Agent Identity
Full legal name, real estate license number, and brokerage affiliation; essential for verification and board compliance.
A concise agent declaration reduces disputes by documenting representation, compensation, and disclosures in writing. It provides evidence for compliance with state real estate law and consumer-protection rules while creating a reliable record for escrow, title, and closing workflows.
Agents, brokers, sellers, buyers, title officers, and lenders commonly rely on an agent declaration to confirm representation and compensation before offers and at closing.
Use this section to identify the parties who must sign, receive copies, or keep the declaration in the transaction file for compliance and audit purposes.
Full legal name, real estate license number, and brokerage affiliation; essential for verification and board compliance.
Brokerage legal name, address, and broker-of-record information so the principal and third parties can confirm agency relationships.
Specify whether the agent represents the seller, buyer, or both, with the property address and parcel identifier where applicable.
Describe what the agent may do (market, negotiate, sign offers) and any limits such as price floor or special approval requirements.
State commission percentage or flat fee, who pays it, any splits, and whether payment is contingent on closing.
Material facts, conflicts of interest, dual agency consent, and any state-specific language required by disclosure statutes.
| Field | Configuration |
|---|---|
| Signature Field | Require signer to adopt signature; include date stamp and signer name. |
| Authentication | Use email plus SMS code or knowledge-based authentication for higher assurance. |
| Conditional Fields | Reveal dual-agency consent fields only when relevant to avoid clutter. |
| Audit Trail | Capture IP, timestamps, and action history for each signer. |
Use platforms that produce audit-ready signed PDFs and support common file types used by brokers and title companies.
Deliver agent declaration when the property is listed or representation begins.
Confirm signed declaration prior to soliciting or submitting offers.
Ensure updated declarations are in escrow before closing documents are finalized.
Issue a revised declaration immediately if agency status or compensation changes.
Retention period begins on the effective date of the signed document.
Agent populates form and broker compliance reviews disclosures.
All parties sign electronically or in person; notarize if required.
Broker confirms license and compensation fields before listing.
Signed declaration filed with escrow, title, and brokerage records.
An agent used a signed declaration to confirm dual-agency consent before negotiations
A small investment firm required consistent declarations for portfolio sales
The listing agent completes the declaration to disclose authority and compensation, obtains the seller’s signature, and submits the signed document to the broker and escrow for inclusion in the closing package.
The broker reviews and certifies the declaration for regulatory compliance, ensuring required disclosures are present and license data matches state records before accepting the listing.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | No | No |