Can this form be signed electronically?

Yes in most cases. The ESIGN Act (15 U.S.C. §7001) and state UETA laws generally allow electronic signatures for conveyance forms, but confirm county recorder acceptance and check for local exceptions or instrument-specific requirements.

When is notarization required?

Notarization is required for conveyances to create a formal acknowledgement for recording in every state. Remote online notarization (RON) is permissible where state law authorizes it; verify the county recorder’s acceptance before using RON.

Are witnesses necessary?

Witness requirements vary by state. Some states (for example Florida and South Carolina) require two witnesses for deeds, while others (for example New York) typically require one. Confirm local statute or recorder guidance before execution.

What supporting documents should accompany it?

Include the underlying deed or conveyance instrument, title report or commitment, lien releases or payoff statements, a cover sheet with return address, and payment for recording fees to avoid administrative delays.

How do I correct errors after recording?

Corrections typically require a corrective deed, affidavit, or re-recording per county procedures. Consult title counsel and follow the recorder’s instructions to prepare and file the appropriate corrective instrument.

How long must I retain copies?

Retain originals for the active term plus recommended retention periods. For tax and healthcare documentation follow federal rules such as IRC §6501(a) for IRS records and 45 CFR §164.530(j) for HIPAA where applicable.

Electronic Signature
Templates
Real estate
Real Estate Change of Conveyance Form

Real Estate Change of Conveyance Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate Change of Conveyance Form

Parties

Grantor (Current record owner) Grantor mailing address Grantee (Party receiving changed conveyance) Grantee mailing address

Property Identification

Street address of property Parcel / APN number Legal description

Original Recorded Instrument

The Grantor is the current record owner by virtue of an instrument described as: recorded on in the official records of .

Change of Conveyance

Effective as of , the parties agree that the original instrument shall be changed as follows:

Type of changed conveyance (select one or more as applicable)

Warranty Deed Quitclaim Deed Grant Deed Trustee's Deed Other

If Other, specify

Consideration and Encumbrances

Consideration for the changed conveyance: $ (check if gratuitous transfer) Gift / Nominal consideration

Are there known encumbrances, liens, or recorded interests affecting the property?

Yes No

If Yes, describe encumbrances, liens, easements, restrictions or exceptions (identify recorded instrument numbers where available)

Representations, Covenants and Ratification

Grantor represents and warrants that Grantor is lawfully seized of the estate described above, has the right to change the form or terms of conveyance as set forth herein, and will execute any additional instruments reasonably necessary to effectuate the changed conveyance. Grantor covenants that, except as disclosed in this form, the property is subject to no liens, encumbrances or adverse claims not previously disclosed to Grantee.

This Change of Conveyance is intended to correct, modify, amend and, where expressly stated, to ratify and confirm the prior recorded instrument described above to the extent necessary to effectuate the parties' current intent. Except as expressly provided in this form, no other terms of the original instrument are altered.

Default; Remedies

Failure by a party to perform any material obligation under this instrument, after written notice and a reasonable opportunity to cure, shall entitle the non-defaulting party to specific performance, injunctive relief and recovery of reasonable costs and attorneys' fees incurred to enforce this instrument, in addition to any other remedies available at law or equity.

Governing Law; Entire Agreement

This Change of Conveyance shall be governed by the laws of the state where the property is located. This instrument constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes any prior oral or written agreements relating to the change of conveyance.

Acknowledgment for Recording

The parties understand that this instrument may be presented for recording in the county recorder's office. The parties acknowledge that a notary acknowledgment or other verification may be required by local recording requirements and agree to cooperate in obtaining such acknowledgment if required.

Additional remarks or special instructions regarding recording or conveyance change

Execution

The persons signing below certify under penalty of perjury that they are authorized to execute this Change of Conveyance on behalf of the named parties and that the statements contained herein are true and correct to the best of their knowledge.

