Is an electronic signature valid?

Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature shows intent, consent, attribution, and the record can be retained and reproduced.

Do dated listings need notarization?

Not typically. Most listing agreements do not require notarization, but state or transaction‑specific requirements may exist for attached conveyance documents; confirm with state law or title counsel.

Can I use RON to sign a listing?

If your state permits Remote Online Notarization (RON) for the required instrument, you may use it for notarized attachments; check state RON rules and notary commission guidance before relying on RON.

What if the date is wrong after signing?

Incorrect dates can create disputes; correct by executing a dated amendment signed by all parties or execute a replacement agreement with clear effective and expiration dates.

Who must sign to authorize listing?

The owner of record or an authorized signatory (such as trustee or corporate officer). For entities, attach proof of authority; for trusts, attach trustee documentation to validate capacity.

How long should I keep signed listings?

Retain for the listing term plus at least three years; for tax, escrow, or regulatory reasons keep for longer as required by IRS, state law, or industry rules.

Electronic Signature
Templates
Real estate
Real Estate Dated Listing

Real Estate Dated Listing

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE DATED LISTING

Parties

Owner(s) Name:

Owner Contact Information

Listing Broker / Firm:

Property Identification

Property Address Parcel / APN Number Legal Description

Listing Terms

Effective Date: ,

Expiration Date: ,

Type of Listing

Exclusive Right to Sell Exclusive Agency Open Listing

Listing Price Broker Compensation

Commission: or Flat Fee:

Cooperating Broker Compensation

Marketing & MLS Authorization

Owner authorizes Broker to advertise, place a "For Sale" sign, submit information to the multiple listing service (MLS), and market the Property by print and electronic media, subject to the following restrictions and instructions:

Marketing Restrictions / Showing Instructions

Lockbox: Yes No

Seller and Broker Obligations

Seller warrants that Seller is the lawful owner of the Property and has authority to enter this Agreement. Seller shall provide Broker with accurate material information regarding the Property, permit reasonable access for showings and inspections, and disclose known defects and special assessments.

Property Condition Disclosures

Lead-based Paint Disclosure (for dwellings built before 1978): Yes No

Mold or Water Intrusion Known: Yes No

Other Known Material Facts

Terms of Sale and Offers

Earnest Money / Deposit Instructions Financing Contingency Inspection Period

Inspection Period:

Default, Remedies & Indemnification

If Seller defaults under this Agreement, Broker may pursue remedies provided by law and equity, including recovery of agreed commission if Seller prevents sale through breach of duties. Broker shall use commercially reasonable efforts to procure a purchaser. Seller agrees to indemnify and hold Broker harmless for claims arising from Seller's misrepresentations or failure to disclose material facts, except to the extent caused by Broker's willful misconduct.

Confidentiality & Data

Broker may collect and retain Buyer and Seller contact information for transaction administration and marketing in accordance with applicable law. Broker will maintain confidentiality of non-public information provided by Seller, except as necessary to market the Property, comply with legal obligations, or as authorized by Seller in writing.

Miscellaneous Provisions

Governing Law: This Agreement shall be governed by the laws of the state in which the Property is located. Venue for disputes shall be in the county where the Property is located.

Entire Agreement: This Agreement, including any addenda or amendments executed in writing by the parties, constitutes the entire agreement between Owner and Broker concerning the listing of the Property and supersedes all prior agreements and understandings.

Additional Terms / Addenda

Signatures

Owner Printed Name:

By:

Date:

Broker / Firm Printed Name:

By:

Date:

What a Real Estate Dated Listing Is and when it matters

A Real Estate Dated Listing is a dated listing agreement used between a property owner and a listing broker to define the broker's authority, commission terms, listing period, and material disclosures. It records the effective date and expiration date for the listing, the parties' legal names, property address, asking price or pricing strategy, and any exclusive or non‑exclusive engagement terms. The dated listing also specifies permitted marketing activities, showing instructions, and contingency language that affects how offers will be handled during the listing term.

Why a dated listing matters for transaction clarity

A dated listing creates a clear start and end for broker authority, reduces disputes about entitlement to commission, and documents timing for marketing and showings. It clarifies responsibilities, avoids ambiguity about dual representation, and ensures consumers receive required disclosures under state real estate laws.

Who prepares and signs a Real Estate Dated Listing

Typical users range from listing brokers and agents to property owners and property managers who need a timebound authorization to market a property.

Listing brokers and agents — prepares the agreement, sets commission terms, and manages showings.
Property owners or sellers — sign to grant exclusive or non‑exclusive marketing authority for the specified period.
Property managers and legal representatives — sign when owners delegate listing authority or for portfolio listings.

All signers should confirm legal names, effective and expiration dates, commission language, and any state‑specific disclosure requirements before signing.

How to complete and execute a dated listing

Follow these steps in order to ensure the listing is complete, dated correctly, and signed by authorized parties.

01

Prepare form: Populate owner details, property address, and listing price.
02

Set dates: Enter effective and expiration dates in MM/DD/YYYY format.
03

Confirm terms: Specify commission, showings, and any exclusivity terms.
04

Sign and retain: Have all parties sign; store signed copy in secure records.

Typical routing and processing flow for a dated listing

A dated listing usually follows a short, auditable route from preparation to execution and distribution.

Drafting: Broker or attorney prepares listing with accurate property data.
Review: Seller reviews terms, asks questions, requests edits if needed.
Signing: All parties sign, either in person, via RON, or with an eSignature solution.
Distribution: Executed copy provided to seller, broker files, MLS, and escrow as required.

Essential elements every professional dated listing should include

A professional dated listing contains a concise set of clauses that define rights, duties, and timelines.

Effective period

Clear effective and expiration dates establish when broker authority begins and ends, preventing ambiguous extensions.

Exclusive terms

State whether the listing is exclusive, exclusive agency, or non‑exclusive and specify how commission is earned.

Commission details

Specify percentage or flat fee, payment timing, and conditions that trigger payment upon sale or introduction.

Marketing consent

Detail permitted advertising channels, open house policies, photography consent, and lockbox or sign permissions.

Property disclosures

Include state‑required condition disclosures and any known material defects per local real estate law.

Signature blocks

Provide dated signature lines for all parties, printed names, titles, and space for witness or notary if required.

Key data fields and minimal formatting rules

Seller name: Full legal name

Broker name: Licensed brokerage

Property ID: Street address

Dates: MM/DD/YYYY

Compensation: Dollar or percent

Signatures: Typed or handwritten

Common legal risks from incorrect dating or missing terms

Commission disputes: Lost or contested commissions

Invalid authority: Broker lacked legal authority

Missed deadlines: Expired listing during offer

Disclosure violations: State penalties or rescission

Recording conflicts: Title or escrow delays

Authentication failures: Signature challenges

Comparing eSignature vendors for executing dated listings

Vendor pricing and core features vary; signNow is listed first per comparison rules and other vendors follow for feature reference without date stamps.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7‑day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Technical and integration considerations for eSubmission

Choose a platform that supports your required authentication methods, file formats, and integrations with MLS or brokerage systems.

File formats: PDF, DOCX, HTML, Excel
Integrations: Salesforce, Microsoft 365, NetSuite, Procore
Security: AES‑256 at rest; TLS 1.2/1.3 in transit

Practical tips for accurate and enforceable listings

Following these best practices reduces disputes and ensures the listing performs as intended during the marketing period.

Confirm legal names and capacity

Before signing, verify each seller's full legal name, business entity status, and that the signing party has authority to bind the owner. For trusts or entities, attach documentation showing signatory authority to avoid later title or escrow problems.

Use explicit dates

Always include the effective and expiration dates in MM/DD/YYYY format and avoid open‑ended language. Explicit dating prevents claims of implied renewals and helps determine when commission obligations end.

Document marketing permissions

List permitted advertising channels, photography and lockbox permissions, and any exclusions (for example, do not publish interior photos). Clear permissions reduce post‑listing conflicts about privacy or security concerns.

Retain an auditable copy

Store the executed file with a tamper‑evident PDF and full audit trail (timestamps, IP addresses, signer identity). Retain for the recommended period to satisfy IRS, state, and industry recordkeeping rules.

Real scenarios: how brokers and sellers use dated listings

Two brief examples show common real estate uses and how clarity around dates and signatures helped resolve issues.

Martin Properties

Tim Martin, Founder, used dated listings with online execution to manage multiple rental properties quickly.

The team processed documents online for consistent compliance.
As a result, they reduced turnaround and maintained auditable records that satisfied escrow and title reviewers while avoiding repeated in‑person signings.

Optica Ventures

Brian Fitzgibbons, COO, standardized dated listings for portfolio sales to ensure uniform commission terms across brokers.

The set template included explicit start and end dates.
Standardization reduced negotiation time, clarified broker entitlement to commission, and simplified record retention across transactions.

Configuring a digital workflow for dated listings

A simple configuration checklist ensures documents route correctly and capture required evidence of consent and attribution.

Field	Configuration
Effective Date Field	Require MM/DD/YYYY input
Signature Field	Required; attach signer name
Authentication	Email plus SMS code optional
Audit Trail	Enable timestamps and IP capture

Frequently asked questions about dated listings and signing

Answers to common questions about validity, signatures, eSigning, notarization, and correcting dated listing errors.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the signature shows intent, consent, attribution, and the record can be retained and reproduced.
Do dated listings need notarization?
Not typically. Most listing agreements do not require notarization, but state or transaction‑specific requirements may exist for attached conveyance documents; confirm with state law or title counsel.
Can I use RON to sign a listing?
If your state permits Remote Online Notarization (RON) for the required instrument, you may use it for notarized attachments; check state RON rules and notary commission guidance before relying on RON.
What if the date is wrong after signing?
Incorrect dates can create disputes; correct by executing a dated amendment signed by all parties or execute a replacement agreement with clear effective and expiration dates.
Who must sign to authorize listing?
The owner of record or an authorized signatory (such as trustee or corporate officer). For entities, attach proof of authority; for trusts, attach trustee documentation to validate capacity.
How long should I keep signed listings?
Retain for the listing term plus at least three years; for tax, escrow, or regulatory reasons keep for longer as required by IRS, state law, or industry rules.

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