Can this document be e-signed?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention are satisfied.

When is notarization required?

Notarization depends on state and document purpose; deeds and some transfer instruments typically require notarization. Confirm per state recording office or notary commission.

What if a party signs with the wrong name?

Mismatched names can delay recording or tax reporting. Correct by executing an amendment or affidavit identifying the error and referencing the original document.

Who is authorized to sign?

Individuals with contractual authority: the buyer, an authorized officer for entities, or an agent with a valid power of attorney. Attach corporate resolution if required.

How long should I keep the executed statement?

Retain per applicable rules: IRS minimum 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and longer for real estate or dispute exposure.

How do I change the statement after signing?

Execute a written amendment or replacement signed by all parties. Do not rely on handwritten changes without formal re-signature to avoid enforceability issues.

Electronic Signature
Templates
Miscellaneous
Purchaser's Purchase Statement

Purchaser's Purchase Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PURCHASER'S PURCHASE STATEMENT

RECITALS

WHEREAS, Purchaser: desires to purchase the property described below and to set forth the financial terms and certifications related to that purchase; and

WHEREAS, Seller: is the owner of the property commonly known as (the "Property"); and

WHEREAS, the parties entered into a Purchase Agreement dated setting forth certain obligations, and this Purchaser's Purchase Statement memorializes the monetary adjustments, payments, and certifications required for closing.

SCOPE OF PURCHASE

Scope of Work / Items Included

ITEMIZED PURCHASE STATEMENT

Purchase Price: $ Earnest Deposit Received: $

Adjustments and Prorations (describe each item and amount)

Seller Credits (if any): $ Adjusted Purchase Price: $

Amount Due at Closing: $ Deposit to be Applied: $

PAYMENT TERMS

Payment Schedule and Method

Remaining Balance After Deposit: $

Late Payment Fee: (applies to any installment or amount not paid within the time specified)

TERM AND TERMINATION

Agreement Start Date: Agreement End Date:

Termination Notice: Either party may terminate under the Purchase Agreement by providing written notice at least days prior to the effective termination date. Termination shall be without prejudice to remedies for breaches occurring prior to termination.

CONFIDENTIALITY

The parties acknowledge that information exchanged in connection with this purchase statement, including pricing, adjustments, and financial statements, constitutes confidential information. Each party agrees not to disclose Confidential Information to any third party except as required by law or with prior written consent of the other party. Confidential Information does not include information that is or becomes publicly available other than by breach of this provision.

Purchaser acknowledges and agrees:

GOVERNING LAW

This Purchaser's Purchase Statement and all disputes arising out of or relating to this statement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Purchaser's Purchase Statement, together with the Purchase Agreement and any written amendments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral.

CERTIFICATION

The undersigned Purchaser certifies that the statements made in this Purchaser's Purchase Statement are true and correct to the best of Purchaser's knowledge and that the Purchaser has authority to execute this statement and to direct payment of amounts due in accordance with the terms set forth herein.

Escrow / Closing Agent (if applicable)

Purchaser - Printed Name:

By:

Date:

Seller - Printed Name:

By:

Date:

What the Purchaser's Purchase Statement Is and When it’s Used

A Purchaser's Purchase Statement is a formal written record used to document the buyer's transaction terms, purchase price, identifying details for the purchaser and seller, payment and deposit information, closing or delivery dates, and any contingencies or special conditions. It appears in real estate closings, asset acquisitions, business purchases, and some high-value goods sales as a summary that supports escrow, title, tax reporting, and internal accounting. When completed accurately it provides an auditable snapshot of the deal and supports downstream filings, payments, and retention obligations.

Why a Clear Purchaser's Purchase Statement Matters

A concise Purchaser's Purchase Statement clarifies payment terms, protects parties from misunderstandings, and creates a record for escrow, tax reporting, and compliance. It reduces disputes and supports accurate financial and legal processing.

Typical Parties Who Complete or Rely on This Statement

The Purchaser's Purchase Statement is completed by purchasers, closing agents, buyers' attorneys, and finance teams depending on context.

Buyers and purchasers who need a definitive written record for escrow, accounting, or tax purposes.
Closing agents, title companies, and escrow officers who require standardized information to process closings.
Corporate finance, procurement, or legal teams responsible for asset purchase approvals and recordkeeping.

Use the statement to ensure consistent handoff between procurement, legal, tax, and closing functions; tailor signatory authority and attachments as needed.

Stepwise Procedure to Complete and Execute the Statement

Follow these steps to prepare, verify, and finalize the Purchaser's Purchase Statement for execution and distribution.

01

Prepare draft: Collect purchaser, seller, price, and asset identifiers.
02

Verify details: Confirm names, amounts, and effective dates with all parties.
03

Attach supporting documents: Include purchase agreements, escrow instructions, and ID copies if required.
04

Execute and distribute: Obtain signatures, then send to escrow, accounting, and legal.

How Electronic Completion and Routing Typically Works

Digital workflows compress the traditional prepare-verify-sign-distribute cycle into a few automated steps while preserving audit trails and version history.

Upload document: Load the statement into your eSignature or document management platform.
Assign fields: Place signature, date, and required data fields for each party.
Authenticate signers: Use email, SMS code, or stronger methods per risk level.
Capture audit trail: Record timestamps, IPs, and completion certificates for records.

Typical Workflow Settings for Electronic Completion

Configure these settings to match your operational and compliance needs when building an online workflow.

Field	Configuration
Signer order	Sequential or parallel routing per transaction needs
Authentication level	Email link, SMS code, KBA, or advanced options
Retention settings	Set automatic archival and access controls
Notifications	Email reminders and completion alerts

Digital Signing and Technical Requirements

Ensure the signing platform supports required file formats, authentication methods, and audit trails before eSubmission.

File formats: PDF, Word DOCX, and HTML are commonly supported
Integrations: CRM and storage integrations ease distribution and indexing
Security: TLS in transit and AES-256 at rest are standard expectations

Confirm your chosen platform can export signed PDFs with an embedded audit trail and complies with any industry standards you must meet.

Key Components to Include in a Professional Purchaser's Purchase Statement

A complete statement balances clarity for parties with necessary legal and operational details to support closing, tax, and recordkeeping processes.

Identifying information

Full legal names and contact details for purchaser and seller, including entity type and registration numbers when applicable to avoid ambiguity during title or tax processing.

Asset description

Precise description of the purchased item(s) — property address or serial/VIN numbers — so transfers and recordings reference an unambiguous subject.

Price and payment terms

Clear purchase price, payment schedule, escrow instructions, and conditions for deposit refunds or forfeiture to prevent later disputes.

Contingencies and conditions

List inspections, financing contingencies, clear title requirements, or other conditions precedent that must be satisfied before closing.

Signatures and authority

Named signatories with titles and capacity statements (e.g., authorized officer) to ensure signatures legally bind the stated parties.

Attachments and exhibits

Reference and attach related agreements, escrow instructions, ID copies, or exhibits that form part of the transaction record for completeness.

Required Fields and Core Data Elements

Buyer identity: Full legal name

Seller identity: Full legal name

Purchase amount: Numeric amount

Asset ID: Address or serial

Effective date: MM/DD/YYYY

Signatures: Signed and dated

Common Preparation Mistakes to Avoid

Using informal or abbreviated party names which mismatch title or tax records and cause delays.
Omitting explicit payment terms or escrow instructions, resulting in disputes about deposit handling.
Failing to attach required exhibits such as purchase agreements or title documents, leading to incomplete records.
Relying on handwritten corrections after signing instead of executing formal amendments, increasing risk of challenge.

Consequences of Inaccurate or Incomplete Statements

Tax reporting risk: Information return penalties (IRC §6721)

Escrow disputes: Delayed or withheld disbursements

Title problems: Transfer delays or defects

Contract breach: Claims for damages

Regulatory exposure: Industry-specific compliance fines

Authentication failure: Signatures challenged

Key Timing Considerations and Common Deadlines

Timelines depend on transaction type; confirm deadlines for tax reporting, closing, and contractual contingencies early in the process.

Provide statement on request:

W-9 style provision: furnish when the payer requests; no fixed federal deadline

Tax reporting dates:

1099-NEC and W-2 recipient deadlines typically Jan 31 for reporting year

Closing date:

As agreed in contract; acts as effective transfer date

Record retention start:

Retention periods measured from filing or creation date

Contingency periods:

Inspection/financing windows per purchase agreement

Typical Processing Milestones from Draft to Archive

This sequential milestone view shows the major stages from initial draft to final retention and archive.

01

Draft preparation

Create statement and gather supporting documents for review

02

Review and approval

Legal and finance confirm accuracy and authority

03

Execution

Obtain required signatures and notarizations if applicable

04

Distribution and retention

Send executed copies to stakeholders and archive per policy

Sample eSignature Vendor Comparison for Executing the Purchaser's Purchase Statement

Compare basic vendor pricing and common feature points relevant to executing and storing signed Purchaser's Purchase Statements; signNow appears first in the table by design.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Purchaser's Purchase Statement

Answers to common procedural and legal questions about completing, signing, and storing the Purchaser's Purchase Statement.

Need help? Contact support

Can this document be e-signed?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention are satisfied.
When is notarization required?
Notarization depends on state and document purpose; deeds and some transfer instruments typically require notarization. Confirm per state recording office or notary commission.
What if a party signs with the wrong name?
Mismatched names can delay recording or tax reporting. Correct by executing an amendment or affidavit identifying the error and referencing the original document.
Who is authorized to sign?
Individuals with contractual authority: the buyer, an authorized officer for entities, or an agent with a valid power of attorney. Attach corporate resolution if required.
How long should I keep the executed statement?
Retain per applicable rules: IRS minimum 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and longer for real estate or dispute exposure.
How do I change the statement after signing?
Execute a written amendment or replacement signed by all parties. Do not rely on handwritten changes without formal re-signature to avoid enforceability issues.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now