Seller Identity
Legal name of seller and contact details for follow-up and verification.
Accurate disclosure reduces post-closing disputes, helps buyers make informed decisions, and limits seller and broker liability under Washington law. A clear written disclosure also speeds closings and improves title underwriting when issues are identified and addressed before transfer.
Accurate completion benefits all parties by documenting seller knowledge, improving buyer confidence, and reducing the risk of litigation or title claims after closing.
Legal name of seller and contact details for follow-up and verification.
Street address, parcel number, legal description, and acreage details for precise identification.
Material facts the seller knows about soil, drainage, contamination, or hazards.
Information on right-of-way, utility access, existing easements, and access limitations.
Zoning classification, land-use restrictions, and any pending permits affecting development potential.
Seller signature, printed name, and effective date documenting when the disclosure was executed.
| Upload Format | PDF | Use a flattened PDF to preserve form layout and attachments. |
|---|---|
| Signer Assignment | Email | Add seller and co-signer email addresses for sequential signing. |
| Authentication | SMS code | Use OTP or email plus identity verification for higher assurance. |
| Attachments | Exhibits | Attach surveys, title reports, and environmental reports as PDF exhibits. |
| Retention Policy | 7 years | Set platform retention to meet statutory and underwriting expectations. |
Choose a platform that preserves an audit trail (timestamps, IP, signer attribution) and supports required retention and access formats for reproducibility under ESIGN.
Provide disclosure prior to offer acceptance when local practice or contract requires it.
If new information arises, update and re-deliver before closing.
Allow reasonable time for buyer review and due diligence.
Keep records at least three years; industry or state rules may require longer retention.
Address buyer claims promptly to avoid escalation and preserve evidence.
Assemble facts, exhibits, and seller statements before listing.
Send the executed disclosure for buyer review and due diligence.
Negotiate remedies, credits, or corrective steps if material issues arise.
Confirm final signed disclosure is included in closing package and retained.
The record owner listed on title should sign the disclosure. If the owner's name differs from the seller signature, provide documentation showing authority or proof of identity to avoid challenges.
An entity owner requires an authorized signatory, such as an officer or person with a corporate resolution or valid power of attorney; attach proof of authority when a non-owner signs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A regional broker used an auditable online workflow to collect seller disclosures from remote owners.
A small developer standardized disclosure packets with attached surveys and site reports.