on pricing and core capabilities relevant to executing Proprietary Rights Agreements and capturing an auditable signature trail.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions

Answers to common legal and execution questions about Proprietary Rights Agreements, signatures, and post‑execution steps.


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