Approval Statement
A clear declaration that the board or committee approves the specific real estate transaction and the terms or authority limits for action.
A clear resolution establishes legal authority, reduces closing delays, and satisfies title and lender due diligence requirements while creating a permanent corporate record.
Common stakeholders who prepare, request, or accept corporate real estate resolutions include several internal and external parties.
Each party uses the resolution for authority verification, risk control, or recordkeeping during and after a transaction.
A clear declaration that the board or committee approves the specific real estate transaction and the terms or authority limits for action.
A precise legal description or street address of the property at issue so the resolution unambiguously ties approval to the specific asset.
Full names and titles of officers authorized to execute documents on behalf of the corporation, including any signing limits or escrow instructions.
The date the resolution was adopted and when the authority becomes operative; note if retroactive authority is granted.
A notary block or corporate attestation, if required by the title company, lender, or recording jurisdiction, and space for corporate seal if used.
A line stating where the resolution will be filed in corporate minutes or the secretary’s records and any retention references.
| Field | Configuration |
|---|---|
| Template Name | Use a descriptive template per entity and transaction type |
| Signer Roles | Define roles: Corporate Secretary, Authorized Officer, Notary |
| Authentication Method | Choose email, SMS code, or multi-factor as needed |
| Retention Policy | Set automatic storage to secure repository with access controls |
Use eSignature tools that support audit trails, authentication, and PDF/A exports to preserve evidentiary value.
Choose platform features that match your authentication, storage, and integration needs; retain the certificate of completion with the record.
Follow corporate bylaws for notice; many require advance written notice before action
Adopt the resolution on the recorded meeting date (MM/DD/YYYY)
Notarize on or after the adoption date to match signatures
Provide certified or notarized copy upon request during closing
Recorders expect deeds/mortgages promptly; resolution itself is usually retained, not recorded
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |