Parties
Full legal names for the principal and the brokerage, including DBA if applicable, plus license numbers when required by state law or local MLS rules.
A concise Real Estate Agency Terms document reduces ambiguity about duties, fees, and timelines, preserves client protections under state licensing law, and supports enforceability in disputes. It also documents consent for electronic communication and signature methods where permitted.
Real estate brokers, listing agents, buyer's agents, property managers, and clients use Agency Terms to formalize engagements before marketing or negotiating property transactions.
Well-drafted agency terms save time during negotiations, reduce litigation risk, and create an auditable record for commission and tax reporting.
A licensed real estate agent or broker who lists property and signs on behalf of the brokerage; responsible for disclosures, marketing, and coordinating showings. The agent's broker-of-record typically countersigns where state rules require broker-level acceptance or supervision.
The seller or landlord who grants the agent authority to market and negotiate. The owner must sign using the exact legal name and, if an entity, include authorized signer details and capacity (for example, 'Manager' or 'President').
Full legal names for the principal and the brokerage, including DBA if applicable, plus license numbers when required by state law or local MLS rules.
Specific activities covered (market listing, showings, negotiations, MLS submission, advertising) and any exclusions, such as tenant placement only.
Commission rate or flat fee, when it becomes earned, allocation to cooperating brokers, and payment triggers at closing or execution.
Effective date, expiration date, renewal terms, and termination rights including notice periods and post-termination commission protections.
State-required property disclosures, license disclosure statements, agency relationship statements, and consent for electronic communications where applicable.
Choice of law, venue or arbitration clauses, and provisions for attorney fees or cost allocation on contested commissions.
| Field | Configuration |
|---|---|
| Signature Method | Email link or embedded signature; mobile-friendly PDF supported |
| Authentication | Email confirmation plus optional SMS code for higher assurance |
| Bulk Send | Enable for mass listings or renewal notices when supported by plan |
| Storage Format | PDF export with audit trail and timestamped certificate |
Choose a signing platform that supports secure PDFs, audit trails, and the integrations your brokerage uses.
Ensure the platform preserves signature metadata and produces a tamper-evident signed PDF for recordkeeping and audits.
Date when the agreement takes effect and triggers term countdowns
Contract end date; auto-renewal terms should be clear
Define the event that creates the right to commission (contract ratified, closing, or other)
Specify required notice for termination or non-renewal
Recordkeeping schedule for executed agreements and disclosures
Agreement executed by owner and broker, listing is active
Offers and counteroffers recorded and retained
Purchase agreement signed triggering commission contingencies
Funds transferred and commission disbursed per agreement
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Tim Martin transitioned listings to an online workflow to speed signings and compliance checks
Brian Fitzgibbons standardized agency terms across offices to improve consistency