Grantor and Grantee
Full legal names and capacities of the parties, including marital status or business entity form, so ownership and successor interests are unambiguous and match title records and IDs.
A properly drafted Real Estate Conveyance Document clarifies ownership, preserves recording priority, and supports title insurance. It reduces closing delays, minimizes boundary and lien disputes, and ensures statutory requirements such as acknowledgment and recording are met for marketable title.
Real Estate Conveyance Documents are completed by multiple parties involved in property transfers, from owners to title professionals, to ensure clear transfer and recording.
Knowing which roles are involved helps assign responsibility for drafting, notarization, payment of transfer taxes, and recording.
Owner-operator of a small brokerage who coordinates remote execution and recording of conveyances. Responsible for ensuring the deed shows correct parties, consideration, notarization, and that the recorded instrument matches closing paperwork to avoid title exceptions.
Title company officer who prepares the conveyance for recording, confirms the legal description and vesting language, checks for outstanding liens, and submits documents to the county recorder to secure priority and clear title for the buyer.
Full legal names and capacities of the parties, including marital status or business entity form, so ownership and successor interests are unambiguous and match title records and IDs.
Precise metes-and-bounds or lot-block-plat description that identifies the parcel exactly; vague street addresses are insufficient for recording or title examiners.
The dollar amount or stated consideration; even nominal consideration should be clear to support the transfer and meet statute requirements where consideration is required.
Clear operative clause that conveys fee simple, easement, or other interest type; language should reflect the parties’ intention and type of deed used.
Grantor signature, date, and required notarial acknowledgement or jurat to satisfy county recorder rules for recordation.
Space for recorder stamps and payment lines for transfer tax or recording fees to document filing and establish public notice.
| Field | Configuration |
|---|---|
| Signer Authentication | Email plus optional SMS code or ID verification |
| Template Library | Save standard deed templates with locked legal description fields |
| Notifications | Automatic alerts for pending signatures and completion |
| Integrations | Connect to title systems or cloud storage for archiving |
Ensure the eSignature platform and file formats you use comply with recorder and notary rules for electronic or hybrid recording.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Schedule prior to closing; some recorders require contemporaneous acknowledgment.
Record as soon as possible after execution to protect priority.
Submit local transfer tax forms when recording, per state or county rules.
Order before closing to identify issues needing corrective conveyances.
Provide recorded copies to grantee, title insurer, and escrow agent promptly.
Prepare the deed and review legal descriptions and title commitments.
Obtain signatures, required witnesses, and official notarial acknowledgment.
Pay recording fees and transfer taxes and submit to recorder.
Collect recorded copy and update title commitments and insurance.
A small brokerage moved to remote closings using standardized deeds
An investment manager standardized conveyances for portfolio sales