Identity
Collect full legal name, date of birth, government ID type and number, and contact information to verify identity against public records and support background or credit checks required by lenders or agencies.
Using a Real Estate Citizens Application centralizes applicant data, ensures consistent disclosures, and documents consent for background or title checks. Properly completed, it reduces processing delays, supports compliance with ESIGN and UETA for electronic records, and creates an auditable trail for regulators and lenders.
Typical organizations and individuals who complete the Real Estate Citizens Application include property managers, municipal housing authorities, lenders, and self-represented applicants.
The form also fits use by attorneys, escrow officers, and closing agents who require consistent documentation across transactions.
| Field | Configuration |
|---|---|
| Authentication Method | Email link with optional SMS code for stronger verification |
| Conditional Fields | Show income fields when applicant selects subsidy option |
| Document Uploads | Allow PDF, JPG; limit file size; require ID image |
| Notifications | Email confirmations to applicant and processing staff |
Electronic submission requires an eSignature platform that supports secure signer authentication, audit trails, and document retention.
Varies by program; check local office dates
Submit within 30 days of application
Notify recipient within 10 business days
Typically 30 days after decision notice
Annual or as-specified by program rules
Check state notary and witness rules before signing
Sign before notary with ID and required witnesses
Use RON provider with identity proofing and audio-video recording
Some states require one or two witnesses for deeds or POA
Notary must record session details per state law
RON recordings typically retained 5–10 years
Deliver original or certified copy to recipient
Retain signed and notarized copies for at least seven years
Collect full legal name, date of birth, government ID type and number, and contact information to verify identity against public records and support background or credit checks required by lenders or agencies.
Record the property address, parcel or legal description, occupancy status, and any unit numbers; accurate property details are necessary for title searches, tax record checks, and accurate program eligibility determination.
Include current income sources, employer details, monthly amounts, and documentation attachments; income verification supports eligibility determinations and may trigger supplemental documentation requests or backup withholding for tax reporting.
Capture citizenship or residency status and attach supporting documents such as passport, birth certificate, or permanent resident card; accurate status informs program eligibility and legal compliance checks.
Obtain signed authorizations for background, credit, and title searches plus consent for electronic records; clear permissions reduce legal disputes and expedite third-party verifications.
Provide clear signature blocks with date, printed name, role, and witness or notary fields when required; note whether electronic signatures are accepted under ESIGN and state law.
Martin Properties moved its tenant screening and lease application process online using a standardized Real Estate Citizens Application to reduce in-person steps.
Optica Ventures streamlined property authorizations and investor attestations by adopting the Real Estate Citizens Application as a consistent intake form.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |