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Racine Co Community Development Program Agreement

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Racine Co Community Development Program Agreement

This Community Development Program Agreement (the Agreement) is entered into by and between Provider Name: (Provider) and Participant Name: (Participant) effective as of the Effective Date specified below.

RECITALS

WHEREAS, Provider administers community development funds and programs intended to promote affordable housing, economic development, and community revitalization within the County; and

WHEREAS, Participant seeks funding and program services to carry out the activities described in this Agreement and represents that it has the capability to perform the Scope of Work in compliance with applicable laws, regulations, and program requirements; and

WHEREAS, Provider and Participant desire to set forth the terms under which Participant will perform the work and Provider will provide program funds or other consideration.

PROGRAM IDENTIFICATION

SCOPE OF WORK

Participant shall perform the services and activities described below in a professional manner consistent with industry standards and applicable program requirements.

PAYMENT TERMS

Subject to Participant's satisfactory performance and submission of required invoices and reports, Provider shall pay Participant an aggregate program amount of USD. Payments will be made in accordance with the schedule and invoicing requirements set forth below.

Late payments shall accrue interest at the lesser of the maximum rate permitted by law or percent per month on any undisputed overdue balance. Provider shall not be liable for payments for work not properly invoiced or not in compliance with this Agreement.

TERM AND TERMINATION

This Agreement shall commence on and shall expire on unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience by providing written notice at least days prior to the intended termination date. Provider may terminate immediately for cause upon written notice if Participant materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice of breach.

CONFIDENTIALITY

Each party acknowledges that it may receive Confidential Information of the other. "Confidential Information" means non-public information designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Recipient shall (a) use Confidential Information only to perform its obligations under this Agreement, (b) restrict disclosure to employees, agents, contractors, or auditors with a need to know who are bound by confidentiality obligations no less protective than those herein, and (c) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but not less than reasonable care.

Confidential Information does not include information that: (i) is or becomes publicly available through no breach of this Agreement; (ii) was known to Recipient prior to disclosure by Discloser without confidentiality obligations; (iii) is received from a third party without breach of any obligation; or (iv) is independently developed without use of Discloser's Confidential Information. If Recipient is compelled by law to disclose Confidential Information, Recipient shall give Discloser prompt written notice to the extent permitted and cooperate with Discloser in seeking a protective order or other remedy.

COMPLIANCE, RECORDS, AND AUDIT

Participant shall perform all activities in compliance with applicable federal, state, and local laws, ordinances, regulations, and program rules. Participant shall maintain books, records, and supporting documentation related to performance and financial transactions under this Agreement for a period of not less than six (6) years following final payment or longer if required by law. Provider or its authorized representatives shall have the right to inspect and audit Participant's records and facilities upon reasonable notice during regular business hours.

INSURANCE; INDEMNIFICATION

Participant shall maintain insurance coverage appropriate to the scope of services, including general liability and workers' compensation as required by law. Participant shall indemnify, defend, and hold Provider harmless from and against any claims, liabilities, losses, damages, and expenses (including reasonable attorneys' fees) arising out of Participant's breach of this Agreement or negligence, except to the extent caused by Provider's gross negligence or willful misconduct.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin without regard to its conflicts of law principles. Parties shall attempt to resolve disputes through good faith negotiation. If unresolved, disputes shall be resolved in the courts located in the county in which Provider's principal office is located, and each party consents to the exclusive jurisdiction of such courts.

ENTIRE AGREEMENT; AMENDMENTS

This Agreement, including any attachments, exhibits, or incorporated documents, constitutes the entire agreement between the parties concerning its subject matter and supersedes all prior agreements and understandings. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

REPRESENTATIONS AND WARRANTIES

Each party represents that it has the authority to enter into this Agreement and that the person signing on its behalf is authorized to do so. Participant further represents that the information provided to Provider for the purposes of this Agreement is true, complete, and accurate.

MISCELLANEOUS PROVISIONS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No waiver of any breach shall constitute a waiver of any subsequent breach. Notices required under this Agreement shall be in writing and delivered to the contact information provided above.

Provider

Printed Name:

By:

Date:

Participant

Printed Name:

By:

Date:

Enter text✕

What the Racine Co Community Development Program Agreement Is

The Racine Co Community Development Program Agreement is a formal written contract used by Racine County and program participants to document funding, responsibilities, and deliverables for community development projects. Typical uses include housing rehabilitation, small infrastructure projects, and grant-funded activities where the county provides funds or technical assistance. The agreement sets performance milestones, reporting obligations, budget controls, and compliance requirements with applicable federal, state, and local laws, and often requires documentation to support disbursements and closeout.

