Deed Type
Specifies grantor/grantee, type of deed (warranty, quitclaim) and the scope of title transfer or exceptions relevant to marketability.
A deed recorded with an accompanying note secures lender rights and protects purchasers by creating a public record of ownership and encumbrances.
Real estate attorneys, title companies, lenders, closing agents, and buyers or sellers commonly prepare or execute deeds and promissory notes.
Parties often rely on counsel or title professionals for accuracy; mistakes can delay recording and increase closing costs.
Specifies grantor/grantee, type of deed (warranty, quitclaim) and the scope of title transfer or exceptions relevant to marketability.
Precise metes-and-bounds or recorded lot/block citation required for accurate identification when recording at the county level.
Sets principal, interest rate, payment schedule, default remedies, prepayment terms, and events of acceleration.
Deed of trust or mortgage language creating the lien, specifying trustee or mortgagee and foreclosure or power of sale procedures.
Clear statement of consideration or loan amount, which establishes the value exchanged and supports enforceability.
Signature blocks, dates, notary acknowledgement, and witness lines where state law requires witnesses for recording.
| Field | Configuration |
|---|---|
| Signature Fields | Place signature, date, and initial fields for each party |
| Notary Block | Add a dedicated notary acknowledgement field with state-specific text |
| Routing Order | Set signer order: grantor, grantee, lender, notary |
| Delivery | Send final PDF to title company and county recorder |
Choose a platform that supports PDF/DOCX, audit trails, notary workflows, and the integrations you need for settlement.
Ensure final document version is ready before inviting signers; changes after signing invalidate prior acknowledgements.
Notary confirms IDs using acceptable documents or RON identity proofing when permitted by state law.
Secure the required number of witnesses and confirm they sign in the notary's presence if state law requires it.
Notary completes the official wording and affixes seal per state requirements.
If using RON, retain required audio-video and proofing records per state rules.
Send the original signed documents to title or recorder as required.
County recorder reviews and stamps or rejects based on local formatting and fee compliance.
Obtain recorded copy and filing reference for parties and the lender file.
Date parties sign that triggers obligations and recording sequence
Record as soon as practical; delays can affect lien priority
First payment date per the note, often 30 days after closing
Proof of hazard insurance typically due before funding
Allow time for recording to clear when satisfactions or releases are required
The team standardized templates and digital routing to reduce rework.
Implemented end-to-end online signing for closings.
Export an unalterable signed PDF/A copy with embedded certificate of completion and visible signatures for record and title delivery.
Keep editable DOCX drafts for internal review and amendment history prior to final execution; do not record drafts.
Attach survey, plat, payoff statement, and HUD-1/closing statement as referenced exhibits for title review and underwriting.
Include an audit report showing timestamps, IP addresses, and signer authentication for lender and compliance needs.
| Criteria | Deed + Note | Deed of Trust |
|---|---|---|
| Primary use | conveys title | creates trust lien |
| Secures debt | ||
| Foreclosure remedy | judicial foreclosure | nonjudicial power of sale |
| Typical recording | recorded together | recorded with trustee info |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |