Are e-signatures legally binding?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws. Exceptions include estate documents and certain court filings; confirm for your transaction type.

Can a quote be accepted by email?

Yes, if the quote specifies acceptance by email and the parties demonstrate intent to sign. To reduce risk, require a signed acceptance or a purchase order referencing the quote.

Who can sign on behalf of a company?

Only an authorized officer or agent may bind the organization. Verify signing authority in corporate records or attach a board resolution when authority is unclear.

What if the price needs correction after signing?

Material pricing corrections typically require a written amendment signed by both parties. Minor clerical errors may be corrected by mutual written confirmation to avoid disputes.

Is notarization required for quotes?

Not usually for standard commercial quotes. Some jurisdictions or contract types may require notarization; consult state-specific rules if the document conveys real property or requires a jurat.

How do I revoke or cancel a quote?

If the quote remains an offer, revoke it before acceptance by notifying the offeree. Once accepted, cancellation is governed by the agreement's termination or amendment clauses.

Electronic Signature
Templates
Finance
Quoted Price Agreement

Quoted Price Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

QUOTED PRICE AGREEMENT

This Quoted Price Agreement ("Agreement") is entered into between the parties identified below on the Effective Date. Quote Number: Effective Date: Quote valid until:

Seller (Provider)

Company Name Contact Person Address, Phone, Email

Client (Purchaser)

Client Name Contact Person Address, Phone, Email

Quoted Items and Pricing

Description	Quantity	Unit Rate	Amount

Subtotal:

Tax rate: Tax amount:

Shipping / Handling:

Total Price:

Payment and Delivery Terms

Payment terms:

Deposit required: Method(s) of payment accepted:

Estimated delivery / completion: . Shipping terms:

Standard Terms and Conditions

Price Commitment: Seller warrants that the Total Price stated above is a firm quotation for the goods and services described and will be honored if Client accepts this Quote in writing and returns a signed Agreement on or before the valid until date. Any acceptance after that date is subject to Seller's prior written confirmation.

Changes and Additional Work: Any changes to scope requested by Client after acceptance shall be documented as a written change order and may result in an adjustment to price and delivery schedule. Seller shall not commence change order work until change order is executed by both parties.

Taxes and Duties: Quoted prices exclude taxes, duties, and similar governmental charges unless expressly stated. Client is responsible for all applicable taxes, except taxes on Seller's net income.

Warranty and Remedies: Seller's warranty, if any, is limited to the express warranty provided in writing with the goods or services. Except as set forth in that warranty, Seller disclaims all other warranties, express or implied. Seller's liability shall not exceed the amount paid by Client under this Agreement for the goods or services giving rise to the claim.

Default and Remedies: Failure to pay undisputed amounts when due shall constitute default and entitle Seller to suspend performance, charge interest at the rate specified in payment terms, and recover collection costs and reasonable attorneys' fees.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified by the parties below, without regard to conflict of law principles.

Additional Notes / Special Instructions

Client acknowledges that acceptance of this Quote is expressly conditioned on acceptance of these terms. By signing below, Client and Seller authorize performance and agree that this Agreement, together with any attachments or executed change orders, constitutes the entire agreement between the parties regarding the quoted goods and services.

Seller (Provider) — Printed Name:

By:

Date:

Client (Purchaser) — Printed Name:

By:

Date:

What a Quoted Price Agreement Is and When It Applies

A Quoted Price Agreement is a written contract that records a supplier or contractor's fixed price for specified goods or services, the scope of work, payment terms, and the period during which the quoted price remains valid. It establishes mutual expectations about deliverables, timelines, change orders, and acceptance criteria. The agreement reduces ambiguity about cost, helps compare competitive offers, and serves as the baseline for invoicing and dispute resolution. When accepted by the client and properly executed, it creates binding obligations for performance and payment.

Why a Clear Quoted Price Agreement Matters

A Quoted Price Agreement documents the exact price, scope, and acceptance conditions so both parties share the same expectations and reduce dispute risk. It supports procurement controls, budgeting accuracy, and faster invoice processing while preserving evidence of the original offer and terms.

Typical Users and Roles Involved

Organizations and individuals use Quoted Price Agreements across procurement, contracting, and service delivery to lock in prices and outline deliverables.

Vendors and contractors providing goods or services who need a formal, time-limited offer
Procurement teams and purchasing managers who compare, approve, and record accepted quotes
Clients and project owners who require documented pricing and acceptance terms before buying

Use a Quoted Price Agreement when you need a concise, enforceable statement of price, scope, and the conditions under which the offer may be accepted.

Core Elements to Include in a Professional Quoted Price Agreement

A complete Quoted Price Agreement combines clear scope, a detailed price breakdown, timelines, payment terms, acceptance mechanics, and signature blocks so the document is actionable and enforceable.

Quote Header

Document date, unique quote number, parties' legal names, and contact information to identify the transaction.

Scope of Work

Concise description of goods or services, deliverables, milestones, exclusions, and performance standards that define what the price covers.

Price Breakdown

Line-item pricing, unit quantities, taxes, discounts, and any conditional charges so totals and drivers are transparent.

Validity Period

Specific date or duration the quoted price remains available and any conditions that void the quote if not accepted.

Payment Terms

Accepted payment methods, due dates, late fees, deposit requirements, and invoicing frequency to avoid billing disputes.

Acceptance & Signatures

How a client accepts (signature, purchase order, written notice), who may sign, and effective date upon acceptance.

Step-by-Step: Prepare and Execute a Quoted Price Agreement

Follow these practical steps to create, deliver, and finalize a quoted price agreement efficiently.

01

Draft the Quote: Assemble scope, quantities, and price details into the template.
02

Set Validity: Specify the quote expiration date and any conditional terms.
03

Send to Client: Deliver via secure email, portal, or eSignature link for review and signature.
04

Record Acceptance: Save the signed agreement and update procurement and invoicing systems.

How to Configure an Online Quoting Workflow

Set up fields and routing so each quote follows a consistent approval and signing path.

Field	Configuration
Price Fields	Lock calculations and use read-only totals to prevent manual edits.
Conditional Items	Show or hide optional line items based on selections to reduce signer confusion.
Approval Routing	Route to approvers in order (sales manager → finance) for programmatic sign-off.
Signature Order	Enforce signer order when acceptance requires sequential authorization.

Digital Signing Workflow for a Quoted Price Agreement

A reliable digital flow reduces friction and preserves an audit trail for every quoting transaction.

Upload Document: Add the quote PDF or template to the signing platform.
Place Fields: Insert price, date, and signature fields; enable conditional visibility as needed.
Invite Signers: Send secure links or email invites with authentication options.
Capture Audit Trail: Record timestamps, IP addresses, and signer actions for evidence.

Technical Considerations for Sharing and Signing Online

Confirm the platform supports required integrations, file types, and signer authentication to maintain workflow continuity.

File Formats: PDF and DOCX are standard and widely supported.
Integrations: Connectors like Salesforce and NetSuite streamline record updates.
Authentication: Email, SMS, or stronger methods improve signer attribution.

Choose a solution that matches your IT stack and compliance needs; verify export and archive options for long-term recordkeeping.

Typical Deadlines and Timing to Include

Include clear dates to reduce ambiguity about offer validity, delivery, and payment timing.

Quote Expiration:

State exact expiration date or number of days, e.g., 30 days from issue.

Acceptance Deadline:

If acceptance requires a separate action, specify the final acceptance date.

Delivery Schedule:

Identify milestone dates or estimated delivery windows for goods or services.

Payment Due Date:

List net terms (Net 30) or deposit schedule to trigger invoicing.

Revision Cutoff:

Define when price renegotiation is permitted after acceptance.

Key Milestones from Quote to Paid Invoice

Track milestones so stakeholders know progress from issuance to payment and closeout.

01

Request Received

Client request and specifications are recorded and confirmed.

02

Quote Issued

Supplier issues the Quoted Price Agreement with price and validity.

03

Client Review

Client reviews, requests clarifications, or accepts the quote.

04

Execution & Billing

Signed agreement triggers ordering, delivery scheduling, and invoicing.

Common Preparation Errors to Avoid

Omitting scope exclusions that later lead to unpaid change orders and disputes over additional work.
Failing to specify taxes and fees, which creates mismatches between quote totals and final invoices.
Using ambiguous validity language like 'price good for a short time' instead of a defined expiration date.
Allowing unsigned or informally accepted quotes to be treated as binding without documented authorization.

Penalties and Legal Risks of an Incorrect Quoted Price Agreement

Breach Liability: Damages for nonperformance or underpricing may result in compensatory liability.

Tax Discrepancies: Incorrect tax treatment can trigger state audit and remittance penalties.

Invoice Disputes: Unclear pricing leads to delayed payments and collection costs.

Regulatory Noncompliance: Industry-specific requirements (e.g., healthcare) may require addenda to avoid penalties.

Contract Rescission: Material misrepresentation of terms can allow rescission or reformation.

Reputational Harm: Repeated pricing errors reduce buyer trust and future business opportunities.

Security and Compliance Essentials for Digital Quotes

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Comprehensive logs with timestamps and IP addresses

Legal Frameworks: ESIGN and UETA acceptance for electronic signatures

HIPAA Options: BAA available for protected health information

Access Controls: Role-based permissions and SSO support

Certifications: SOC 2 Type II and ISO 27001 alignment

eSignature Vendor Pricing and Capability Snapshot for Quoted Price Agreements

Compare basic plan pricing and common features relevant to executing quoted price agreements electronically; signNow is listed first for direct comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Common Questions About Quoted Price Agreements and Electronic Execution

Answers to frequent questions about enforceability, signatures, corrections, and signing authority for quoted price agreements.

Need help? Contact support

Are e-signatures legally binding?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws. Exceptions include estate documents and certain court filings; confirm for your transaction type.
Can a quote be accepted by email?
Yes, if the quote specifies acceptance by email and the parties demonstrate intent to sign. To reduce risk, require a signed acceptance or a purchase order referencing the quote.
Who can sign on behalf of a company?
Only an authorized officer or agent may bind the organization. Verify signing authority in corporate records or attach a board resolution when authority is unclear.
What if the price needs correction after signing?
Material pricing corrections typically require a written amendment signed by both parties. Minor clerical errors may be corrected by mutual written confirmation to avoid disputes.
Is notarization required for quotes?
Not usually for standard commercial quotes. Some jurisdictions or contract types may require notarization; consult state-specific rules if the document conveys real property or requires a jurat.
How do I revoke or cancel a quote?
If the quote remains an offer, revoke it before acceptance by notifying the offeree. Once accepted, cancellation is governed by the agreement's termination or amendment clauses.

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