Can this form be signed electronically?

Yes. Electronic signatures on the Real Estate Big Paw Form are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided the signature shows intent, consent, attribution, and the record can be retained and reproduced.

When is notarization required?

Notarization depends on document function and state law. Deeds and many recording-sensitive documents generally require a notary acknowledgment; witness requirements vary by state. Check the county recorder or secretary of state for local rules before executing for recording purposes.

What common mistakes should I avoid?

Common errors include entering names that don't match IDs, incorrect date formats, omitting parcel identifiers or exhibits, leaving required attachments unsigned, and failing to initial edited pages; each mistake can delay closing or trigger corrective affidavits.

Are electronic notarizations accepted?

Over 45 states permit permanent Remote Online Notarization (RON), provided identity-proofing, audio-video recording, and retention rules are followed; check state notary commission and county recorder before relying on RON for recordation.

How should I store executed forms?

Store signed originals and electronic copies securely with access controls; retain tax-related records at least three years (IRC §6501(a)) and healthcare records six years per HIPAA (45 CFR §164.530(j)). Maintain audit trails and tamper-evident storage.

Can I use an eSign platform for this form?

Yes. Use an eSignature provider that meets ESIGN and UETA requirements, offers audit trails, and secures data with TLS and AES-256 encryption. For reference, signNow lists ESIGN/UETA compliance, SOC 2 Type II, HIPAA (BAA required), and AES-256/TLS protections.

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Real estate
Real Estate Big Paw Form

Real Estate Big Paw Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate Big Paw Form

Property Identification

Property Address Parcel / APN Number Legal Description

Parties

Landlord / Owner Name Landlord Contact Tenant(s) Name Tenant Contact

Lease & Financial Terms

Lease Term Commencement: — Term Expiration:

Monthly Rent Security Deposit Rent Due Date (day of month) Late Fee / Penalty

Big Paw (Animal) Authorization & Terms

Tenant requests authorization for animal(s) at the Property as described below. Authorization is conditional upon compliance with the terms of this form and the underlying lease.

Animal Type / Species Breed / Description

Weight:

Age:

Quantity:

Training / Behavior Certification Pet Deposit / Additional Fees

Assistance Animal: I affirm this animal is claimed as an assistance animal and, to my knowledge, aids a person with a disability. Landlord will evaluate under applicable fair housing obligations. Tenant acknowledges that false statements regarding an assistance animal may constitute a material breach.

Vaccination & License

Animal current on vaccinations and licensed where required: Yes No

Veterinarian / Emergency Contact

Inspections, Damage & Cleaning

Tenant consents to reasonable inspections for verification of animal welfare and property condition with advance notice as required by the Lease. Tenant is responsible for all damage caused by the animal and for professional cleaning beyond normal wear. Landlord may apply pet deposit and other fees to repair damage; remaining costs recoverable as damages.

Move-in / Move-out Inspection Notes

Disclosures

Lead-Based Paint: Yes No

Known Mold or Water Damage: Yes No

Prior Structural or Termite Damage: Yes No

Default, Remedies & Indemnification

Breach of any animal-related covenant (including failure to control, vaccinations, or causing nuisance) constitutes a material breach of the Lease. Landlord may provide written notice to cure; if Tenant fails to cure within fourteen (14) days (or 48 hours for immediate health/safety risks), Landlord may pursue remedies including termination, eviction, and recovery of damages and costs.

Tenant shall indemnify, defend, and hold Landlord harmless from and against any claims, liabilities, losses, costs, and expenses (including reasonable attorneys' fees) arising out of the presence, acts, or omissions of the animal, except to the extent caused by Landlord's gross negligence or willful misconduct.

Insurance Requirement

Tenant is required to maintain renter's liability insurance covering animal-related liability with minimum limits of per occurrence and provide proof upon Landlord's request.

Governing Law & Entire Agreement

This Big Paw Form is an addendum to and incorporated into the Lease. It constitutes the entire agreement between the Parties with respect to authorization and regulation of animals at the Property. This addendum shall be governed by the laws of the state in which the Property is located.

Acknowledgment & Certifications

By signing below, Tenant certifies that all information provided is true and correct, that the animal(s) will comply with the terms herein, and that Tenant accepts responsibility for all liabilities and costs arising from the animal(s). Landlord's authorization may be revoked for violation of these terms.

Landlord Printed Name:

By:

Date:

Tenant Printed Name:

By:

Date:

What the Real Estate Big Paw Form Is

The Real Estate Big Paw Form is a standardized document used in U.S. property transactions to record key terms, parties, and authorizations related to leasing, purchase, or management tasks. It consolidates property identifiers, legal names, payment terms, inspections, and signature blocks into a single, fillable record suitable for electronic workflows. Designed to be adaptable across residential and commercial contexts, the form supports attachments for disclosures and exhibits while preserving a clear audit trail. When completed correctly, it creates a durable record of agreement between parties and assists in regulatory compliance and post-closing retention.

Why this form matters in real estate workflows

A Real Estate Big Paw Form centralizes transaction data, reduces manual errors, and documents consent and obligations for buyers, sellers, landlords, or managers. It streamlines review, supports consistent disclosure, and creates a clear record useful for compliance, audits, and future title or lease disputes.

Who typically completes the Real Estate Big Paw Form

Typical users include agents, property managers, lenders, and tenants who need a single signed record for transactions and approvals.

Real estate brokers managing listings, offers, and counteroffers across buyers and sellers.
Property managers handling leases, renewals, repair authorizations, and tenant communications.
Lenders or title agents requiring documented disclosures, property identifiers, and executed consent.

Secondary users include attorneys, escrow officers, closing agents, and insurers who rely on a verified record for post-closing tasks.

