Can this form be e-signed?

Yes for most transactions under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the county recorder and local law accept electronic signatures for that document type.

Do I need a notary or witnesses?

Most deeds and conveyance-related forms require a notary acknowledgement; witness counts vary by state—check the county recorder and state statute before execution.

Is remote online notarization allowed?

Many states permit RON with identity proofing and recorded audio-video; verify your state's RON rules and recorder acceptance before relying on remote notarization.

What if names don’t match title?

Mismatched names typically trigger corrective affidavits or re-execution; verify names against title reports and IDs before signing to avoid delays.

How long to keep the executed form?

Retain originals for the agreement term plus at least three years; follow IRS rules (IRC §6501(a)) and industry-specific retention such as HIPAA (45 CFR §164.530(j)).

Will an e-signed copy be accepted for recording?

Acceptance depends on county recorder policies; some accept e-recorded PDFs with electronic acknowledgements, others require wet-ink originals or RON-compliant acknowledgements.

Electronic Signature
Templates
Real estate
Real Estate Conjunction Form

Real Estate Conjunction Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE CONJUNCTION FORM

Parties

Owner / Party A (Conjoining Party) Owner A - Address Entity Type

Individual Corporation/LLC Trust

Contact Phone / Email Owner / Party B (Conjoining Party) Owner B - Address Entity Type

Individual Corporation/LLC Trust

Contact Phone / Email

Recitals

This Real Estate Conjunction Form (the "Agreement") is entered into by Owner / Party A and Owner / Party B (collectively "Parties") for the purpose of conjoining, boundary adjustment, consolidation, and cooperative disposition or management of the real property described below. The Parties intend that this Agreement govern the obligations, costs, and recordation necessary to effectuate the conjunction and any related conveyance or encumbrance.

Property Identification

Full Property Address(es) Assessor's Parcel Number(s) (APN) Proposed New Parcel Identifier (if any) Legal Description

Conjunction Terms

Effective Date: . The Parties agree to undertake the steps necessary to accomplish a boundary line adjustment, parcel consolidation, or other conjunction as described herein (the "Conjunction"), within the timeframe and subject to the conditions set forth below.

Closing / Conjunction Completion Date Possession Date

Scope of Work: The Conjunction shall include the following actions: boundary survey, preparation and execution of deeds, recording of boundary adjustments or consolidated deed(s), pursuit of municipal approvals or permits, and completion of title curative work as necessary. Specific actions:

Financial Terms

Estimated Total Conjunction Cost Cost Allocation Between Parties Escrow Deposit / Earnest Money

Payment Terms: Payments for work performed will be made to the designated escrow or contractor within days of invoice, unless otherwise agreed in writing. Late payments shall bear interest at .

Conditions and Contingencies

Inspection Period (days): . The Parties' obligations to proceed with the Conjunction are contingent upon satisfactory completion of due diligence inspections, title review, and any required municipal approvals.

Financing Contingency: Financing required No financing required. If financing is required, the financing contingency will specify lender conditions and timelines in a separate written addendum.

Representations, Warranties and Covenants

Each Party represents and warrants that it holds good and marketable title to the interest it purports to conjoin, that there are no undisclosed material encumbrances (except as disclosed below), and that the execution and performance of this Agreement will not violate any agreement, judgment, or order binding on the Party. Each Party covenants to execute and deliver such documents and to take such actions as reasonably necessary to effectuate the Conjunction.

Known Encumbrances, Liens, or Matters to be Cured

Disclosures

The Parties disclose the following conditions affecting the Property. Check all that apply and provide details where requested.

Known lead-based paint or hazards Known mold or water intrusion Prior structural or fire damage Environmental contamination or underground storage tanks Recorded liens or assessments

Default, Remedies and Indemnity

Default: A material failure by a Party to perform an obligation under this Agreement that is not cured within days after written notice shall constitute a default. Remedies: The non-defaulting Party may pursue specific performance, damages, injunctive relief, or any other remedy available at law or equity. The prevailing Party in any action to enforce this Agreement shall be entitled to recover reasonable attorneys' fees and costs.

Indemnity: Each Party shall indemnify, defend and hold harmless the other Party from and against any claim, loss, liability or expense arising directly from that Party's breach of its representations, warranties or covenants under this Agreement, including reasonable attorneys' fees.

