Author Identity
Full legal names, pseudonyms, date of birth if required, contact info, and government ID references to ensure signatures and tax forms align with legal identity.
A complete BDQ reduces ambiguity about ownership, speeds contract execution, and ensures accurate metadata for distribution and royalty accounting. It documents permissions, clarifies deliverables, and provides the information production and legal teams need to meet distribution, tax, and reporting obligations.
The BDQ is primarily completed by authors or their agents and reviewed by editorial, legal, and rights teams before contract signing.
An acquisitions editor typically reviews the BDQ for editorial accuracy and confirms manuscript delivery milestones. They coordinate with legal and production to ensure metadata matches contract terms and that any third-party permissions are documented prior to contract execution.
The author or their authorized agent provides personal identification, tax and payment details, and signs any author warranties or rights assignments. Signatory authority must match the name on government ID or agent appointment documentation to avoid execution issues.
Full legal names, pseudonyms, date of birth if required, contact info, and government ID references to ensure signatures and tax forms align with legal identity.
Explicit list of granted rights (print, digital, audio), territory and language limits, and any retained or excluded rights to avoid downstream licensing conflicts.
Itemized list of quotes, images, or excerpts requiring permission and copies of clearance letters or license terms attached as exhibits.
Taxpayer identification (TIN/SSN/EIN), preferred payment method, bank routing details if applicable, and backup withholding triggers if a valid TIN is not provided.
Preferred author bio, series name, suggested BISAC categories, keywords, approximate page count, and any ISBN/identifier requests for metadata ingestion.
Signature blocks for author, publisher representative, and witness/notary information where required; effective date and version control for amendments.
| Field | Configuration |
|---|---|
| Signature Method | Email link or embedded eSign field |
| Authentication | Email and optional SMS verification |
| Template Use | Save BDQ as template for reuse |
| File Format | PDF or DOCX with flattened form fields |
Choose a platform that supports secure eSigning, audit trails, and standard document formats for archival.
Typically 14–30 days from request
As defined in contract; often 60–180 days
Allow 7–14 business days for clearance
Occurs after signed BDQ and contract
Advance or royalty schedule per contract
Author uploads BDQ and attachments for intake.
Editor confirms metadata and flags missing items.
Rights, warranties, and third-party permissions are validated.
Signed BDQ stored in contract and metadata systems.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |