Asset Index
A numbered catalog of all assets showing title, unique identifier, and a short description to permit quick cross-reference during due diligence and audits.
A complete assets record reduces transaction friction, supports accurate tax reporting, and protects parties by disclosing encumbrances and operational dependencies.
Practical users range from internal managers to external advisors depending on the transaction type.
Clear roles speed review and reduce revision cycles during sale, financing, or audit.
A numbered catalog of all assets showing title, unique identifier, and a short description to permit quick cross-reference during due diligence and audits.
A consolidated list of liens, mortgages, easements, judgments, and lease encumbrances with filing references and expiration or payoff terms.
Summaries of active leases, tenant names, critical dates, rent amounts, and assignment or termination provisions affecting asset value or transferability.
Declared values, appraisal dates, valuation method, and any notes on depreciation or impairment relevant to tax and financing decisions.
Insurance carriers, policy numbers, coverage limits, and expiration dates to verify risk transfer and lender requirements.
Copies of deeds, titles, surveys, environmental reports, and receipts that substantiate ownership and condition of listed assets.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS code for signer verification |
| Conditional fields | Show only when relevant to asset type |
| Notary integration | Enable RON or local notary option |
| Bulk send | Use for mass investor acknowledgments |
Choose a platform that supports secure signing, audit trails, and file export in common formats.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Supply payer with W-9 when requested; no formal filing deadline
Provide recipient and IRS by Jan 31 for reportable nonemployee compensation
Recipient by Jan 31; paper IRS filing Feb 28, electronic Mar 31
Form 1040 due April 15, extension to Oct 15 with Form 4868
Record deeds promptly after closing per county requirements to protect title