Property ID
Legal description or address that unambiguously identifies the real property, often including parcel number and reference to recorded plats or metes and bounds.
Accurate, timely signatures reduce closing delays, mitigate title and liability risk, and ensure documents are recordable. Properly executed documents preserve enforceability and protect all parties during transfer, financing, and post-closing obligations.
Agents, brokers, title officers, lenders, attorneys, closing coordinators, and property managers typically prepare or sign these documents.
Each party has distinct responsibilities—knowing roles reduces rework and prevents recording problems at the county level.
Experienced broker who drafts and delivers contracts, collects signatures from sellers and buyers, coordinates disclosures and deadlines, and tracks contingency periods to help the transaction meet closing requirements.
Title professional who reviews recorded documents, confirms notarization and witness requirements, prepares closing statements, and manages county recording to ensure the deed and related instruments are accepted and indexed.
Legal description or address that unambiguously identifies the real property, often including parcel number and reference to recorded plats or metes and bounds.
Full legal names and entity types for buyers, sellers, and any signing agents; use exact names as shown on government ID and corporate records.
Clear statement of the sale price, earnest money amount, payment schedule, and any seller credits or concessions, including escrow instructions.
Inspection, financing, title, and appraisal contingencies with explicit deadlines and cure paths to avoid ambiguity about obligations and termination rights.
Acknowledgment or jurat language when required; note whether remote online notarization (RON) is permitted and which party arranges it.
Designated lines for signatures, printed names, titles (if an entity), dates, and initial fields for each page where initials are required.
| Field | Configuration |
|---|---|
| Signature Placement | Drag-and-drop signature, initial, and date fields for each signer |
| Authentication | Use email link, SMS code, or knowledge-based auth as needed |
| Reminder Cadence | Set automated reminders at configurable intervals for outstanding signers |
| Conditional Fields | Show or hide sections based on selections like financing contingency |
Choose a platform that supports required authentication, file formats, and integrations with your title or CRM systems.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Offer accepted and deposit posted; countdown to inspection and financing deadlines begins.
Inspections, title review, and disclosures resolved within specified contingency window.
Buyer obtains loan approval and satisfies lender conditions before closing date.
Final signing and delivery to county recorder for deed indexing and official transfer.
Often 7–14 days; buyer must waive or request repairs before this expires
Typically 21–30 days; failure can allow seller to terminate
Agreed-upon day for final signing and funding
Recorded immediately after closing where escrow or county procedures allow
Seller and buyer prorate property taxes per purchase contract terms
Tim Martin used online execution for full closings across multiple properties
Brian Fitzgibbons adopted eSigning for investor and tenant agreements