Property Condition
Describe structural elements, roofing, plumbing, electrical, and HVAC condition with dates of last service, observable defects, and any material limitations affecting habitability or resale value.
Well-crafted Real Estate Disclosures protect parties and minimize liability by fulfilling statutory duties, clarifying expectations, and preserving evidence for title and closing. Proper disclosures also facilitate lender underwriting, insurance review, and reduce the likelihood of costly post-closing litigation.
Real Estate Disclosures are completed by several parties during a transaction to share material property facts and legal conditions.
Each participant—seller, listing agent, buyer, title company—uses the disclosure to assess risk and meet statutory or contractual obligations.
Describe structural elements, roofing, plumbing, electrical, and HVAC condition with dates of last service, observable defects, and any material limitations affecting habitability or resale value.
List material defects the seller knows about, including concealed issues discovered during prior inspections, pest infestations, or ongoing leaks that materially affect safety or value.
Disclose known soil, mold, asbestos, lead paint, underground storage tanks, flood zone status, or other environmental conditions that materially affect health, cost, or habitability.
Note outstanding liens, judgments, easements, or encumbrances that could impair clear title or limit intended property use pending resolution before closing.
Provide dates and scope of major repairs, building permits, contractor work, insurance claims, and warranties that affect property value or transfer obligations.
Include signature, date, and buyer acknowledgment of receipt and review; record buyer questions and any agreed seller credits or repairs for closing.
| Field | Configuration |
|---|---|
| Signature Method | Allow guest e-sign or authenticated signer via email or SMS code |
| Attachments | Require permit copies and inspection reports as PDF uploads |
| Signer Order | Sequence seller, listing agent, buyer, then title company |
| Retention Policy | Enable audit trail retention and export to secure storage |
Choose a platform that preserves originals, produces audit trails, and supports common file formats for lender and title review.
Some states require disclosure forms before or at listing submission.
Buyers often must receive disclosures prior to offer acceptance or be allowed rescission rights.
Provide updated disclosures if new material facts arise after inspection.
Include final disclosures with closing documents for title and lender review.
Observe any statutorily prescribed delivery or cure periods under state law.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify | Verify | Verify | Verify |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Tim Martin, Founder, Martin Properties: The team moved disclosures online to streamline closings and reduce paper handling.
Dan Rotelli, CEO, BIS: The company centralized disclosures within its closing workflow to ensure consistent responses.