Recordation and Cooperation

The Parties agree to cooperate in good faith to prepare, execute and record all documents necessary to effectuate the Conjunction, including but not limited to deeds, boundary line adjustments, plats, and notices. Recording fees, transfer taxes and other municipal fees shall be paid as allocated in the Cost Allocation section above unless otherwise agreed in writing.

Governing Law; Entire Agreement

This Agreement shall be governed by the laws of the state in which the Property is located. This Agreement, together with any exhibits or addenda executed by the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements, representations and understandings, whether written or oral.

Miscellaneous Provisions

Notices under this Agreement shall be in writing and delivered to the addresses set forth above. Any amendment to this Agreement must be in writing and signed by both Parties. If any provision of this Agreement is held invalid, the remaining provisions shall continue in full force and effect.

Signatures

The Parties have executed this Agreement as of the date(s) set forth below.

Owner A - Printed Name:

By:

Date:

Owner B - Printed Name:

By:

Date:

What the Real Estate Conjunction Form Is and when it’s used

A Real Estate Conjunction Form documents the alignment or joint designation of ownership interests, rights, or obligations between two or more parties in a property transaction. Typical uses include consolidating co-ownership designations, clarifying shared easements or maintenance responsibilities, and recording parallel obligations tied to a single parcel. The form is structured to identify parties, describe the property precisely, state the nature of the conjunction, show effective dates, and supply signatures and acknowledgements required for recording or internal records. Jurisdictional recording and witness rules may affect required attachments and execution steps.

Why a clear Conjunction Form matters in real estate transactions

A properly prepared Real Estate Conjunction Form reduces title ambiguity, coordinates party obligations, and creates a clear record for lenders and title companies. Accurate forms help prevent later disputes, facilitate recording, and improve the enforceability of concurrent rights among owners or stakeholders.

Who commonly completes and relies on this form

Typical users draft, review, or sign the form at closing or when ownership interests are adjusted.

Real estate attorneys and title officers who prepare the document and confirm recording requirements.
Property owners and co-owners who must confirm legal names, ownership percentages, and signature authority.
Lenders and escrow agents who review the form for lien priorities, payoffs, and closing disbursements.

Each participant has different responsibilities — knowing roles helps ensure correct execution and recording.

Step-by-step: completing the Real Estate Conjunction Form

Use this sequence to prepare, review, and finalize the form for execution and recording.

01

Gather documents: Collect deed, title report, and ID for each party.
02

Describe property: Insert the legal description verbatim from recorded instruments.
03

Define conjunction: State the exact rights, obligations, and effective date.
04

Sign and notarize: Have authorized signers execute before required witnesses/notary.

From draft to record: how the form flows through the process

This overview shows the common routing steps after a form is prepared and before it becomes part of the public record.

Draft and review: Attorney or title officer prepares and checks for completeness.
Execution: Parties sign, and notary/witness steps are completed.
Recording submission: File with county recorder or clerk per local rules.
Notice and retention: Copies distributed to parties, lender, and title insurer.

Core elements of a professionally drafted Conjunction Form

A professional form balances legal precision with clarity so it records cleanly and enforces intended rights between parties.

Party identification

Clear legal names, capacities, and contact details for each party to avoid ambiguity in title reports or creditor challenges.

Property legal description

A precise metes-and-bounds or plat-based legal description that matches recorded deeds and enables county indexing and acceptance.

Nature of conjunction

Explicit clause defining rights, restrictions, allocation of costs, and time horizons to reduce litigation risk and ease title underwriting.

Signatures and capacity

Signature blocks include printed names, titles (e.g., trustee), and corporate attestations when entities sign in representative capacity.

Notary and witness block

Space for the notary acknowledgement and any required witnesses per state law and recording office expectations.

Recording instructions

Recommended filing party, jurisdiction, and any transfer or documentary tax lines to guide the recorder and reduce rejections.

Essential data elements to include on the form

Names: Full legal names

Property: Legal description

Conjunction: Type and scope

Dates: Effective date

Consideration: Monetary amount

Authentication: Notary/witness

Common pitfalls to avoid when preparing the form

Using an informal street address instead of the recorded legal description can cause the county recorder to reject or mis-index the document.
Mismatched party names between the conjunction form and prior recorded deeds often trigger corrective affidavits and delay closings.
Failing to follow state-specific witness or notary rules may render the instrument void or require re-execution with proper formalities.
Leaving ambiguous conjunction language (e.g., 'shared use') without defined duties or percentages invites disputes and title insurer exceptions.

Risks and consequences of incorrect or incomplete forms

Recording rejection: Delays title transfer

Title exceptions: Insurance coverage limits

Tax exposure: Transfer tax issues

Enforceability: Contract disputes

Costs: Correction fees

Litigation: Increased legal risk

Electronic completion, signatures, and technical requirements

Real-estate forms can be completed and signed electronically where state law and the recorder permit e-signed or e-recorded documents.

File formats: PDF/X, PDF/A, PDF, DOCX supported
Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace
Authentication: Email, SMS, KBA, or RON where allowed

Typical digital workflow configuration for e-execution

Set up routing, fields, and signer authentication to match execution and recording needs.

Field	Configuration
Authentication	Email link, SMS code, KBA, or RON depending on risk
Field types	Signature, initial, date, text, checkbox
Routing	Sequential or parallel signer order
Storage	Secure cloud with audit trail retention

eSignature vendor comparison relevant to completing and executing the form

A concise comparison of typical vendor starting prices and capabilities to help match eSignature features to recording and authentication needs. signNow appears first per comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Free trial available	Free trial available
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies	Varies	Varies

Practical tips for accurate and efficient completion

Follow these operational best practices to reduce errors and speed acceptance for recording and title review.

Use recorded sources

Always copy the property legal description and prior owner names directly from recorded deeds or the title report to avoid indexing errors and corrective filings.

Confirm signer authority

Verify each signer's capacity (individual, trustee, officer) and obtain corporate resolutions or trust certifications where applicable to ensure enforceability.

Match execution to local rules

Check county recorder requirements for acknowledgements, witness counts, and acceptable e-recording formats before finalizing execution.

Keep an audit trail

Maintain a complete audit trail of drafts, approvals, and signed copies, including timestamps and signer authentication records, to support title underwriting and dispute resolution.

Real-world examples of using the Conjunction Form

These short case notes show how real organizations used a conjunction-style document to solve ownership or operational alignment issues.

Martin Properties — local brokerage

Martin Properties needed to consolidate co-ownership percentages after a portfolio acquisition

They used a conjunction form to record shared responsibilities
The firm completed execution and recording efficiently and avoided subsequent title exceptions by following local notary and recording steps.

Optica Ventures — investment manager

Optica Ventures attached detailed maintenance covenants to a conjunction form

The clause allocated cost shares among investors
This prevented disputes during a capital improvement cycle and simplified lender reviews when obtaining project financing.

Timing considerations and typical deadlines

Some deadlines are transactional while others are statutory; plan execution and recording to align with closing schedules and local recorder processing times.

Execution before closing:

Complete signing prior to funding to permit unconditional recordation.

Prompt recording:

Record promptly after closing; county processing times vary by jurisdiction.

Transfer tax filings:

Submit any documentary transfer tax returns per state/county deadlines.

Correction window:

Address recording rejections immediately to avoid liens or title issues.

Retention schedule:

Follow retention rules for audits and title defenses per applicable law.

Frequently asked questions about execution, e-signing, and recording

Answers to common execution and eSignature questions, including legal validity and recording considerations.

Need help? Contact support

Can this form be e-signed?
Yes for most transactions under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the county recorder and local law accept electronic signatures for that document type.
Do I need a notary or witnesses?
Most deeds and conveyance-related forms require a notary acknowledgement; witness counts vary by state—check the county recorder and state statute before execution.
Is remote online notarization allowed?
Many states permit RON with identity proofing and recorded audio-video; verify your state's RON rules and recorder acceptance before relying on remote notarization.
What if names don’t match title?
Mismatched names typically trigger corrective affidavits or re-execution; verify names against title reports and IDs before signing to avoid delays.
How long to keep the executed form?
Retain originals for the agreement term plus at least three years; follow IRS rules (IRC §6501(a)) and industry-specific retention such as HIPAA (45 CFR §164.530(j)).
Will an e-signed copy be accepted for recording?
Acceptance depends on county recorder policies; some accept e-recorded PDFs with electronic acknowledgements, others require wet-ink originals or RON-compliant acknowledgements.

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