Why this Agreement Matters for County Projects

A clear program agreement defines obligations, protects public funds, and creates an auditable trail for sponsors and recipients.

Why this Agreement Matters for County Projects

Who Typically Completes the Agreement

Several stakeholder groups commonly prepare or sign this agreement depending on project type and funding source.

  • Racine County departments and program managers responsible for administering grants and monitoring compliance.
  • Nonprofit developers and community organizations receiving funds to implement housing or neighborhood improvements.
  • Contractors, subrecipients, and property owners who perform work or accept grant-funded assistance.

Understanding each party’s role helps ensure the document is completed and executed correctly.

Core Sections to Include in a Professional Agreement

A complete agreement organizes terms into standard sections that govern scope, payment, compliance, liability, reporting, and termination.

Parties & Recitals

Identify legal names of county and recipient, program background, and the agreement’s public purpose in plain language with statutory references if applicable.

Scope of Work

Describe eligible activities, deliverables, performance standards, timelines, and any required permits or approvals tied to funding.

Funding & Disbursement

State total funding, payment schedule, required invoices or drawdown documentation, allowable cost categories, and cost-sharing rules.

Compliance & Reporting

List reporting frequency, audit rights, recordkeeping obligations, and references to applicable federal or state program rules.

Insurance & Indemnity

Specify required insurance coverages, indemnity obligations, and whether the county is named as additional insured on policies.

Termination & Remedies

Define events of default, remediation steps, repayment terms for disallowed costs, and procedures for early termination or suspension.

Required Identifying and Project Data

Party Legal Names: Full legal entity name
Mailing Addresses: Street, city, state, ZIP
Tax Identifier: TIN or EIN as applicable
Project Description: Short title and scope summary
Funding Amount: Dollar amount awarded
Signatures: Authorized signer and date

Step-by-Step: Completing the Agreement

A sequential checklist helps you assemble required documents, obtain approvals, and finalize execution without delays.

  • 01
    1. Gather Documents: Collect budget, insurance certificates, and required permits.
  • 02
    2. Complete Form: Fill fields accurately and attach supporting schedules.
  • 03
    3. Internal Review: County and recipient legal review and approvals.
  • 04
    4. Execute: All authorized parties sign and date the agreement.

Typical Routing and Filing Process

Understand who receives each copy and where final executed documents are stored to support audits and public records requests.

  • Submit to County: Recipient submits completed agreement and attachments to county program office.
  • Compliance Review: County reviews eligibility, budget, and documentation for program rules.
  • Authorize Funding: County issues notice to proceed and schedule payments when conditions met.
  • Record & Report: Executed agreement and reports are retained per records schedule.

Digital Workflow Settings to Consider

Configure a digital workflow that enforces required fields, signer order, and storage rules before execution.

Field Configuration
Signature Type Click-to-sign with audit trail
Authentication Email link with optional SMS code
Conditional Fields Show cost lines only if applicable
Storage Location County document system, PDF/A export

Digital Signing and Distribution Options

Use e-signature and document management platforms that meet county security and retention needs.

  • Document formats: PDF, DOCX supported; prefer PDF/A for archives
  • Integrations: Common connectors: Salesforce, MS 365, NetSuite
  • Authentication: Email, SMS codes, and higher assurance when needed

Primary Risks and Potential Consequences

Funding Clawback: Repayment obligations
Audit Findings: Disallowed costs and penalties
Project Delays: Missed milestones, funding suspension
Incorrect Reporting: Fines or corrective action
Insufficient Insurance: Exposure to third-party claims
Signature Defects: Enforceability disputes

Common Preparation Errors to Avoid

  • Leaving required fields blank or using inconsistent entity names slows approval and can trigger rescission requests from funders.
  • Submitting invoices or budgets without matching line-item backup often results in disallowed costs during monitoring or audit.
  • Using unsigned or improperly dated attachments creates ambiguity about effective obligations and may delay payments.
  • Failing to follow the county’s template or required clauses (insurance, records access) commonly causes corrective amendment cycles.

Typical Deadlines and Reporting Schedule

Track notice-to-proceed, interim reports, and final closeout deadlines to preserve eligibility for continued funding.

Notice to Proceed:

Date funding becomes available and work may start

Interim Reports:

Quarterly or semiannual performance reports depending on program

Invoice Submission:

Follow county schedule for invoice and backup submission

Project Closeout:

Final report and financial reconciliation by closeout date

Record Retention Start:

Retention clock starts on effective date or final payment

eSignature Provider Comparison for Agreement Execution

A neutral comparison highlights vendor pricing and compliance features that matter when selecting a platform for executing county agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (plan dependent) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Executing the Agreement

Answers to common questions about execution, enforceability, and recordkeeping for county community development agreements.


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