Can the form be e‑signed?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted. Ensure intent, consent, attribution, and retrievable records to meet the ESIGN four‑part test.

Is notarization required?

Not usually for a coming soon record, but state law or brokerage policy can require notarization. Check local requirements; some states require notarization or witnesses for certain real estate instruments.

What if the seller changes the on‑market date?

Execute an amendment signed by the same parties documenting the new date. Keep both the original and amendment in the retention record to preserve the timeline.

How long should signed forms be retained?

Retain for at least 3 years from execution for tax and general recordkeeping (IRC §6501(a)); extend retention for real estate or audit purposes per brokerage policy.

Can I use remote online notarization (RON)?

Many states permit RON with identity proofing and audio‑visual recording. Confirm your state’s RON rules and the notary commission requirements before relying on a remote notarization.

What authentication level is recommended?

Email link or SMS is suitable for routine listings; use stronger authentication (KBA, SSO) for high‑risk transactions or when state/brokerage rules require elevated identity proofing.

Electronic Signature
Templates
Real estate
Real Estate Coming Soon Form

Real Estate Coming Soon Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE COMING SOON FORM

Property Information

Property Address Parcel / APN Legal Description

Year Built

Occupancy Status

Parties

Seller Name Seller Contact Address

Seller Phone

Seller Email

Listing Agent / Broker Brokerage Firm

Agent Phone

Agent Email

Listing Details — Coming Soon Period

Coming Soon Effective Date: Expected Active Listing Date:

Proposed List Price

Listing Type (check one): Exclusive Right to Sell Exclusive Agency Open Listing

Earnest Money / Deposit (if applicable)

Showings during Coming Soon period: Showings permitted By appointment only Not permitted

Showing Instructions / Restrictions

Lockbox / Keys: Seller authorizes placement of a lockbox No lockbox allowed

If lockbox authorized, location / keyholder

Pre-Marketing Authorization

Seller authorizes Broker to undertake limited pre-marketing during the Coming Soon period consistent with the terms of this form. Permitted pre-marketing may include professional photography, brochure production, agent-only previews, placement of "Coming Soon" signage on the Property, and distribution of printed materials to cooperating brokers. Seller acknowledges that the property will not be submitted to a full public listing service until the Expected Active Listing Date set forth above.

Photography / Access for Marketing: Photography authorized Staging authorized Date available for photography:

Property Disclosures

The Seller represents and warrants the following known conditions of the Property. Check the applicable box for each item (check one for each line):

Lead-based paint disclosure (if applicable): Yes No

Mold or water intrusion known or previously remediated: Yes No

Prior structural damage or major repair: Yes No

Notices, orders or violations from any governmental authority currently outstanding: Yes No

If any of the above are yes, describe below

Broker Duties, Authority and Limitations

Broker shall act as the Seller's agent for limited pre-marketing and related activities during the Coming Soon period. Broker is authorized to prepare marketing materials, schedule photography, schedule broker previews, place "Coming Soon" signage on the Property (if authorized above), and to communicate with cooperating brokers regarding the Property. Broker shall not enter the Property without consent of the Seller or an authorized representative, except as expressly provided in showing instructions. Broker will not publish the Property to general public listing services prior to the Expected Active Listing Date without Seller's written consent.

Representations, Indemnity and Remedies

Seller represents that Seller is the lawful owner or is authorized to act for the owner of the Property and has full authority to enter into this Coming Soon Form. Seller further represents that the information provided herein is true and complete to the best of Seller's knowledge. Seller shall promptly provide any material disclosure required by law or reasonably requested by Broker.

Seller agrees to indemnify and hold Broker and its agents harmless from and against any claims, losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of Seller's breach of this document, misrepresentations, failure to disclose known defects, or Seller's instructions that conflict with Broker's duties under this form.

In the event of material breach by either party, the non-breaching party may pursue remedies at law or in equity, including termination of this Coming Soon authorization and recovery of damages and costs. The obligations in this paragraph survive termination of the Coming Soon period.

Governing Law and Miscellaneous

This Coming Soon Form constitutes the entire agreement between the Parties with respect to pre-marketing and the Coming Soon period and supersedes all prior discussions and agreements related to the subject matter herein. Any modification must be in writing and signed by both Parties.

Governing Law State

Acknowledgment and Certification

By signing below, Seller acknowledges receipt of a copy of this Coming Soon Form, certifies that the information provided is complete and accurate to the best of Seller's knowledge, and authorizes Broker to act within the scope described above. Broker acknowledges its limited authority during the Coming Soon period and agrees to comply with Seller's instructions and applicable professional obligations.

Seller Printed Name:

By:

Date:

Listing Broker / Agent Printed Name:

By:

Date:

What the Real Estate Coming Soon Form Is and When It’s Used

A Real Estate Coming Soon Form notifies listing services, brokers, and prospective buyers that a property will be offered for sale at a specified future date. It records core listing details—property address, expected market date, listing agent, and any temporary marketing restrictions—and sets expectations for showing and offer timing. The form is used to coordinate pre-marketing activities, ensure compliance with brokerage and MLS rules, and capture essential seller authorizations before the listing becomes active on the open market.

Why a Clear Coming Soon Form Matters for Transactions

A concise coming soon form reduces confusion, preserves required disclosures, and documents seller consent to pre-market activities, protecting agents and brokerages from compliance issues.

Who Typically Completes and Relies on This Form

Smaller teams may use a simplified version while large brokerages often integrate the form into their listing workflow and document retention systems.

Listing agents and brokers who manage pre‑market activity and compliance
Property owners/sellers providing authorization and disclosures before listing activation
Brokerage compliance teams documenting timelines and MLS policy adherence

Core Sections to Include in a Professional Coming Soon Form

A complete form combines factual property data, seller authorizations, marketing restrictions, agent and brokerage contact details, planned go‑live dates, and signature blocks to ensure clarity and enforceability.

Property Details

Full street address, unit or lot number, legal description when available, and property type to precisely identify the listing.

Planned Dates

Expected on‑market date and any embargo or preview periods so marketing and MLS activation follow a documented schedule.

Seller Authorization

Explicit seller consent for pre‑marketing activities, photography, lockbox use, and showing windows to avoid later disputes.

Marketing Restrictions

Any limitations such as 'no photography', 'no open houses', or owner‑requested privacy to guide advertising and showings.

Agent & Broker Info

Listing agent name, license number, brokerage contact, and backup agent for chain‑of‑responsibility and compliance.

Signature Blocks

Signed and dated fields for seller(s) and agent(s), plus witness or notary areas if required by local rules.

Step‑by‑Step: Completing a Coming Soon Form

Follow these steps to prepare, approve, and store the coming soon record so it aligns with brokerage and MLS policies.

01

Gather Property Data: Collect address, MLS number (if known), and seller identification before drafting.
02

Set Dates: Confirm expected on‑market date and any embargo period with seller.
03

Obtain Seller Consent: Have the seller sign authorization and acknowledge marketing restrictions.
04

Record and Distribute: Store the executed form in brokerage files and distribute to necessary teams.

Typical Online Workflow Settings for Form Completion

Configure the digital workflow to enforce required fields, route approvals, and capture an audit trail for every signing event.

Field	Configuration options and typical values for online setup
Required Fields	Make address, expected date, and seller signature mandatory to prevent incomplete submissions
Routing Order	Set agent then seller then brokerage compliance as sequential approvers for clear responsibility
Authentication	Use email link or SMS code for signer verification; consider stronger methods for high‑risk listings
Audit Trail	Enable IP, timestamp, and action logging to retain a reproducible record of signing events

How Digital Completion and Distribution Typically Flow

A standard eWorkflow moves from form creation through signer authentication to final storage with audit records retained for compliance.

Create Template: Upload form and place required fields for names, dates, and signatures.
Assign Signers: Add seller and agent email addresses and set signer order when needed.
Signer Authentication: Signer receives link, authenticates, reviews, and signs.
Store Results: Signed copy and audit trail are archived in the brokerage system.

Technical Considerations for eSubmission and Integrations

Ensure the platform captures a tamper‑evident audit trail and stores signed records according to brokerage retention rules.

File Formats: Support for PDF and DOCX is essential for preserving layout and signatures
Integrations: Look for connectors to CRM/MLS tools such as Salesforce, Microsoft 365, Google Workspace
Authentication Options: Email, SMS, and stronger methods such as KBA or SSO where required

Timing Considerations and Typical Deadlines

Track key dates on the form to align marketing, showings, and MLS activation with seller approvals and local rules.

Form Execution Date:

Date the seller signs; establishes authority for pre‑market actions

Planned On‑Market Date:

The date marketing and MLS posting may commence

Photography / Staging Window:

Dates when photos or virtual tours are permitted by seller

Offer Receipt Period:

If applicable, note when offers will be accepted relative to listing activation

Record Retention Start:

Record retention begins on execution date for compliance tracking

Key Milestones from Draft to Market Activation

Document these sequential milestones so every stakeholder understands when actions occur and who is responsible.

01

Draft and Verify

Prepare the form and confirm property and seller details with the agent and seller

02

Seller Approval

Obtain seller signature and any notarization or witness steps required locally

03

Pre‑Marketing Activities

Conduct photography and private previews within agreed marketing restrictions

04

Listing Activation

Activate listing publicly on the planned on‑market date and archive the executed form

Essential Data Elements to Record on the Form

Property Address: Full street address and ZIP

Expected Date: MM/DD/YYYY format

Seller Name: Full legal name as ID

Agent Info: Agent name, license number

Marketing Limits: Explicit restrictions listed

Signature Block: Signed and dated by parties

Risks and Consequences of Incomplete or Incorrect Forms

MLS Violations: Brokerage fines and potential MLS sanctions

Contractual Disputes: Disagreements over commission or showings

Disclosure Errors: Liability for omitted material facts

Delayed Sales: Market timing issues and lost offers

Evidence Gaps: Weak audit trail complicates dispute resolution

Notarization Failures: Possible invalidation where state law requires notarization

Common Preparation Errors to Avoid

Using inconsistent seller names that do not match government ID or title documents, which can delay closings
Failing to specify exact on‑market dates or using ambiguous phrases like 'soon', which complicates MLS compliance
Omitting marketing restrictions or showing instructions, resulting in unintended previews or privacy breaches
Not capturing an auditable signature trail, leaving agent and brokerage exposed in disputes

Practical Tips for Accurate and Efficient Completion

Adopt consistent templates, require mandatory fields, and verify signer identity to reduce errors and streamline workflows.

Standardize the Template

Use a single approved form across the brokerage to ensure consistency in required fields, language, and signature placement.

Require Key Fields

Make address, expected on‑market date, and seller signature mandatory to prevent incomplete submissions and compliance issues.

Capture an Audit Trail

Record IP addresses, timestamps, and signer authentication method to create an evidentiary record for disputes.

Store Centrally

Archive executed forms in a searchable broker system with retention metadata to simplify retrieval for audits.

Real‑World Examples of Digital Coming Soon Workflows

These examples illustrate how agencies used digital forms and eSign to coordinate listings and preserve compliance.

Tim Martin — Martin Properties

Martin Properties moved to a digital coming soon process to streamline pre‑market steps and approvals.

Mobile and offline signing supported quick responses during showings.
"I can process and execute all of these documents online with 100% compliance and built‑in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Brian Fitzgibbons — Optica Ventures LLC

Optica adopted a simplified online form to reduce back‑and‑forth with sellers on timing and authorizations.

The interface simplified signer experience across devices.
"The interface is simple and easy‑to‑use for our team; more importantly, it is just as easy for our customers."

eSignature Pricing and Feature Snapshot for Coming Soon Workflows

Compare starting prices and key feature availability across common eSignature vendors to evaluate cost and compliance fit for listing teams.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7‑day trial	Yes	Yes	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No limit	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About the Real Estate Coming Soon Form

Answers to common legal, procedural, and technical questions to help brokers and agents avoid mistakes when using the form.

Need help? Contact support

Can the form be e‑signed?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted. Ensure intent, consent, attribution, and retrievable records to meet the ESIGN four‑part test.
Is notarization required?
Not usually for a coming soon record, but state law or brokerage policy can require notarization. Check local requirements; some states require notarization or witnesses for certain real estate instruments.
What if the seller changes the on‑market date?
Execute an amendment signed by the same parties documenting the new date. Keep both the original and amendment in the retention record to preserve the timeline.
How long should signed forms be retained?
Retain for at least 3 years from execution for tax and general recordkeeping (IRC §6501(a)); extend retention for real estate or audit purposes per brokerage policy.
Can I use remote online notarization (RON)?
Many states permit RON with identity proofing and audio‑visual recording. Confirm your state’s RON rules and the notary commission requirements before relying on a remote notarization.
What authentication level is recommended?
Email link or SMS is suitable for routine listings; use stronger authentication (KBA, SSO) for high‑risk transactions or when state/brokerage rules require elevated identity proofing.

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