Quotation Request Form

QUOTATION REQUEST FORM

Transaction Reference

Request Number:   Date:

Parties

WHEREAS / Recitals

WHEREAS the Client requires quotations for goods and/or services described in this request for the purpose of procuring the deliverables set out below; and

WHEREAS the Supplier is invited to review the Client's requirements, provide a detailed quotation, and to identify any assumptions, exclusions, or dependencies that impact pricing or delivery; and

NOW, THEREFORE, the Client requests a formal quotation and the Supplier acknowledges that by signing this Quotation Request Form the Supplier confirms their submission will be prepared in accordance with the terms and conditions contained in this form.

Scope of Work / Project Summary

Requested Deliverables & Pricing

Provide itemized line entries below. If additional lines are required, attach a continuation sheet signed by the Supplier.

Payment Terms

The Supplier's quotation must state currency, taxes (if applicable), and must specify any deposit or milestone payments. Invoices shall reference the Request Number and be payable in accordance with the schedule below.

Schedule & Delivery

Provide proposed start and completion dates and identify any critical milestones. The Supplier must note assumptions that bear on lead time.

Term and Termination (Pre-Contractual)

This Quotation Request Form does not by itself create a binding purchase agreement for the listed goods or services. A separate Purchase Order or Contract will govern final performance unless the parties expressly sign an agreement incorporating the Supplier's quotation. Either party may withdraw or terminate the quotation process by providing written notice to the other Party.

Confidentiality

The Parties acknowledge that certain information exchanged in connection with this quotation request will be Confidential Information. Confidential Information shall not be disclosed to third parties and shall be used solely for the purpose of preparing and evaluating the quotation. Confidentiality obligations shall survive for a period of three (3) years from the date of signature of the resulting contract or from the date of this request if no contract follows, subject to mandatory legal disclosure requirements. The Supplier shall take reasonable measures to protect Confidential Information and shall immediately notify the Client of any unauthorized disclosure.

Governing Law & Entire Agreement

Any subsequent contract arising from a quotation will be governed by the laws of the state indicated below without regard to choice of law rules. This Quotation Request Form, together with any accepted Supplier quotation and any executed Purchase Order, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior negotiations, representations, and proposals.

Submission Instructions

Quotations must include itemized pricing, lead times, payment terms, and all assumptions. The Supplier should state any conditions that would cause the quotation to be revised. Late or incomplete submissions may be rejected at the Client's discretion.

Representations & Warranties

The Supplier represents that the information in its quotation will be accurate and complete to the best of its knowledge, that it has requisite experience and authority to perform the services if engaged, and that any prices quoted are capable of being performed in accordance with the stated schedule unless expressly noted otherwise. The Supplier further warrants that it will comply with all applicable laws in performing any subsequent contract.

Acceptance of Terms for Quotation Submission

By signing below, the parties acknowledge that this Quotation Request Form sets out terms that will govern the quotation process and that the Supplier's submission constitutes an offer to supply the goods and/or services on the terms stated in any resultant contract. The Client is not obligated to accept any quotation.

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