Parties & Recitals
Identify legal names of county and recipient, program background, and the agreement’s public purpose in plain language with statutory references if applicable.
A clear program agreement defines obligations, protects public funds, and creates an auditable trail for sponsors and recipients.
Several stakeholder groups commonly prepare or sign this agreement depending on project type and funding source.
Understanding each party’s role helps ensure the document is completed and executed correctly.
Identify legal names of county and recipient, program background, and the agreement’s public purpose in plain language with statutory references if applicable.
Describe eligible activities, deliverables, performance standards, timelines, and any required permits or approvals tied to funding.
State total funding, payment schedule, required invoices or drawdown documentation, allowable cost categories, and cost-sharing rules.
List reporting frequency, audit rights, recordkeeping obligations, and references to applicable federal or state program rules.
Specify required insurance coverages, indemnity obligations, and whether the county is named as additional insured on policies.
Define events of default, remediation steps, repayment terms for disallowed costs, and procedures for early termination or suspension.
| Field | Configuration |
|---|---|
| Signature Type | Click-to-sign with audit trail |
| Authentication | Email link with optional SMS code |
| Conditional Fields | Show cost lines only if applicable |
| Storage Location | County document system, PDF/A export |
Use e-signature and document management platforms that meet county security and retention needs.
Date funding becomes available and work may start
Quarterly or semiannual performance reports depending on program
Follow county schedule for invoice and backup submission
Final report and financial reconciliation by closeout date
Retention clock starts on effective date or final payment
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (plan dependent) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |