Unit details
Recorded unit identifier, deed reference, square footage, parking and storage allocations, and any easements or exclusive use areas affecting the unit.
A complete questionnaire consolidates HOA and unit details into a single record, reduces last-minute closing delays, clarifies dues and restrictions for buyers and underwriters, and supports accurate title and mortgage processing while documenting disclosures required by state law and contract.
Real estate agents, title officers, lenders, HOA managers and buyers commonly prepare or review the questionnaire during due diligence and closing workflows.
Recorded unit identifier, deed reference, square footage, parking and storage allocations, and any easements or exclusive use areas affecting the unit.
Full legal owner name, mailing and service address, phone and email for delivery of estoppel and closing notices.
Current monthly assessments, last reserve study summary, special assessment history, delinquency rates and whether assessments include utilities or insurance.
Owner-occupancy percentage, short-term rental restrictions, lease approval requirements, and any minimum lease terms imposed by the association.
Association master policy scope, deductible levels, subrogation rights, and pending property insurance claims affecting premiums or coverage.
Any pending litigation, building code violations, or impending special assessments that could affect marketability or loan underwriting.
| Field | Configuration |
|---|---|
| Document template | Pre-fill repeated data with merged fields |
| Conditional fields | Reveal follow-up questions when certain answers apply |
| Authentication | Email, SMS code, or identity verification |
| Integration | Send signed copy to title and loan systems |
Use a platform that supports standard file formats, secure delivery, signer authentication, and audit trails to meet lender and title expectations.
Ensure the service you use provides tamper-evident signed copies, an exportable audit trail, and connectors to closing and loan platforms to streamline downstream review and recordkeeping.
Complete within 7 days of contract acceptance
Typically 10–15 business days, varies by association
Often 10–30 days depending on state law
Allow 7–21 days for underwriting project review
Provide upon payer request to avoid backup withholding
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |