Is an electronic signature legally valid?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, electronic signatures meet legal validity requirements if intent, consent, attribution, and reliable record retention are established; exceptions such as wills or certain court filings may not be e-signed.

When are notarization and witnesses required?

Notarization and witness requirements depend on state law and document type. Deeds commonly require notary acknowledgement and some states require one or two witnesses; check county recording rules or consult counsel for jurisdiction-specific requirements.

Can I e-sign and electronically submit this confirmation?

Generally yes. ESIGN (15 U.S.C. §7001) and UETA allow electronic signatures and e-submission for most real estate documents, but exceptions apply; confirm with the county recorder and lender whether they accept electronically submitted confirmations.

What if party names differ across documents?

Name mismatches can delay recording, trigger lender holds, or require corrective affidavits. Resolve discrepancies before closing by verifying government IDs, updating title reports, or executing clarifying affidavits to prevent insurer exclusions.

How long must I retain executed confirmations?

Retain the executed confirmation for the agreement term plus at least three years to satisfy IRS and title recordkeeping norms; retain for six years when HIPAA applies and follow longer state-specific periods for real estate documents.

Can a lender demand extra acknowledgement or clauses?

Yes. Lenders frequently require specific acknowledgements, subordination or lien-priority language, and signature or attestation lines. Incorporate lender-specified text during drafting and obtain lender sign-off before closing to avoid funding conditions being unmet.

Electronic Signature
Templates
Real estate
Real Estate Conjunctional Agreement Confirmation

Real Estate Conjunctional Agreement Confirmation

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate Conjunctional Agreement Confirmation

Parties

This Real Estate Conjunctional Agreement Confirmation ("Confirmation") is entered into as of by and between:

Party A — Conjunctive Party Mailing Address

Party B — Conjunctive Party Mailing Address

Recitals

WHEREAS, the parties entered into a Conjunctional Agreement pursuant to which they agreed to co-own, finance, manage and/or convey the real property described below in accordance with the terms set forth in that Conjunctional Agreement; and

WHEREAS, the parties desire to confirm, memorialize and clarify the material terms, responsibilities, and remedies related to the Conjunctional Agreement as set forth in this Confirmation.

Property Identification

Street Address Parcel / APN Number Legal Description

Confirmed Terms and Financial Provisions

Ownership Interests: Party A shall hold and Party B shall hold of title, subject to adjustment only as set forth in the Conjunctional Agreement and this Confirmation.

Purchase Price or Agreed Valuation Earnest Money / Deposit

Financing Contingency

The parties confirm a financing contingency period of days following execution of the Conjunctional Agreement. If financing is not secured within the contingency period, the parties' rights and obligations shall be as specified in the Conjunctional Agreement.

Inspection Period

Closing Date: . Possession Date:

Contributions; Operating Capital; Expenses Maintenance and Repairs Utilities and Operating Expenses Responsibility Insurance Requirements

Mandatory Disclosures

The parties acknowledge the following disclosures concerning the Property. Indicate the known condition by selecting Yes or No.

Lead-Based Paint Disclosure Yes No

Known Mold or Water Intrusion Yes No

Prior Structural Damage or Material Defect Yes No

Default, Remedies and Dispute Resolution

Default by a party under the Conjunctional Agreement or this Confirmation shall entitle the non-defaulting party to pursue all remedies available at law and in equity, including specific performance, injunctive relief, damages, and recovery of reasonable attorneys' fees and costs. The parties agree that any monetary damages award shall be reduced to the extent of any contributory fault or setoff recognized under applicable law.

Disputes arising under this Confirmation shall be resolved in accordance with the dispute resolution provisions of the Conjunctional Agreement. If the Conjunctional Agreement is silent, the parties agree to non-binding mediation prior to the initiation of litigation.

Notices

All notices required or permitted hereunder shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate by written notice):

Notice Address for Party A Notice Address for Party B

General Provisions

This Confirmation, together with the Conjunctional Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings. No amendment to this Confirmation shall be effective unless in writing and signed by both parties.

This Confirmation shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles.

This Confirmation is binding upon and inures to the benefit of the parties and their respective heirs, successors and permitted assigns.

Acknowledgment and Certification

Each party represents and warrants that: (a) it has full corporate or individual authority to enter into this Confirmation; (b) the signatory below is authorized to execute this Confirmation on behalf of the party; and (c) this Confirmation is enforceable against such party in accordance with its terms.

Party A — Printed Name:

By:

Date:

Party B — Printed Name:

By:

Date:

What a Real Estate Conjunctional Agreement Confirmation Is

The Real Estate Conjunctional Agreement Confirmation is a written acknowledgement used in property transactions to record that parties have reviewed and agreed to specific conjunctional provisions affecting title, encumbrances, or cooperative obligations. It typically accompanies purchase agreements, settlement statements, or deed instruments and documents the parties’ mutual understanding about overlapping rights, easements, or shared responsibilities. This confirmation clarifies who bears costs, maintenance duties, and compliance obligations, and creates a clear record for closing agents, title insurers, and recording offices. Use of a standardized confirmation reduces ambiguity during closing and supports enforceability.

