Can a buyer sign a Buyers Order electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, signer attribution, and durable record retention to meet validity tests.

Is notarization required on the Buyers Order?

Usually not for the initial offer. Notarization is typically required for documents that transfer or encumber title, such as deeds; requirements vary by jurisdiction and document type.

What happens if the closing date passes without closing?

If contractual deadlines lapse, remedies depend on the contract terms: extensions by mutual agreement, termination under contingency clauses, or potential breach claims for unexcused failures.

How do I correct a mistake after signing?

Minor clerical errors are often corrected by amendment or an addendum signed by all parties. Material changes generally require a counteroffer and new acceptance before becoming binding.

Can a different party sign on behalf of a buyer?

Only if the signing party is authorized via power of attorney or other written authorization. Verify authority in writing and confirm whether state law requires notarization for POA execution.

How should I store completed Buyers Orders?

Keep a durable electronic copy with an audit trail and back it up in an access-controlled repository. Retain per the retention timeline above and applicable federal or state recordkeeping rules.

Electronic Signature
Templates
Real estate
Real Estate Buyers Order

Real Estate Buyers Order

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE BUYERS ORDER

This Buyers Order (the "Order") sets forth the terms under which Buyer(s) agree to purchase and Seller(s) agree to sell the Property described below. This Order constitutes a binding agreement upon execution by the parties subject to the contingencies and conditions set forth herein.

Property Identification

Property Street Address Assessor's Parcel Number (APN) Legal Description

Parties

Buyer Full Legal Name Buyer Contact Address Buyer Phone / Email Seller Full Legal Name Seller Contact Address Seller Phone / Email

Purchase Terms

Purchase Price: $

Earnest Money Deposit Amount

Earnest Money Due On: Month Day Year

Form of Deposit (payee / escrow instructions)

Closing Date: Month Day Year

Possession To Be Delivered:

Financing Contingency

Buyer requires financing and may terminate if loan approval is not obtained within days after acceptance.

Financing Details / Lender Inspection Period

Buyer shall have days from the Effective Date to complete inspections. Inspection Deadline: Month Day Year

Inspection Contingency - Buyer Remedies

Title, Closing and Allocation of Costs

Title Company / Escrow Agent

Seller shall convey marketable title by general warranty deed subject to customary exceptions. Title and escrow fees, recording fees, transfer taxes and prorations shall be allocated as follows:

Allocation of Closing Costs

Homeowner Association / Utilities

Property subject to HOA: If checked, HOA name and monthly assessment (if any):

Utilities & Maintenance Responsibilities

Disclosures

The Seller represents that the following disclosure statements are true to the Seller's knowledge at the time of this Order:

Lead-Based Paint (if applicable): Yes No

Mold or Water Damage: Yes No

If Yes to any disclosure above, describe known conditions

Contingencies

Contingencies Applicable

Default and Remedies

If Buyer fails to perform within the time specified in this Order, Seller may retain the earnest money as liquidated damages or pursue specific performance and other remedies available at law or in equity. If Seller fails to convey title or otherwise breaches this Order, Buyer may seek return of earnest money, specific performance, or other remedies permitted by law. The parties acknowledge that remedies provided in this Order are cumulative and do not preclude other remedies.

Governing Law; Entire Agreement

This Order shall be governed by the laws of the state where the Property is located. This Order, including all exhibits and addenda executed contemporaneously, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and agreements. Any amendment must be in writing and signed by both parties.

Governing State

Acknowledgment and Certification

Each party certifies that the person signing below is authorized to execute this Order on behalf of the party, that the representations and warranties contained herein are true and correct to the best of such party's knowledge, and that execution of this Order creates binding obligations enforceable in accordance with its terms.

Buyer Printed Name:

By:

Date:

Seller Printed Name:

By:

Date:

What the Real Estate Buyers Order Is

A Real Estate Buyers Order is a written offer from a prospective purchaser stating the buyer's intent to purchase specific real property under defined terms. It typically lists the property description, offered purchase price, earnest money, contingencies, proposed closing date and any special conditions. The Buyers Order serves as the starting point for negotiation, and when accepted it often forms the basis for a binding purchase contract subject to additional contractual terms and statutory disclosures.

Why a Clear Buyers Order Matters

A detailed Buyers Order reduces ambiguity, speeds negotiations, clarifies obligations, and creates a clear record of the buyer’s offer. Properly completed, it protects parties by specifying price, contingencies, and deadlines.

Who Completes and Reviews a Buyers Order

Several parties rely on the Buyers Order to advance a real estate transaction: buyers, listing agents, buyer's agents, and closing attorneys or title companies.

Buyers and buyer agents who prepare the initial offer and set contingencies for inspection and financing.
Listing agents and sellers who evaluate offers, request counteroffers, and compare competing bids.
Title companies, lenders, and closing attorneys who review terms, coordinate escrow, and prepare escrow/closing paperwork.

Each party uses the document for different purposes — negotiation, due diligence, title review, and to prepare closing documents.

Step-by-step: Completing a Buyers Order

Follow these core steps in sequence to prepare a clear, enforceable Buyers Order before sending it to the seller or listing agent.

01

Identify Parties: Enter full legal names of buyer(s) and seller(s) exactly as on IDs.
02

Describe Property: Use full street address and legal description where available.
03

State Price: Write the numeric and written purchase price and any financing terms.
04

Set Deadlines: Specify earnest money, inspection period, financing contingency and closing date.

How an Offer Moves from Order to Contract

The Buyers Order normally follows a standard flow from offer through acceptance, inspection, financing and closing.

Send Offer: Buyer or agent transmits the Buyers Order to the listing agent or seller.
Negotiate Terms: Seller may accept, reject, or counteroffer; terms are revised until agreement.
Satisfy Contingencies: Inspections, title review and loan approval occur per stated deadlines.
Execute Contract: Accepted offer becomes binding contract when signed and any required escrow funds are deposited.

Typical Digital Workflow Settings for Buyers Orders

Configure a clear electronic workflow to streamline signature collection, conditional fields, and reviewer access.

Field	Configuration
Signature Field	Required for buyer and seller; date stamp enabled
Initials	Place at page corners where changes are common
Conditional Fields	Show inspection/financing clauses only if selected
Reviewer Access	Grant read/write to buyer agent and title company

Digital Delivery and Signing Requirements

Choose a platform that supports secure eSignature, audit trails, and conditional fields for real estate forms.

File Formats: PDF and DOCX supported
Authentication: Email, SMS code, or stronger methods
Audit Trail: IP, timestamp, and action log

Key Elements to Include in a Professional Buyers Order

A comprehensive Buyers Order combines transactional, legal and logistical details so all parties understand obligations and timelines.

Property Description

Exact street address plus legal description or parcel number, ensuring title searches and appraisals reference the correct parcel.

Offer Terms

Full purchase price, financing terms, seller credits, and whether the price is contingent on appraisal or inspection results.

Contingencies

Inspection, financing, appraisal and title contingencies with explicit cure periods and deadlines to protect the buyer.

Earnest Money

Amount, escrow holder, deposit timing and conditions under which funds are refundable or forfeited.

Closing Logistics

Proposed closing date, possession date, prorations, and identification of the closing/escrow agent or title company.

Additional Terms

Repair requests, included appliances, seller disclosures, and any contingencies specific to the transaction.

Security and Compliance Features to Verify

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit Trail: Complete IP, timestamp, and action log

ESIGN / UETA: Compliant with federal and state e-signature law

HIPAA BAA: Available where PHI is present

Access Controls: Role-based permissions and SSO options

Certifications: SOC 2 Type II and ISO 27001 available

Common Risks and Potential Consequences

Missing Signatures: May void acceptance or delay closing

Incorrect Names: Title defects or refund of escrow

Late Deadlines: Contingency expiration and contract termination

Incomplete Disclosures: Regulatory penalties or post-closing claims

Notary Errors: Recording rejection or re-execution needed

Financing Withdrawal: Buyer default or lost earnest money

Representative eSignature Pricing and Feature Comparison

Comparison of starting prices and common capabilities across mainstream eSignature vendors; signNow is listed first per marketplace ordering.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varied	Varied	Varied	Varied
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world Examples of Buyers Orders in Practice

These customer examples illustrate how Sellers and agents use digital workflows to complete offers and move to closing.

Martin Properties

Tim Martin used online Buyers Orders to complete transactions remotely and reduce delays

The team closed offers without in-person signings
The firm reported more consistent turnaround and fewer scheduling conflicts during the closing process.

Xerox Operations

Kodi-Marie Evans integrated digital document workflows for contract signing

Integration with back-office systems reduced manual steps
The process improved tracking and provided auditable records for internal reviews and compliance.

Frequently Asked Questions and Troubleshooting

Answers to common practical questions about preparing, signing, submitting and storing a Real Estate Buyers Order in U.S. transactions.

Need help? Contact support

Can a buyer sign a Buyers Order electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Ensure intent, consent, signer attribution, and durable record retention to meet validity tests.
Is notarization required on the Buyers Order?
Usually not for the initial offer. Notarization is typically required for documents that transfer or encumber title, such as deeds; requirements vary by jurisdiction and document type.
What happens if the closing date passes without closing?
If contractual deadlines lapse, remedies depend on the contract terms: extensions by mutual agreement, termination under contingency clauses, or potential breach claims for unexcused failures.
How do I correct a mistake after signing?
Minor clerical errors are often corrected by amendment or an addendum signed by all parties. Material changes generally require a counteroffer and new acceptance before becoming binding.
Can a different party sign on behalf of a buyer?
Only if the signing party is authorized via power of attorney or other written authorization. Verify authority in writing and confirm whether state law requires notarization for POA execution.
How should I store completed Buyers Orders?
Keep a durable electronic copy with an audit trail and back it up in an access-controlled repository. Retain per the retention timeline above and applicable federal or state recordkeeping rules.

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