Essential sections to include in a professional form

Core sections define parties, property, financial terms, contingencies, disclosures, and signature blocks to ensure a complete transaction record and exhibit references.

Parties

List full legal names, entity types, contact details, and authorized signers for each party. Include EIN or TIN for corporate parties when required for tax reporting and backup withholding checks.

Property

Provide address, legal description, parcel or lot number, and any unit identifiers. Attach surveys or plat maps as exhibits to prevent ambiguity in the property referenced.

Payment Terms

Specify purchase price or rent, deposit amounts, payment schedule, escrow instructions, acceptable payment methods, late fees, escrow holdback details, and prorations.

Contingencies

List inspection, financing, appraisal, title approval, and repair contingencies with deadlines and remedies. State who bears costs and how disputes will be escalated or cured.

Disclosures

Attach required state and federal disclosures, lead-based paint notices, HOA statements, and material defect reports. Indicate delivered dates and recipient acknowledgements for each disclosure and retain copies.

Signatures

Provide signature blocks for all parties with printed name, title where applicable, date lines, and witness or notary blocks where state law requires additional authentication.

Step-by-step: completing and executing the form

Follow these steps to fill, review, and execute the Real Estate Big Paw Form for accurate records and smoother closings.

01

Prepare: Gather IDs, property documents, and disclosures.
02

Complete: Fill each field using specified formats.
03

Review: Confirm names, dates, amounts, and attachments.
04

Execute: Sign, notarize if required, and distribute copies.

Typical electronic submission workflow

Typical electronic workflow for the Real Estate Big Paw Form from upload through signature capture and distribution.

Upload: Upload PDF or DOCX to platform.
Place Fields: Insert signature, date, and initial fields.
Authenticate: Choose signer verification method and strength.
Distribute: Send copies and archive signed PDF with audit trail.

Platform requirements for legal eSubmission

Digital submission requires a platform that supports PDF/DOCX, audit trails, authentication, and secure storage to preserve legal validity.

File formats: PDF, DOCX, and HTML supported
Integrations: Salesforce, Microsoft 365, NetSuite integrations
Authentication: Email, SMS code, KBA, or SSO

Key dates to track on the Real Estate Big Paw Form

Key dates to track include acceptance, contingency deadlines, closing date, recording, and tax or escrow reporting timeframes.

Offer Acceptance Deadline:

Date when seller's signature makes agreement binding.

Inspection Contingency Deadline:

Last date to complete inspections and deliver cure notices.

Financing Approval Deadline:

Date lender must commit or buyer may cancel.

Closing Date:

Scheduled transfer date for funds and deed recording.

Recording Window:

File deed within local window to ensure priority.

Practical tips to reduce errors and speed closings

Practical tips reduce errors, accelerate closings, and preserve enforceability of the Real Estate Big Paw Form across systems and recorders.

Confirm legal names and entity status

Verify corporate filings or operating agreements for company names and authorized signers. For individuals, match government ID. Mismatches can delay title work, trigger corrective affidavits, or require notarized amendments before recording.

Use MM/DD/YYYY consistently for dates

Enter all dates in MM/DD/YYYY format consistently. Date formatting errors cause interpretation disputes about deadlines and can invalidate contingency timeframes in some jurisdictions; maintain the same format in all attachments and system exports.

Attach exhibits and disclosures as named files

Label attachments clearly (e.g., 'Exhibit A — Survey', 'Lead Paint Disclosure') and upload them as separate, named files. Clear labels help recorders, title reviewers, and automated systems match exhibits to the agreement efficiently.

Preserve audit trail and file copies

Keep the platform's certificate of completion, IP and timestamp logs, and a signed PDF in a secure repository. Retain original signed records per applicable retention rules to support title searches, audits, or legal challenges.

Penalties and risks from incorrect or incomplete forms

Tax Reporting Penalty: Penalties under IRC §6721

Late Filing Fees: Per-form fines $60–$330

Intentional Disregard: $660+ per form, no cap

Recording Rejection: County recorder may refuse

Title Defect Risk: May require corrective affidavit

Authentication Failure: Improper notarization invalidates signature

eSignature vendor pricing and capability snapshot

Quick comparison of common eSignature vendors and features relevant to executing the Real Estate Big Paw Form.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the Real Estate Big Paw Form

Answers to frequent questions about filling, signing, notarization, and electronic submission of the Real Estate Big Paw Form.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures on the Real Estate Big Paw Form are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided the signature shows intent, consent, attribution, and the record can be retained and reproduced.
When is notarization required?
Notarization depends on document function and state law. Deeds and many recording-sensitive documents generally require a notary acknowledgment; witness requirements vary by state. Check the county recorder or secretary of state for local rules before executing for recording purposes.
What common mistakes should I avoid?
Common errors include entering names that don't match IDs, incorrect date formats, omitting parcel identifiers or exhibits, leaving required attachments unsigned, and failing to initial edited pages; each mistake can delay closing or trigger corrective affidavits.
Are electronic notarizations accepted?
Over 45 states permit permanent Remote Online Notarization (RON), provided identity-proofing, audio-video recording, and retention rules are followed; check state notary commission and county recorder before relying on RON for recordation.
How should I store executed forms?
Store signed originals and electronic copies securely with access controls; retain tax-related records at least three years (IRC §6501(a)) and healthcare records six years per HIPAA (45 CFR §164.530(j)). Maintain audit trails and tamper-evident storage.
Can I use an eSign platform for this form?
Yes. Use an eSignature provider that meets ESIGN and UETA requirements, offers audit trails, and secures data with TLS and AES-256 encryption. For reference, signNow lists ESIGN/UETA compliance, SOC 2 Type II, HIPAA (BAA required), and AES-256/TLS protections.

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