Can the List be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided signer intent, consent, attribution, and retention requirements are met.

What should I attach to each offer entry?

Attach the executed offer form, pre-approval or proof-of-funds, and any condition waivers; these items support the offer’s validity and clarify financing or inspection contingencies.

How should time of receipt be recorded?

Record precise date and time (MM/DD/YYYY HH:MM) and delivery method. For eSigned submissions preserve the audit trail with IP address, timestamp, and signer identity.

Who may sign the List on behalf of the seller?

Authorized seller signatories or their designated agent may sign; document authority in brokerage files. For entities, use an officer or an authorized representative with proof of authority.

What happens if an offer is withdrawn?

Record withdrawal timestamp and method; withdrawn offers are not considered after the withdrawal time. Maintain the record for dispute resolution and retention rules.

Are notarization or witnesses required?

Not typically for the List itself, but associated documents (deeds, power of attorney) may require notary or witnesses per state rules; verify deed and recording requirements before execution.

Electronic Signature
Templates
Real estate
Real Estate Competing Offers List

Real Estate Competing Offers List

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE COMPETING OFFERS LIST

Property Address: Parcel / APN:

Legal Description

Reporting Agent and Parties

Listing Agent / Broker Brokerage Agent Contact Seller(s)

Competing Offers — Summary

The following entries record offers received by the reporting agent for the above property. Each entry summarizes material terms of an offer presented to the seller. This list does not itself create a contract for sale; it is a contemporaneous record prepared by the listing agent.

Offer 1

Offeror (Buyer) Name: Buyer Agent:

Date/Time Received: Purchase Price: Earnest Money:

Proposed Closing Date: Possession Date:

Financing (check all applicable)

Cash Conventional FHA VA Other:

Contingencies and Special Terms

Inspection Period (days): Seller Concessions:

Escalation Clause: Yes If yes, escalation amount / cap:

Pre-Approval / Proof of Funds Provided: Yes No Offer Status Presented to Seller:

Agent Notes

Offer 2

Offeror (Buyer) Name: Buyer Agent:

Date/Time Received: Purchase Price: Earnest Money:

Contingencies and Special Terms

Pre-Approval / Proof of Funds Provided: Yes No

Agent Notes

Offers 3–6 (Summary)

Use the fields below to summarize additional offers received contemporaneously. Attach or retain copies of each full offer, and note any material variations.

Offer 3 — Buyer Name Offer 3 — Purchase Price / Earnest Money / Closing Offer 4 — Buyer Name Offer 4 — Purchase Price / Earnest Money / Closing Offer 5 — Buyer Name Offer 5 — Purchase Price / Earnest Money / Closing Offer 6 — Buyer Name Offer 6 — Purchase Price / Earnest Money / Closing

Agent Certification & Recordkeeping

By completing this form the listing agent certifies that copies of the full written offers summarized above were: Provided to seller contemporaneously Not provided (explain below)

If not provided, explain reason

The reporting agent further certifies that to the best of the agent's knowledge the material terms shown are accurate summaries of the offers and that material differences, if any, are noted in the agent notes fields. This record may be used as evidence of presentation and receipt of offers.

Seller Acknowledgement

Seller acknowledges receipt of this Competing Offers List and understands that this document is a record of offers and not an acceptance or counteroffer. Seller should rely on the terms of any executed purchase agreement for binding contractual obligations.

Seller Initials

Representations & Legal Notices

This Competing Offers List is prepared by the listing agent as an administrative record. It is intended to document the timing and principal terms of offers received. It does not replace or amend any written offer, counteroffer, escrow instructions, or purchase agreement. Errors or omissions in this summary should be reported to the listing agent immediately.

Governing Law: Any dispute concerning the accuracy or interpretation of this record shall be governed by the laws of the state where the property is located. Entire Agreement: This document constitutes the complete record of competing offers maintained by the reporting agent and supersedes prior handwritten notes regarding the offers listed herein.

Seller:

By:

Date:

Listing Agent / Broker:

By:

Date:

What the Real Estate Competing Offers List Is and when it’s used

A Real Estate Competing Offers List is a structured record used by listing agents or sellers to capture, compare, and document multiple purchase offers submitted for the same property. It records essential offer terms — price, contingencies, earnest money, financing status, and proposed closing dates — and preserves timestamps and signer attribution to show when each competing offer was received. The List supports transparent internal decision-making, auditability for brokers, and a consistent paper trail for later review or regulatory inquiry.

Why a clear Competing Offers List matters

A standardized list reduces confusion, protects seller and broker decision-making, and creates an auditable record of submissions and timing. It helps demonstrate fair handling of multiple bids and reduces later disputes about which offers were available at the time of acceptance.

Who typically completes and relies on a Competing Offers List

Listing agents and sellers most often prepare or direct completion of the List when more than one acceptable offer exists.

In practice the List supports multiple stakeholders: seller decision-makers, cooperating brokers, escrow/title, and occasionally legal counsel when disputes arise.

Step-by-step: Completing a Real Estate Competing Offers List

Follow this sequence when an agent receives multiple offers for a listing.

01

Collect Offers: Record receipt date, time, and delivery method for each submission.
02

Enter Terms: Capture price, deposit, financing, contingencies, and closing date.
03

Verify Documents: Attach pre-approval and proof-of-funds where required.
04

Confirm Signatures: Log signer identity and method (electronic or wet signature).

How to configure a digital Competing Offers workflow

Use a consistent template and routing to ensure each offer is logged and distributed to required parties automatically.

Field	Configuration
Template Name	Create a standard Competing Offers template with required fields
Routing	Automatically copy seller, listing broker, and transaction coordinator
Attachments	Require pre-approval and proof-of-funds upload before submission
Authentication	Enable email verification or SMS code for signer attribution

Where to file, send, or submit the completed List

Follow established distribution channels to maintain chain of custody and ensure all stakeholders receive the record.

Listing Brokerage: Primary copy retained in brokerage transaction file and MLS notes.
Seller: Provide seller or decision-maker a complete copy and summary of offers.
Cooperating Agents: Send confirmation to buyer agents showing their offer was received and logged.
Title/Escrow: Share accepted-offer copy with title company for closing and risk review.

Digital signing and distribution: platform capabilities to verify

Confirm the eSignature platform supports secure signer attribution, audit trails, and the file formats you need.

Formats: PDF, DOCX supported for upload and signed output
Integrations: CRM and storage connectors (Salesforce, Google Drive, NetSuite)
Compliance: TLS/AES encryption and audit logs available

Ensure your platform preserves audit trails (IP, timestamp, signer email), allows export of signed PDFs, and integrates with broker back-office systems for permanent retention.

Typical timelines and deadlines on a Competing Offers List

Common deadlines influence how offers are compared and what contingencies remain enforceable.

Offer Submission Cutoff:

Date/time when the seller will stop accepting new offers.

Deposit Deadline:

Date by which earnest money must be delivered to escrow.

Financing Contingency:

Lender approval deadline per the offer terms.

Inspection Period:

Number of days post-acceptance to complete inspections.

Projected Closing Date:

Target closing date agreed in the accepted offer.

Key milestones from offer receipt to ratification

Sequence major stages so stakeholders understand timing and responsibilities during multiple-offer scenarios.

01

Offer Intake

Record receipt and attach submitted documents immediately.

02

Initial Review

Confirm completeness, pre-approval, and earnest money capability.

03

Seller Decision

Seller evaluates, may request highest/ best or counteroffers.

04

Ratification

Document acceptance, sign parties, and notify title/escrow.

Common preparation and handling mistakes to avoid

Failing to timestamp offer receipt precisely leads to disputes over priority or acceptance windows.
Accepting incomplete offers without required pre-approval or proof-of-funds risks later financing failures.
Not recording seller counteroffers or rejections can generate confusion and potential broker disputes.
Using inconsistent templates across agents makes it hard to compare material terms reliably.

Risks and potential consequences of errors on the List

Lost Priority: Buyer may lose priority if receipt time is misrecorded.

Deposit Forfeiture: Buyer risks losing earnest money if timelines are missed.

Broker Liability: Broker may face fiduciary disputes for mishandling offers.

Contract Voidance: Material errors can render an agreement unenforceable.

Regulatory Scrutiny: Improper disclosures could trigger state regulatory review.

Tax Reporting: Incorrect payee or entity names complicate 1099 reporting.

Essential elements to include on a professional Competing Offers List

A complete List captures the material terms needed to compare offers objectively and support later recordkeeping.

Offeror Details

Legal name, contact, and agent details to identify parties and avoid ambiguity in acceptance or escrow instructions.

Monetary Terms

Offer price, earnest money amount, and payment method; these determine the financial strength of each proposal.

Contingencies

Inspection, appraisal, and financing contingencies with dates and removal conditions for apples-to-apples comparison.

Financing Status

Pre-approval or cash designation and lender contact to assess closing risk and timeline.

Critical Dates

Submission timestamp, deposit due date, contingency deadlines, and proposed closing date for scheduling.

Documentation

Attached proof-of-funds, pre-approval letters, signed offer forms, and audit trail evidence for each entry.

Supporting documents and export formats to include

Attach core supporting documents and export signed Lists in standard formats for retention and distribution.

Property Disclosure

Attach seller-required disclosures and inspection reports to provide context for contingencies and buyer evaluations.

Pre-Approval Letter

Include lender letters indicating conditional approval or pre-qualification to gauge financing reliability.

Proof of Funds

Upload bank statements or verified proof for cash offers or earnest money verification.

Signed Offer Form

Store executed offer PDFs (signed electronically or wet) and export as PDF/A for long-term archival.

Comparing eSignature costs and capabilities for competing-offer workflows

Use this concise vendor comparison when evaluating platforms for managing and signing competing-offer records; signNow is listed first per table rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Competing Offers Lists

Answers to common practical and legal questions about preparing, signing, and retaining a Competing Offers List.

Need help? Contact support

Can the List be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided signer intent, consent, attribution, and retention requirements are met.
What should I attach to each offer entry?
Attach the executed offer form, pre-approval or proof-of-funds, and any condition waivers; these items support the offer’s validity and clarify financing or inspection contingencies.
How should time of receipt be recorded?
Record precise date and time (MM/DD/YYYY HH:MM) and delivery method. For eSigned submissions preserve the audit trail with IP address, timestamp, and signer identity.
Who may sign the List on behalf of the seller?
Authorized seller signatories or their designated agent may sign; document authority in brokerage files. For entities, use an officer or an authorized representative with proof of authority.
What happens if an offer is withdrawn?
Record withdrawal timestamp and method; withdrawn offers are not considered after the withdrawal time. Maintain the record for dispute resolution and retention rules.
Are notarization or witnesses required?
Not typically for the List itself, but associated documents (deeds, power of attorney) may require notary or witnesses per state rules; verify deed and recording requirements before execution.

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