Property identification
Full street address, unit identifiers, parcel or tax ID, and geographic descriptors to ensure records match county and tax authority databases for searches.
A complete Real Estate Asset List reduces closing delays, clarifies title and lien status, and supports accurate valuation and tax reporting. It provides a single reference for underwriters, title companies, legal counsel, and investors to verify asset coverage and resolve discrepancies before commitment.
Professionals from different roles prepare, review, and act on Real Estate Asset List Forms depending on transaction type.
Each reviewer uses the form differently: lenders focus on encumbrances, title on chain of title, and managers on operational details and valuations.
| Field | Configuration |
|---|---|
| Required Fields | Mark address, parcel ID, owner name, and signature block as required |
| Routing Order | Set role-based order: preparer → title reviewer → lender → closer |
| Authentication | Use email link plus optional SMS code or KBA for higher assurance |
| Retention | Enable automatic archival to secure storage after completion |
Choose a platform that supports secure e-signing, required file formats, and integration with core systems.
Confirm your platform captures an audit trail, supports required authentication levels, and archives completed records in tamper-evident storage.
Full street address, unit identifiers, parcel or tax ID, and geographic descriptors to ensure records match county and tax authority databases for searches.
The deed-level legal description copied verbatim, including lot, block, subdivision, or metes-and-bounds language used for recording and title examination.
Current owner name, recorded vesting, and recent transfer history or instrument numbers to support title searches and insurance underwriting.
Detail mortgages, judgments, tax liens, easements, and recorded restrictions with recording references and creditor names for clearance planning.
Most recent appraisal or assessed value, tax parcel assessment, and any pending valuation disputes relevant for underwriting or tax reporting.
Attach title report excerpts, recorded instruments, plat maps, and payoff statements as exhibits to the asset list for verifiable evidence.
Title and lien searches are typically required to be recent at closing
Lender may require updated payoffs within a specified days window before funding
Valuation data may be used for tax returns and reporting timelines
If notarization is required, follow state notary or RON rules for session retention
Keep completed forms per applicable retention schedules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |