Property ID
Street address, parcel number, and legal description to precisely identify the property and avoid ambiguity in later disputes.
A complete Real Estate Discloser clarifies known defects, reduces litigation risk, and supports good-faith negotiations. Properly prepared disclosures satisfy statutory duties, help buyers make informed choices, and create a documented record that can limit liability for sellers and agents under state disclosure laws.
The Discloser is prepared by sellers and provided to buyers, often via listing brokers or closing agents prior to contract acceptance.
Keep an accurate executed copy with the transaction record; retained disclosures support dispute resolution and title transfer processes.
Street address, parcel number, and legal description to precisely identify the property and avoid ambiguity in later disputes.
List structural, roof, HVAC, plumbing, electrical, and pest issues that the seller knows about, with brief descriptions and dates of occurrence or repair.
Disclose hazards such as lead-based paint (pre-1978), asbestos, radon, contaminated soil, or floodplain status when relevant to the property.
Note any unpermitted work, open permits, or outstanding code violations, and attach related correspondence if available.
Report facts that materially affect value or use — easements, HOA conditions, boundary disputes, or recurring water intrusion.
Seller name, signature, and date confirming accuracy; include contact info and agent acknowledgment where required.
| Field | Configuration |
|---|---|
| Address validation | Enable required street/city/state/ZIP fields |
| Attachment requirement | Make inspection upload optional/required |
| Signer authentication | Choose email, SMS code, or stronger KBA |
| Audit trail | Enable timestamp and IP capture |
Electronic distribution supports faster review and creates an auditable record; pick delivery and authentication levels that match legal and buyer expectations.
Ensure the chosen platform preserves an audit trail (timestamps, IP, signer attribution) and supports the consumer disclosure requirements where applicable.
Deliver disclosures when listing or before buyer signs a purchase contract
Buyers may have inspection contingency periods to confirm disclosures
Attach final executed Discloser to settlement documents
Preserve copies to respond to any timely claims
Some states impose specific pre-contract disclosure deadlines
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Martin Properties digitized disclosure workflows for remote closings, reducing in-person signings.
A small property manager standardized seller statements across multiple listings to reduce errors.