Grantor — Print Name:

By (Signature):

Date:

Grantee — Print Name:

By (Signature):

Date:

What the Real Estate Change of Conveyance Form Is

Real Estate Change of Conveyance Form is an administrative document used to report and record a change in ownership, interest, or legal status for real property. Typically prepared by the transferring party or title agent, it summarizes parties, legal description, recording instructions, consideration, and lien information. Counties or state agencies use the form to update land records, transfer property tax responsibility, and trigger title or escrow processes. Filing rules, notarization, witness requirements, and recording fees vary by jurisdiction; check the county recorder or land records office for local procedures before submission.

Why Accurate Conveyance Forms Matter

Use a Real Estate Change of Conveyance Form to create an accurate public record of ownership changes, reduce title disputes, and ensure property tax and lien records are updated. Proper completion minimizes recording delays and supports clear title transfer for buyers, sellers, and lenders.

Who Prepares and Receives This Form

Typical users who prepare or receive Real Estate Change of Conveyance Forms include title companies, transferring parties, and county recording staff handling property record updates.

Title companies and escrow agents preparing conveyance paperwork for closings.
Grantors and grantees (sellers and buyers) updating ownership details and addresses.
County recorder, assessor, and lender representatives processing or accepting the form.

Knowing each party’s role clarifies who signs, who notarizes, who submits to the recorder, and who retains the official recorded copy.

Core Elements of a Professional Conveyance Form

A complete Real Estate Change of Conveyance Form groups essential data so recorders and title officers can verify the transfer and update public records without follow-up.

Parties

List full legal names and contact information for grantors and grantees. Use names exactly as shown on IDs and title commitments to prevent mismatches at recording.

Property

Provide the full legal description, street address, and parcel/tax ID. Include plat references or metes and bounds from the deed or title report to avoid ambiguity.

Consideration

State the dollar amount or specific consideration (gift, correction). Clear consideration wording affects tax reporting and title insurance underwriting.

Encumbrances

Declare existing mortgages, liens, easements, and recorded releases. Attach payoff statements or lien releases when applicable to prevent recording rejections.

Notarization

Include the notary acknowledgement required by the recording jurisdiction. Confirm the notary block includes commission details and the correct signer names.

Recording Instructions

Specify county recorder name, number of copies, return address, and any expedited or eRecording instructions to reduce processing delays.

Step-by-Step: Prepare, Sign, and Record

A straightforward sequence for completing and recording a Real Estate Change of Conveyance Form.

01

Prepare Document: Gather deed, title report, and closing statement.
02

Complete Fields: Enter legal description, parties, and consideration precisely.
03

Notarize: Sign before a notary with proper ID and acknowledgements.
04

Record: File with county recorder and retain stamped copy.

How Completed Forms Flow Between Parties and Offices

Common submission paths for completed conveyance forms and how they circulate among parties and offices.

County Recorder: Primary filing location for deeds and conveyance records.
Title Company: Prepares, reviews, and may submit documents for recording.
Lender: Receives copies to update mortgage and payoff records.
Tax Assessor: Uses conveyance data to update property tax rolls.

Configuring an Online Workflow for Conveyance Forms

Configure an online workflow to collect signatures, verify identity, and submit the form for recording.

Field	Configuration
Signature and Identity Authentication Options	Email link; optional SMS code or knowledge-based authentication.
Notarization Method and Record Keeping	In-person or RON where permitted; retain audio-video per state rules.
Accepted Document File Format Requirements	Upload as PDF/A where supported to preserve formatting and signatures.
Post-Recording Return Routing and Distribution	Auto-send recorded copy to parties, lender, and title insurer.

Platform and Integration Checklist for eSubmission

For eSubmission and sharing, confirm platform and file compatibility, authentication, and integrations.

File Formats: PDF, DOCX, PDF/A supported
Integrations: Salesforce, Microsoft 365, Google Workspace
Authentication: Email, SMS, KBA, SSO support

Timing and Processing Expectations

Timing expectations for completing, notarizing, recording, and updating related accounts after conveyance.

Preparation Time:

Allow 1–5 business days to assemble documents and title items.

Notarization:

Schedule notarization promptly; RON may allow remote signing where authorized.

Recording Window:

Record as soon as possible; unrecorded deeds may affect lien priority.

Tax Updates:

Assessor and tax rolls typically update within weeks to months after recording.

Title Insurance Update:

Notify insurer immediately to adjust policy and coverage as needed.

Key Milestones From Preparation to Recorded Delivery

A numbered sequence of the principal stages when completing and recording a conveyance.

01

Document Preparation

Collect deed, title report, and supporting lien releases.

02

Execution and Notarization

Have all parties sign with proper notarial acknowledgement.

03

Recording Submission

Submit to county recorder with fees and return address.

04

Post-Recording Delivery

Distribute recorded copies to parties, lender, and title insurer.

Common Mistakes to Avoid

Incomplete legal descriptions or mismatched parcel numbers cause recording rejections and require corrected deeds, prolonging the transfer process and adding costs.
Using informal party names or initials instead of full legal names leads to title officer objections and potential need for corrective instruments.
Failing to notarize where required can void the submission, force re-execution, and delay assignment of tax and title records.
Omitting lien releases or payoff statements often results in recorded encumbrances remaining on title, complicating closings and insurance issuance.

Penalties and Risks of Incorrect Conveyance Filings

Recording Rejection: Delay and re-filing costs.

Tax Misassessment: Back taxes or penalties.

Title Insurer Denial: Coverage gaps or exclusions.

Lien Survival: Undischarged liens remain public.

Legal Disputes: Quiet title litigation risk.

Corrective Costs: Attorney and recording fees.

Real-World Examples of Digital Conveyance Workflows

Representative customer experiences where digital execution streamlined conveyance and title workflows.

Martin Properties — Tim Martin

Martin Properties moved routine conveyance paperwork online to reduce in-person signings and centralize recorded copies across the team.

Mobile and offline signing supported critical closings.
I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

BIS — Dan Rotelli

BIS standardized electronic conveyance workflows to improve auditability and meet enterprise security requirements across distributed teams.

SOC 2 compliance was a key selection factor.
We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance. That assurance simplified enterprise policy sign-offs and shortened procurement cycles.

eSignature Vendor Pricing Snapshot for Conveyance Workflows

Compare typical eSignature pricing and capability markers for conveyance workflows across major vendors; signNow is listed first for reference without endorsement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/yr	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Conveyance Forms

Answers to frequently asked questions about completing, signing, notarizing, and recording Real Estate Change of Conveyance Forms.

Need help? Contact support

Can this form be signed electronically?
Yes in most cases. The ESIGN Act (15 U.S.C. §7001) and state UETA laws generally allow electronic signatures for conveyance forms, but confirm county recorder acceptance and check for local exceptions or instrument-specific requirements.
When is notarization required?
Notarization is required for conveyances to create a formal acknowledgement for recording in every state. Remote online notarization (RON) is permissible where state law authorizes it; verify the county recorder’s acceptance before using RON.
Are witnesses necessary?
Witness requirements vary by state. Some states (for example Florida and South Carolina) require two witnesses for deeds, while others (for example New York) typically require one. Confirm local statute or recorder guidance before execution.
What supporting documents should accompany it?
Include the underlying deed or conveyance instrument, title report or commitment, lien releases or payoff statements, a cover sheet with return address, and payment for recording fees to avoid administrative delays.
How do I correct errors after recording?
Corrections typically require a corrective deed, affidavit, or re-recording per county procedures. Consult title counsel and follow the recorder’s instructions to prepare and file the appropriate corrective instrument.
How long must I retain copies?
Retain originals for the active term plus recommended retention periods. For tax and healthcare documentation follow federal rules such as IRC §6501(a) for IRS records and 45 CFR §164.530(j) for HIPAA where applicable.

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