Racing Event Agreement

RACING EVENT AGREEMENT

This Racing Event Agreement (the "Agreement") is entered into as of Effective Date: by and between Event Organizer: with principal place of business at , and Service Provider: with principal place of business at .

RECITALS

WHEREAS, Organizer is producing a racing event known as Event Name: to be held at Venue: on Event Date(s): (the "Event").

WHEREAS, Service Provider has the experience, personnel, equipment, and insurance required to perform the services described below and desires to provide such services on the terms set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows.

SCOPE OF WORK

Service Provider shall provide all labor, materials, equipment, and supervision necessary to perform the Scope of Work in a professional manner consistent with industry standards for racing events and shall coordinate with Organizer's designated representative: Name: , Contact: .

PAYMENT TERMS

Deposit due on or before Deposit Due Date: . Remaining balance due by Final Payment Date: . Unless otherwise agreed in writing, payments shall be made by check or electronic transfer to the account designated by Service Provider.

Late payments shall incur a late fee equal to or , whichever is greater, calculated from the due date until paid in full. Service Provider may suspend performance for unpaid amounts after providing Notice Period: written notice.

TERM AND TERMINATION

The term of this Agreement shall commence on Start Date: and, unless earlier terminated in accordance with this Agreement, shall expire on End Date: .

Either party may terminate this Agreement for material breach by the other party upon written notice and failure to cure such breach within Cure Period: days. Either party may terminate for convenience upon Notice Period (days): days. Termination shall not relieve the parties of obligations accrued prior to termination.

CONFIDENTIALITY

Each party shall treat as confidential all non-public information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information (the "Confidential Information"). Confidential Information does not include information that (a) is or becomes publicly available through no fault of the receiving party, (b) was in the receiving party's lawful possession prior to disclosure, or (c) is lawfully received from a third party without breach of any obligation of confidentiality.

The receiving party shall not use Confidential Information for any purpose other than performing its obligations under this Agreement and shall protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. The confidentiality obligations shall survive termination for Confidentiality Period (years): years.

INSURANCE; INDEMNITY

Service Provider shall, at its expense, maintain during the term of this Agreement commercial general liability insurance with limits not less than General Liability Minimum: per occurrence and shall provide certificates of insurance to Organizer upon request. Service Provider shall also maintain workers' compensation and automobile liability insurance as required by law.

Service Provider shall indemnify, defend and hold harmless Organizer and its officers, agents and employees from and against any claims, losses, liabilities, damages and expenses (including reasonable attorneys' fees) arising out of or resulting from Service Provider's performance of the services, except to the extent caused by Organizer's gross negligence or willful misconduct.

SAFETY, COMPLIANCE AND PERMITS

Service Provider shall comply with all applicable laws, regulations, venue rules, and racing safety standards. Service Provider shall obtain and maintain all permits, licenses, and approvals required to perform the Scope of Work and shall provide evidence of such permits upon request. Service Provider is responsible for safe operation of its equipment and for providing trained personnel.

CANCELLATION; FORCE MAJEURE

If Organizer cancels the Event more than Cancellation Threshold Days: days prior to the Event, Organizer shall be responsible for refundable costs only. If cancellation occurs within Cancellation Fee Period: days of the Event, Organizer shall pay Cancellation Fee: unless otherwise agreed.

Neither party shall be liable for failure or delay in performing obligations due to causes beyond its reasonable control, including acts of God, strikes, epidemics, governmental orders, or severe weather (Force Majeure). The affected party shall provide prompt written notice and use commercially reasonable efforts to resume performance.

MEDIA, INTELLECTUAL PROPERTY, AND LIKENESS

Organizer shall have the right to photograph, record, broadcast and otherwise use event footage, images and audio of the Event for promotional and commercial purposes. To the extent Service Provider or its personnel contribute creative works or trademarks, ownership shall remain with the creator except as expressly assigned in writing. Service Provider grants Organizer a non-exclusive, royalty-free license to use Service Provider's name and logo in event materials and promotion.

REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has the full power and authority to enter into this Agreement and to perform its obligations. Service Provider warrants that services will be performed in a professional manner in accordance with industry standards.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties shall attempt in good faith to resolve disputes by negotiation, and if unresolved, submit to binding arbitration in the county where the Event is held, or another mutually agreed forum.

ENTIRE AGREEMENT; MISCELLANEOUS

This Agreement, including any attachments and written amendments signed by both parties, constitutes the entire agreement between the parties and supersedes all prior agreements and understandings relating to the Event. No amendment shall be effective unless in writing and signed by both parties. If any provision is determined invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Sign Now