Identity
Affirms signer identity and authority to convey, referencing government ID or entity formation documents and any assumed business names.
A properly drafted affidavit reduces post-closing disputes by documenting material facts under oath and supporting title insurance. It clarifies party authority and uncovers issues early, protecting buyers, sellers, lenders, and closing agents against later claims.
The affidavit is a risk-management instrument used by multiple parties; the specific signer depends on the certification required by the title company or lender.
Affirms signer identity and authority to convey, referencing government ID or entity formation documents and any assumed business names.
States the recorded vesting, prior transfers, and confirms there are no unrecorded conveyances affecting ownership.
Discloses known mortgages, judgments, tax liens, or mechanic's liens and whether payoff is arranged at closing.
Confirms real property taxes, special assessments, and HOA dues status for periods the title insurer considers material.
Includes factual statements about occupancy, recent property changes, or litigation that could affect title or marketability.
Provides assurance that signer will indemnify against losses arising from false statements, as typically required by title insurers.
Recorded deed copy matching the legal description and vesting stated in the affidavit.
Title company commitment or report that lists exceptions and aids reconciliation with affidavit disclosures.
Lender payoff letters or payoff estimates for liens stated as paid or to be released at closing.
Entity resolution, trust certification, or notarized agent authority when an entity signs for the owner.
| Field | Configuration |
|---|---|
| Signer Roles | Define seller, buyer, closing agent, and title officer |
| Authentication | Email + SMS code or stronger KBA for high-risk transactions |
| Notarization | Enable in-person or RON options per state rules |
| Routing | Sequential signing with final delivery to title insurer |
Ensure the solution meets ESIGN (15 U.S.C. ch. 96) and state UETA requirements and preserves an unalterable audit trail for the affidavit.
Execute at closing or immediately after, per title instructions
Provide same-day or within 24–48 hours as required
Notary journals and recordings retained per state RON rules
Lenders may hold funding until affidavit is received and cleared
Policy issuance typically follows receipt and review of affidavit
Draft deed, closing statement, and affidavit prior to signing
Parties review documents and confirm accuracy
Signers execute affidavit and notary completes required steps
Title and lender review affidavit before funding or policy issuance
A local broker used an affidavit at closing to confirm seller authority and tax payment status
An investor entity provided an affidavit confirming assignment of membership interests
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies | Varies | Limited trial | Limited trial |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |