Can I sign a deed electronically?

Electronic signatures are broadly recognized under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, but recording offices and state law determine whether a particular deed may be e-signed or requires physical notarization. Verify county recorder rules and state notary law before relying on e-signatures for deeds.

Is remote online notarization (RON) acceptable?

Many states permit RON with identity-proofing, audio-video recording, and retention requirements; rules vary by state. Confirm the recorder and notary commission in the relevant jurisdiction and retain required RON records per state rules.

What happens if the legal description is wrong?

An inaccurate legal description can result in recorder rejection or create a cloud on title. Corrective deeds or court actions may be necessary; consult title counsel immediately to mitigate title insurance and transfer risks.

Who can sign for an entity grantor?

An authorized officer, manager, or trustee signs in the capacity stated on the deed; include capacity and attach corporate resolutions or trust documents when required by the recorder or title company to evidence authority.

How do I record the deed after signing?

Submit the original signed and notarized deed to the county recorder with required fees and tax forms. Retain copies and obtain the recorded instrument number for the title file and mortgage lender.

Can the document be revoked after recording?

Revocation after recording is limited; rescission or corrective conveyance may be possible by mutual agreement or court order. For conveyances with defects, consult counsel immediately to address title and recording remedies.

Electronic Signature
Templates
Real estate
Real Estate Enajenation Document

Real Estate Enajenation Document

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REAL ESTATE ENAJENATION DOCUMENT

Parties

Seller Name:

Seller Contact Information

Buyer Name:

Buyer Contact Information

Recitals

This Real Estate Enajenation Document (the "Agreement") is entered into by and between Seller and Buyer identified above. Seller is the legal owner of the real property described below and agrees to transfer all right, title and interest in the Property to Buyer upon the terms and conditions set forth herein.

Property Identification

Street Address Parcel / APN Number Legal Description

Purchase Terms

Purchase Price: $ payable as follows: earnest money of $ deposited with upon execution of this Agreement.

Financing Contingency Deadline: . Inspection Period (days): measured from mutual execution.

Closing and Possession

Closing Date: . Place of Closing: . Possession to Buyer: unless otherwise agreed in writing.

At Closing, Seller shall execute and deliver to Buyer a general warranty deed (or other instrument required for transfer), free and clear of all encumbrances except those permitted in this Agreement. Funds shall be disbursed through escrow and title documents recorded as appropriate.

Condition, Inspection and Repairs

Seller represents that Seller is unaware of any material structural defects other than disclosed below. Buyer shall have the right to inspect the Property within the Inspection Period. Buyer may request repairs in writing; Seller shall have a right to cure within days, or Buyer may elect to terminate under the terms below.

Mandatory Disclosures

Lead-Based Paint (if property built before 1978)

Disclosed? Yes No If yes, describe

Mold or Water Intrusion

Yes No If yes, describe

Prior Material Damage or Repair

Yes No If yes, describe

Taxes, Utilities and Prorations

All real property taxes, assessments, rents (if any), and utility charges shall be prorated as of the Closing Date. Seller shall be responsible for taxes and assessments up to the date of Closing except as otherwise provided in writing.

Special Assessments Known to Seller

Title, Closing Deliverables and Costs

Seller shall deliver marketable title by general warranty deed, subject only to permitted exceptions. Closing costs, title insurance, escrow fees and recording fees shall be allocated as follows: Seller pays ; Buyer pays .

Default and Remedies

If Buyer fails to timely perform, Seller may retain the earnest money as liquidated damages or seek specific performance or other remedies at law or equity. If Seller fails to convey marketable title or otherwise breaches, Buyer may elect specific performance, termination with return of earnest money, or pursue damages. Liquidated damages (if elected): $ .

Representations and Warranties

Seller represents and warrants that (i) Seller is the lawful owner of the Property and has full authority to convey; (ii) there are no undisclosed liens, judgments or encumbrances; and (iii) Seller has disclosed all material facts known to Seller materially affecting the value or habitability of the Property. Buyer acknowledges receipt of the disclosures set forth herein and accepts the Property subject to those matters disclosed.

Governing Law and Miscellaneous

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Property is located. Time is of the essence with respect to all dates and deadlines set forth in this Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, understandings and representations, whether written or oral.

Governing Jurisdiction

Additional Terms

Additional Agreement Terms

Certifications

Each party certifies that the party has the full power and authority to enter into this Agreement, that the information provided in this Agreement is true and correct to the best of the party's knowledge, and that the signatory executing this Agreement on behalf of any entity is authorized to bind that entity.

Seller:

By:

Date:

Buyer:

By:

Date:

What the Real Estate Enajenation Document Is and when it applies

A Real Estate Enajenation Document is a legal instrument used to transfer ownership or other property interests in real property from one party to another. It typically includes the parties' names, a precise legal description of the property, the consideration or price, signature and notarization blocks, and recording instructions for the county recorder. In U.S. practice these documents are often called deeds, conveyances, or instruments of transfer; their form and recording requirements vary by state and may affect whether electronic signatures and remote notarization are permitted under ESIGN (15 U.S.C. ch. 96) and state law.

Why a clear enajenation document matters for property transfers

A well-prepared Real Estate Enajenation Document makes title transfer legally effective, reduces post-closing disputes, and speeds recording. Proper fields, accurate legal descriptions, notarization, and timely recording reduce the risk of rejected recordings, defective title, or tax/proration errors.

Typical users and professionals involved in property transfers

Real estate transfers involve multiple parties; understanding who completes and signs the document reduces friction and liability.

Real estate brokers and title agents: Prepare transactional documents, verify legal description, coordinate escrow and recording with county recorder offices.
Escrow officers and settlement agents: Manage closing funds, collect signatures and notarizations, and submit the deed for recording on behalf of parties.
Attorneys and lenders: Draft or review conveyancing language, confirm release of liens, and require lender endorsements or payoff statements as needed.

Coordinating the roles below helps ensure the enajenation document is executed, notarized, recorded, and distributed correctly to all stakeholders.

Essential components of a professional Real Estate Enajenation Document

A complete enajenation document is more than names and a signature; each section protects parties and aids recording and title transfer.

Parties

Full legal names and capacities (e.g., individual, trustee, corporation) so the grantor and grantee are unambiguous for title and recording.

Legal Description

A precise survey- or deed-based description (lot, block, subdivision, or metes-and-bounds) required by recorders to identify the property uniquely.

Consideration

Stated dollar amount or recital of consideration; some jurisdictions require an express amount for transfer tax or documentary stamp calculations.

Habendum / Covenants

Clauses describing estate granted (fee simple, life estate) and any warranties, covenants, or limitations on title transferred.

Signature & Notary

Signature blocks for grantor(s) and acknowledgment/notary section that meets state notarization and remote online notarization (RON) rules.

Recording Instructions

County recorder details, return-to address, and any statutory transfer tax or documentary stamp fields used during submission.

Security, compliance, and technical controls to consider

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Detailed timestamp and IP audit of signing events

Certifications: SOC 2 Type II and ISO 27001 available

HIPAA Support: HIPAA compliant with BAA where required

ESIGN / UETA: Meets ESIGN and UETA evidentiary standards

21 CFR Part 11: Supports regulated-use controls when needed

Step-by-step: preparing and completing the enajenation document

Follow these sequential steps to prepare, execute, notarize, and record a Real Estate Enajenation Document with minimal rework and recording delays.

01

Prepare document: Draft parties, legal description, consideration, and recording return address.
02

Execute and notarize: All grantors sign in presence of a notary or via authorized RON procedure.
03

Deliver to recorder: Submit original signed document to county recorder with required fees and transfer tax forms.
04

Confirm recording: Obtain recorded instrument number, return copies to parties, and update title file.

Configuring an online workflow for enajenation documents

Set up fields, authentication, and recorder-ready outputs to streamline remote execution and electronic submission.

Field	Configuration
Signer Authentication	Email link plus SMS code; KBA where required
Notary Mode	Support for in-person or RON with audio-video recording
Conditional Fields	Show spouse or trustee fields only when applicable
Export Format	Produce PDF/A or recorder-preferred PDF for submission

Where to send the executed enajenation document

After execution and notarization, route the original to the correct recording authority and distribute copies to interested parties.

County Recorder: Primary destination for official recording and indexing of the deed.
Title Company: Receives recorded copy for title file and insurance issuance.
Lender / Servicer: Receives endorsed documentation if mortgage is involved.
Grantor / Grantee: Return recorded copies and final closing statement to parties.

Technical and integration requirements for digital processing

Ensure your workflow supports recorder formats, secure signer authentication, and attachments required by county recorders.

File Formats: PDF, PDF/A, DOCX supported for upload and export
Integrations: Connectors available for Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS codes, and advanced signer verification

Use secure integrations to pass executed instruments to title and escrow systems and retain auditable logs for compliance and future title searches.

Typical timelines and processing expectations

Timing matters: plan execution, notarization, and recording early to avoid delays in title transfer, tax proration, and lien clearance.

Execution to Recording:

Record promptly; county processing often takes 1–10 business days depending on workload.

Tax Prorations:

Prorations finalized at closing; local tax periods determine seller/buyer allocation.

Title Commitment:

Title searches and commitments typically complete within 3–7 business days.

Notary Recordkeeping:

RON audio-video and journals may be retained 5–10 years per state RON rules.

Dispute Window:

Address defects immediately; unresolved title claims increase risk and insurance costs.

Common preparation and execution mistakes to avoid

Using an imprecise legal description leads to recording rejection and costly re-drafting or corrective deeds.
Mismatched party names between title, deed, and ID cause title issues and may delay recording or insurance issuance.
Skipping notarization or using an improper notarial procedure (e.g., uncertified RON where not permitted) invalidates recording in many jurisdictions.
Failing to include return-to address or transfer-tax forms results in processing delays and additional county follow-up.

Consequences and risks of errors in the enajenation document

Invalid Conveyance: Title may not transfer

Recording Rejection: Instrument returned or refused

Title Disputes: Increased litigation exposure

Tax Liability: Transfer taxes or penalties

Mortgage Issues: Lien not released properly

Fraud Exposure: Civil and criminal risk

Real examples: how digital workflows handled property transfers

Customers in real estate and property management use online signing and secure workflows to manage enajenation documents and closings.

Martin Properties

Tim Martin built an online closing flow for property transfers to avoid in-person signatures.

He processed documents with remote notarization options.
The result improved turnaround and allowed him to complete closings with secure, recorded deeds while maintaining compliance with recording requirements.

Optica Ventures LLC

Brian Fitzgibbons used digital signing to streamline investor conveyances across multiple properties.

The interface simplified execution for remote investors.
This reduced mailing and courier delays and helped secure timely recordings and updated title records without repeated document re-submissions.

Comparison: signNow and other eSignature vendors for enajenation workflows

Basic pricing and capability comparison for common eSignature vendors. signNow is listed first; vendor features and pricing depend on plan and contract terms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes, available	Varied availability	Varied availability	Varied availability	Varied availability
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies by plan	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about executing a Real Estate Enajenation Document

Answers to common execution, notarization, recording, and eSignature questions for property transfers.

Need help? Contact support

Can I sign a deed electronically?
Electronic signatures are broadly recognized under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, but recording offices and state law determine whether a particular deed may be e-signed or requires physical notarization. Verify county recorder rules and state notary law before relying on e-signatures for deeds.
Is remote online notarization (RON) acceptable?
Many states permit RON with identity-proofing, audio-video recording, and retention requirements; rules vary by state. Confirm the recorder and notary commission in the relevant jurisdiction and retain required RON records per state rules.
What happens if the legal description is wrong?
An inaccurate legal description can result in recorder rejection or create a cloud on title. Corrective deeds or court actions may be necessary; consult title counsel immediately to mitigate title insurance and transfer risks.
Who can sign for an entity grantor?
An authorized officer, manager, or trustee signs in the capacity stated on the deed; include capacity and attach corporate resolutions or trust documents when required by the recorder or title company to evidence authority.
How do I record the deed after signing?
Submit the original signed and notarized deed to the county recorder with required fees and tax forms. Retain copies and obtain the recorded instrument number for the title file and mortgage lender.
Can the document be revoked after recording?
Revocation after recording is limited; rescission or corrective conveyance may be possible by mutual agreement or court order. For conveyances with defects, consult counsel immediately to address title and recording remedies.

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