Grant Language
Clear statement that the grantor conveys a non-exclusive right to enter and use specified land area for defined utility purposes.
A properly drafted and recorded PUE clarifies access rights, reduces future disputes, and enables predictable maintenance and upgrades for essential services.
The document is used by property owners, utility companies, municipalities, and developers when granting service access across private land.
Clear statement that the grantor conveys a non-exclusive right to enter and use specified land area for defined utility purposes.
A surveyed description or recorded plat reference that pinpoints the easement area using metes and bounds or parcel identifiers.
Explicitly lists permitted activities—installation, repair, maintenance, access—and any prohibited uses or limitations.
Specifies whether the easement is perpetual, for a fixed term, or conditional upon continued utility service needs.
Allocates duties for upkeep, vegetation control, restoration after work, and reimbursement for damages where applicable.
Requires insurance limits or indemnification obligations that protect the property owner from claims tied to utility operations.
| Field | Configuration |
|---|---|
| Authentication | Use email plus SMS or ID verification for critical signers |
| Signature Order | Define signing sequence for grantor, grantee, and witnesses/notary |
| Audit Trail | Capture IP, timestamp, and action history for each signer |
| File Format | Store final as PDF/A with embedded signature evidence |
Use platform features that preserve a complete audit trail and produce file formats accepted by county recorders.
Choose a platform that supports tamper-evident storage, audit logs, and exportable signed PDFs; verify county requirements for electronic recording before relying on e-recording alone.
A city acquires a 20-foot-wide PUE along a parcel
A developer grants a five-year construction PUE for staging and access
Director of Right-of-Way or authorized corporate officer signs for the utility. Ensure corporate resolution or official authorization accompanies the signature to prove authority and acceptance of easement terms.
Individual owner, trustee, or corporate officer executes for the grantor. If a business entity signs, include evidence of authority such as an officer’s signature block and, when required, a board resolution or power of attorney.
Export the executed instrument as PDF/A to preserve layout and support long-term archival; include the notarization page and exhibit attachments in the same file.
Attach the survey, plat, corporate resolutions, title commitment excerpt, and any insurance or indemnity certificates referenced in the easement.
Use standardized file names including parcel ID, instrument type, and recording county to facilitate retrieval and title searches.
Retain originals in a locked records facility and maintain encrypted electronic copies with restricted access and audit logs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |