Corporate Identity
State of incorporation, exact legal entity name, EIN, and registered agent information. Use the name as shown on formation documents to avoid recording or title rejections.
A well-prepared Real Estate Corporation Document clarifies who may legally bind the entity, prevents recording rejections, and preserves an auditable trail for title searches, lender underwriting, and tax compliance. Proper form and execution also support enforceability under federal e-signature law.
Primary users include corporate officers, in-house counsel, title professionals, escrow officers, and county recording staff tasked with verifying authority and completeness.
Tailor distribution to include corporate records, title agents, lenders, and the designated return address for recorded instruments.
State of incorporation, exact legal entity name, EIN, and registered agent information. Use the name as shown on formation documents to avoid recording or title rejections.
Board or shareholder resolution explicitly authorizing the property transaction; reference meeting date, consent method, and minutes or corporate record entry for verification.
Full names, titles, and signature blocks for officers or agents authorized to sign; specify any limits or delegated authority and include corporate seal if required by bylaws.
Provide the full legal description used for county recording, parcel ID, and address; attach a recorded-record exhibit when available to prevent ambiguous conveyances.
Specify county recorder, instruments to record, grantor/grantee formatting, and where certified copies or recorded originals should be returned.
Include notary acknowledgment and witness lines where state law or local recorder practices require them; note whether Remote Online Notarization (RON) will be used.
| Setting | Recommended Value | Field | Configuration |
|---|---|
| Authentication Method | Email + SMS code or multi-factor authentication. |
| Field Types | Signature, initials, date, notary stamp, conditional fields. |
| Routing Order | Sequential routing with officer sign before notarization. |
| Retention Policy | Keep signed PDF and audit trail for retention period. |
Choose a platform that supports standard file formats, robust audit trails, and notarization or RON integrations for county recording needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Provide W-9 upon payer request to avoid backup withholding
File and furnish by Jan 31 for nonemployee compensation
Recipient copy by Jan 31; IRS paper filing Feb 28, electronic Mar 31
Individual tax return due April 15 (Oct 15 with extension)
Record deeds promptly to protect priority; local recorder processing varies
Tim Martin implemented online execution for corporate conveyances to reduce in-person signing requirements.
Optica used a documented corporate authorization process for property acquisitions to centralize approvals.