Why a Clear Conjunctional Confirmation Matters

A Real Estate Conjunctional Agreement Confirmation provides a concise, auditable record of mutual obligations and exceptions between parties, reducing post-closing disputes and facilitating title examination, insurance underwriting, and lender review while preserving evidence of consent and negotiated allocations of risk.

Who Typically Prepares or Signs This Confirmation

Typical users include closing agents, title companies, lenders, and contracting parties who need clear records during property transactions.

Title companies verifying recorded exceptions, easements, and encumbrances that affect insurability during closing.
Lenders confirming collateral status, subordinations, and priority of liens before funding.
Buyers and sellers documenting agreed responsibilities, cost allocations, and maintenance obligations for shared property features.

Use this confirmation alongside recorded instruments to create a searchable closing file for future title or dispute reviews.

Representative Roles and Responsibilities

Closing Agent — Title Officer

Title officers prepare the confirmation to reconcile recorded exceptions and communicate required curative steps. They rely on precise legal descriptions, recorded instrument numbers, and confirmed signatures to issue title commitments and to clear conditions for closing.

Lender Representative — Loan Officer

Loan officers or counsel review conjunctional confirmations to verify collateral integrity and lien priority. They may require specific acknowledgement language, subordination waivers, or lender signatures to protect funding conditions and avoid post-closing disputes affecting mortgage enforceability.

Essential Elements to Include in the Confirmation

Core elements of a professional Real Estate Conjunctional Agreement Confirmation establish clarity, assign liabilities, and provide evidence for title and closing workflows.

Parties

List full legal names and roles of each party with corresponding mailing addresses and contact details; mismatched names can delay title insurance or trigger corrective affidavits.

Property

Describe the property by legal description, parcel number, and common address; reference recorded instrument numbers and county recording references to ensure consistent identification across title records.

Conjunctions

Specify the conjunctional provisions, including easement terms, shared access, maintenance duties, cost-sharing formulas, and any temporal limitations or triggers for obligation changes and dispute resolution paths.

Consideration

Record monetary amounts, credits, or non-monetary exchanges that constitute consideration; be specific about timing, conditions, and whether funds are escrowed or paid at closing and remedies.

Governing Law

Name the governing state law and venue for disputes; include arbitration clauses or specific courts if parties agree to alternative dispute resolution mechanisms and enforcement provisions.

Signatures

Provide signature blocks with printed name, title, date, and signature lines for each party; include notary acknowledgment and witness lines if required by state law.

Step-by-Step: Completing the Confirmation

Follow these steps to complete the Real Estate Conjunctional Agreement Confirmation accurately and to support title and closing workflows.

01

Prepare documents: Gather deed, title report, and prior agreements.
02

Complete fields: Enter names, property description, effective date, and consideration.
03

Review with parties: Confirm conjunctions, responsibilities, and costs with all signers.
04

Execute and record: Sign, notarize if required, and provide recording references.

How to Configure an Online Signing Workflow

Configure an online workflow to collect signatures, attach supporting documents, and route copies to title and lender contacts.

Workflow Configuration Field Name Example	Configuration
Signer order and routing method	Choose sequential or parallel routing per transaction
Signer authentication method choice required	Use email, SMS, or KBA for higher assurance
Attachment types to include in closing packet	Attach deed, title report, survey, and HOA documents
Notification and reminder settings frequency	Set auto-reminders and final delivery receipts
Recording reference field content including county and instrument	Enter county, book, and page or instrument ID

Typical eSubmission Flow for Electronic Confirmation

Typical eSubmission flow for a Real Estate Conjunctional Agreement Confirmation from sender to signed record and distribution to stakeholders.

Upload: Add the finalized PDF or DOCX to the signer workflow
Place fields: Drag signature, date, and initial fields
Authenticate signer: Choose email link, SMS code, or KBA
Complete audit: System records IP, timestamp, and audit trail

Technical and Security Requirements for eSubmission

Digital signing platforms should support PDF, DOCX, secure audit trails, and integrations with title and closing systems.

Formats Supported: PDF, DOCX, and Excel
Integrations: Salesforce, Microsoft 365, NetSuite, Box
Security: AES-256 at rest; TLS 1.2/1.3 transit

Key Deadlines and Timing Expectations

Key dates and timing expectations when preparing and submitting the confirmation, including execution, recording, and lender deadlines.

Execution by all named parties:

Prior to closing or funding

Notarization if state law requires:

At signing as required for recording

Delivery to title and lender:

Provide final PDF and certificate of completion

Recording filing with county clerk:

Submit instrument references and fees

Retain fully executed closing file copies:

Store per retention policies and laws

Milestone Timeline: From Draft to Recorded Confirmation

Sequential milestones from draft to recorded confirmation; follow these stages to maintain compliance and closing timelines.

01

Draft and internal review

Prepare draft and circulate to stakeholders for input

02

Party negotiation and edits

Agree on conjunctional terms and cost allocations

03

Execution and notarization

Signatures obtained; notary completes acknowledgement when required

04

Record and distribute

File instrument or reference with county and send copies

Required Information and Standard Field Formats

Full Name: Enter full legal name exactly as ID

Property ID: Parcel number or legal description

Effective Date: Use MM/DD/YYYY format for clarity

Contact Info: Street address, city, state, ZIP

Consideration: Specify amount or exchanged value

Recording Ref: County recorder book and page

Common Preparation Mistakes to Avoid

Incomplete legal descriptions or parcel numbers that do not match county records create delays, additional recording fees, and potential title insurance exceptions.
Mismatched party names between ID, deed, and confirmation can trigger corrective affidavits, lender holds, or recording rejections.
Omitting notarization or required witnesses under state law may render the confirmation unrecordable or legally challenged.
Vague consideration language or undefined cost-sharing formulas leave room for disputes and complicate post-closing enforcement.

Potential Consequences of Incorrect or Incomplete Confirmations

Recording Rejection: Document refused, delay in vesting

Title Exceptions: Uninsured risks or exclusions

Funding Delay: Lender may withhold disbursement

Corrective Costs: Additional recording and legal fees

Tax Reporting: Affects transfer tax and filings

Dispute Litigation: Increased risk of costly lawsuits

Practical Quality-Control Practices for Faster Closing

Practical tips to improve accuracy, reduce recording delays, and ensure enforceability of conjunctional confirmations in real estate transactions.

Verify party names and identity documents

Match names exactly to government ID, title reports, and closing documents. Request and record signer emails and possible secondary IDs. Discrepancies must be resolved before recording to avoid insurer exceptions or lender funding delays.

Use precise property legal descriptions

Copy the full recorder’s legal description from the deed or title report rather than relying on street addresses; include parcel numbers and instrument references to prevent mismatches during indexing and automated title searches.

Document consideration and payment clarity

State exact dollar amounts, payment timing, and whether sums are due at closing or escrowed. Describe credits or offsets and add formula examples for prorations to avoid later disagreement over amounts owed or reimbursement schedules.

Include recording and lender acknowledgements where applicable

If lender or title insurer requires acknowledgement, obtain and include explicit language or signature blocks. Attach certificate of completion and recording references to simplify indexing and to provide proof for future underwriting and claims.

Real-World Examples: How Confirmations Resolve Overlaps

Two brief examples show how a conjunctional confirmation resolves overlapping obligations in common closing scenarios.

Residential Closing

A buyer and seller clarify shared driveway maintenance and snow removal responsibilities during a suburban residential closing.

Allocated cost split and schedule.
The confirmation was recorded with the deed and reduced post-closing disputes; the title insurer included the provision reference and issued coverage without exception after review and the parties used the clause to resolve a later boundary maintenance dispute without litigation, saving time and legal costs.

Commercial Lease

A landlord and tenant address rooftop mechanical equipment access and cost-sharing in a downtown commercial lease assignment.

Defines access window and expense cap.
Attachment referenced in lease was recorded; lender acknowledged the arrangement, preventing lien priority disputes and enabling the tenant to proceed with equipment installation under defined cost limits and contractual remedies for overruns.

How a Conjunctional Confirmation Differs from Related Documents

Comparing a conjunctional confirmation to related document types highlights its role in clarifying obligations and recording references.

Criteria	Conjunctional Confirmation	Standard Deed
Primary purpose	clarify obligations	transfer title
Recording	often recorded	always recorded
Notary required
Typical signers	buyer/seller/lender	grantor/grantee

eSignature Pricing and Feature Snapshot for Conjunctional Confirmations

Pricing and feature comparison for common eSignature plans relevant to electronic execution and management of conjunctional confirmations.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Confirmation

Answers to frequent questions about completing, signing, and recording a Real Estate Conjunctional Agreement Confirmation, and resolving common issues.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, electronic signatures meet legal validity requirements if intent, consent, attribution, and reliable record retention are established; exceptions such as wills or certain court filings may not be e-signed.
When are notarization and witnesses required?
Notarization and witness requirements depend on state law and document type. Deeds commonly require notary acknowledgement and some states require one or two witnesses; check county recording rules or consult counsel for jurisdiction-specific requirements.
Can I e-sign and electronically submit this confirmation?
Generally yes. ESIGN (15 U.S.C. §7001) and UETA allow electronic signatures and e-submission for most real estate documents, but exceptions apply; confirm with the county recorder and lender whether they accept electronically submitted confirmations.
What if party names differ across documents?
Name mismatches can delay recording, trigger lender holds, or require corrective affidavits. Resolve discrepancies before closing by verifying government IDs, updating title reports, or executing clarifying affidavits to prevent insurer exclusions.
How long must I retain executed confirmations?
Retain the executed confirmation for the agreement term plus at least three years to satisfy IRS and title recordkeeping norms; retain for six years when HIPAA applies and follow longer state-specific periods for real estate documents.
Can a lender demand extra acknowledgement or clauses?
Yes. Lenders frequently require specific acknowledgements, subordination or lien-priority language, and signature or attestation lines. Incorporate lender-specified text during drafting and obtain lender sign-off before closing to avoid funding conditions being unmet.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now