Property Details
Full legal property description, street address, parcel or lot number, and any seller-provided identifiers so title and tax records can be matched precisely.
Centralizing contracts, disclosures, and signature evidence reduces manual handoffs, improves traceability, and helps ensure each party receives identical terms and execution proof required by lenders, title companies, and courts.
Typical participants who create, review, or sign a Real Estate Dotloop Document include licensed agents, buyers and sellers, lenders, and title/settlement agents.
Different parties will have distinct review and approval responsibilities; ensure roles and signing order are clear before routing to avoid delays.
Full legal property description, street address, parcel or lot number, and any seller-provided identifiers so title and tax records can be matched precisely.
Clear legal names and contact details for buyer(s), seller(s), and any entities, using exact government or business registration names to avoid signature mismatches.
Purchase price, allocation of closing costs, financing contingencies, earnest money terms, and payment schedule when applicable to establish monetary obligations.
Inspection, financing, appraisal, and repair contingencies with explicit cure periods and notice requirements to define conditional obligations and termination triggers.
State-required property condition and environmental disclosures plus any seller-provided addenda; include dates delivered and initials where mandated by law.
Signed name, signature timestamp, IP address, and completion certificate to demonstrate intent, attribution, and a tamper-evident record for enforceability.
| Field | Configuration | Type | Required | Conditional |
|---|---|
| Field mapping | Map data fields to templates and enable autofill where consistent. |
| Authentication | Email link by default; add SMS or KBA for higher assurance. |
| Notifications | Enable reminders and completion alerts for signers and closing agents. |
| Audit Trail | Capture timestamps, IP, and action logs for each signer. |
Ensure your platform supports standard formats, strong authentication, and integrations with closing and storage systems before sending the Dotloop document.
Use integrations to auto-populate templates, store signed PDF/A copies for long-term archival, and provide title or lender portals with access to executed packages to reduce manual handoffs.
Set by the seller or offer terms; often 24–72 hours.
Typically 7–14 days after acceptance; buyer must deliver notices.
Occurs after underwriting; often 21–30 days before closing.
Mutually agreed date when title transfers and funds are disbursed.
County recording typically occurs within days to a few weeks.
Agreement signed and initial deposits delivered under contract terms.
Inspections, appraisals, and financing contingencies are resolved or waived.
Funds are exchanged, documents signed, and deed prepared for recording.
Deed recorded with county and final copies distributed to parties.
Brian Fitzgibbons used online packages to streamline execution for clients
Tim Martin processes documents online with full compliance and security
As the listing broker's authorized agent, the listing agent prepares the package, ensures disclosures are attached, and often initiates signature routing; they must confirm identity and broker authorization before finalizing.
Title officers confirm deed language, verify legal descriptions, and instruct on recording conditions; they review the executed package for deficiencies before authorizing recordation and funding disbursement.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (plan dependent) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |