Bidder identity
Full legal name, organization, title, contact details, and government ID number where required; enables verification and affiliation checks.
A registration form sets clear eligibility rules, reduces bid disputes, and documents bidder consent to terms and conditions.
| Field | Configuration |
|---|---|
| Authentication | Email link + optional SMS code |
| Document Upload | Required PDF or JPG, max file size 10 MB |
| Conditional Fields | Show entity fields only if 'Business' selected |
| Bulk Invitations | Enable bulk send for group bid events |
Ensure the signing platform supports required formats, authentication, and secure storage before eSubmission.
Use role-specific guidance to ensure required documentation and signature authority are collected early in the process.
The listing agent collects registrations, verifies submitted identity and proof of funds, and maintains the master bid log for the seller. They coordinate any required clarifications and issue bidder participation confirmations.
The buyer or authorized representative signs the registration, certifies funds or backing, and accepts bidding rules. Their signature establishes attribution for later contract formation if a bid is accepted.
Full legal name, organization, title, contact details, and government ID number where required; enables verification and affiliation checks.
Declaration that the signer is authorized to bind the bidder or organization, including signer name and job title for corporate bidders.
Bank statements, pre-qualification letters, or escrow instructions showing sufficient funds or lender commitment to support the proposed bid.
Acceptance of auction or bidding rules, confidentiality clauses, and consent to electronic records and signatures per ESIGN/UETA.
If a deposit is required, specify amount, payment method, holder, and refund conditions to avoid later disputes.
Automated record of timestamps, IP addresses, uploaded files, and signature metadata for post-award verification.
Specify date and time (MM/DD/YYYY HH:MM) for when registrations are accepted
State the final date/time after which registrations are not accepted
Require uploads before the close date for eligibility
Define the start and end times for actual bid submissions
Publish expected award date or range to manage expectations
Optica used an online registration form to prequalify bidders for a portfolio sale
Martin Properties processed bidder registrations for a multi-lot auction
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |