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Real Estate Condo Listing

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REAL ESTATE CONDO LISTING AGREEMENT

Parties

Owner / Seller Name:

Listing Broker / Brokerage Name:

Property Identification

Unit / Lot Number:   APN / Parcel Number:

Listing Terms

Listing Type: Exclusive Right to Sell    Exclusive Agency

Listing Period Commences on:   and Ends on:

Compensation & Cooperation

Broker's total commission shall be:   of the sale price, payable at closing unless otherwise stated herein.

Authority & Broker Duties

Broker is authorized to: place property on the multiple listing service (MLS), advertise by any media, place a For Sale sign on the property, and show the Property to prospective purchasers. Broker will use reasonable efforts to procure a ready, willing and able buyer on the terms herein.

Broker shall hold all offers and earnest money deposits in a trust or escrow account in accordance with applicable law. Escrow / Title company handling closing:

Condominium / HOA Information

Monthly HOA Dues:   Special Assessments: Yes No

Seller Representations & Disclosures

Seller represents that Seller is the legal owner of the Property and has full right and authority to enter into this Agreement, that the Property will be conveyed free and clear of liens and encumbrances except as disclosed to Broker in writing prior to contract acceptance.

Lead-Based Paint Disclosure (if applicable): Property built prior to 1978: Yes No   Seller has provided any required written lead-based paint disclosures and records: Yes

Prior structural damage or repairs: Yes No

Mold, hazardous materials or environmental conditions known to Seller: Yes No

Offers, Earnest Money & Closing

All offers shall be presented promptly. Earnest money deposit amount:   Due within days of contract acceptance.

Anticipated Closing Date:   Possession to be delivered:

Access, Showings & Lockbox

Seller authorizes Broker and cooperating brokers to show the Property to prospective buyers. Seller authorizes placement of a lockbox: Yes No

Seller will provide keys / access instructions to Broker and shall disclose any access limitations or security systems prior to showing.

Marketing & MLS Authorization

Seller authorizes Broker to list the Property on the MLS and to use photographs, floor plans, virtual tours and descriptions for marketing and advertising. Seller grants Broker non-exclusive rights to post marketing materials until closing or termination of this Agreement.

Seller consents to: photos Yes No   virtual tours Yes No

Default, Remedies & Indemnification

If Seller defaults under this Agreement or refuses to convey the Property after a binding contract has been obtained, Broker shall be entitled to seek commission, damages, and any equitable remedies available under applicable law. Seller agrees to indemnify and hold Broker harmless from any claim, liability or cost arising out of Seller's misrepresentation or failure to disclose material facts.

Confidentiality; Governing Law; Entire Agreement

Broker will protect confidential information provided by Seller to the extent required by law. This Agreement shall be governed by the laws of the state where the Property is located. This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations, writings or understandings related to the listing.

Additional Provisions

Seller / Owner (Print Name):

By:

Date:

Listing Broker / Brokerage (Print Name):

By:

Date:

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What a Real Estate Condo Listing Is and When It’s Used

A Real Estate Condo Listing is a structured property record used by agents and sellers to present a condominium for sale. It consolidates the property address, unit number, square footage, bedroom and bathroom counts, HOA name and fee details, asking price, key photos and a short description. A listing is typically submitted to the local MLS and shared with brokers, prospective buyers, and marketing channels. It is a disclosure and marketing document that precedes offers and contract negotiation; it does not replace purchase agreements, titles, or closing records.

Why a Clear Condo Listing Matters

A well-prepared condo listing gives buyers accurate expectation, improves broker coordination, and reduces later disputes. It centralizes required disclosures, HOA data, and key dates so offers and contracts proceed with fewer stoppages.

Why a Clear Condo Listing Matters

Who Typically Prepares and Uses a Condo Listing

The listing is created by or for the seller and then distributed to agents, brokers, and prospective buyers.

  • Listing agents and brokerages responsible for MLS entry, photography, and disclosure collection.
  • Sellers or condominium associations supplying HOA bylaws, fee schedules, and resale certificates.
  • Buyers' agents and prospective purchasers who review disclosures, amenities, and price terms.

Across the transaction, multiple parties rely on the listing as the single source of published property details and showings logistics.

Essential Sections to Include in a Professional Condo Listing

A professional listing organizes property facts and supporting materials so agents and buyers can quickly evaluate fit and compliance.

Property Details

Exact unit address, building name, floor plan, bedroom/bath counts, square footage and utility responsibilities; supports accurate comparisons and valuations.

Price & Terms

Listing price, price history, accepted financing types, earnest money range, and preferred closing windows so offers meet seller expectations.

HOA Information

Association name, monthly dues, special assessments, contact, and resale certificate availability to disclose recurring costs and restrictions.

Disclosures

Known defects, recent repairs, pest or water issues, lead-based paint status, and any state-required seller disclosures to reduce post-offer disputes.

Media & Floor Plans

Professional photos, virtual tours, and PDF floor plans that match description and dimensions to set correct buyer expectations.

Administrative Data

MLS ID, tax parcel number, listing agent contact, showing instructions, and keys/lockbox information for operational clarity.

Required Core Data Elements

Owner Name: Legal owner name
Unit Address: Street, unit, city
Legal Description: Condo plat or tax ID
HOA Contact: Association name and phone
Listing Price: Numeric amount
MLS ID: Assigned identifier

Step-by-Step: Filling Out a Condo Listing

Follow these sequential steps to compile a complete, accurate listing ready for MLS and distribution.

  • 01
    Gather Documents: Collect deed, HOA resale certificate, recent inspections, and tax info.
  • 02
    Complete Fields: Enter owner, address, price, HOA data, and disclosures.
  • 03
    Add Media: Upload photos, tours, and floor plans matched to descriptions.
  • 04
    Publish & Share: Submit to MLS, notify cooperating brokers, and confirm showing instructions.

Configuring an Online Listing Workflow

Set simple workflow options for accuracy, authentication, and MLS synchronization before publishing an online listing.

Field Configuration
Listing Visibility Public | Private or broker-only settings
Signature Method eSignature compliant with ESIGN and UETA
Authentication Email, SMS code, or ID verification
MLS Sync Enable automatic posting to MLS where supported

Where a Completed Listing Typically Goes

A finalized listing is routed to distribution channels and retained by core participants for the sale process.

  • MLS Submission: Primary public exposure for cooperating brokers and buyers.
  • Listing Brokerage: Broker retains original listing record and contact data.
  • HOA / Association: Association receives resale request and disclosure packet when required.
  • Buyer Agents: Prospective buyer representatives receive showing details and disclosures.

Technical Requirements for Online Listings and eSigning

Ensure chosen platforms support common file formats, secure authentication, and integration with broker systems before uploading listings.

  • File Formats: PDF and DOCX accepted; maintain high-resolution images
  • Integrations: Connectors with Salesforce, Google Workspace, and MLS tools
  • Authentication: Email, SMS code, or identity proofing options

Verify export options and audit trail retention to support disclosure obligations and to keep compliance-ready records for closing.

Key Timing Elements and Typical Deadlines

Listings create dates that trigger showing windows, offer deadlines, contingency periods, and closing timelines; make these explicit in the listing record.

Listing Effective Date:

Start date for marketing and offer acceptance timelines

Offer Deadline:

If used, state deadline (for example, 48–72 hours) to collect offers

Escrow Opening:

Date buyer deposits earnest money and opens escrow

Contingency Removal:

Standard periods often 7–17 days for inspections

Target Closing Date:

Proposed closing windows usually 30–45 days from accepted offer

Milestones from Listing to Closing

Track these sequential milestones so each party understands next steps and timing expectations.

01

Listing Live

Listing is published to MLS and marketing channels.

02

Showings & Open Houses

Prospective buyers inspect unit; feedback gathered.

03

Offer Received

Seller reviews offers and negotiates terms.

04

Escrow and Closing

Title and closing processes complete the transaction.

Common Preparation Mistakes to Avoid

  • Listing inaccurate HOA fees or failing to disclose pending assessments can lead to renegotiation or buyer withdrawal.
  • Uploading photos that misrepresent unit condition or size increases the risk of post-offer disputes and reduced trust.
  • Omitting required state or local disclosures delays escrow and can trigger statutory penalties in some jurisdictions.
  • Using inconsistent identifiers (wrong MLS number or tax parcel) causes confusion and slows title or underwriting checks.

Risks and Potential Consequences of Errors

Disclosure Omission: Buyer rescission or damages claims
HOA Misstatement: Association fines or seller liability
Contract Voidance: Material errors may void offers
Delayed Closing: Title issues or missing documents postpone closing
Tax Reporting: Incorrect tax IDs affect 1099 reporting
Buyer Lawsuit: Claims for nondisclosure or misrepresentation

eSignature Pricing and Feature Comparison for Listing Workflows

Common eSignature vendors and key plan details relevant to real estate document workflows and compliance are shown below.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Condo Listings and eSigning

Answers to common questions about completing, distributing, and preserving a condo listing, including eSigning and notarization concerns.


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