Can this agreement be signed electronically?

Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. §7001) and by UETA in most states, provided the parties demonstrate intent, consent, attribution, and retention of the record.

When is notarization required?

Notarization depends on the document type and state law; deeds and certain acknowledgements generally require a notary. Check local recorder rules and state statutes before execution.

Is witness testimony ever needed?

Some states or specific instruments require witnesses. For example, Florida commonly requires two witnesses for certain real estate documents; confirm with state guidance or counsel.

How do I verify signer authority?

Obtain corporate resolution, power of attorney, or formation documents showing the signer may bind the entity; include that proof as an attachment to reduce disputes.

Are digital signatures stronger than e-signatures?

Digital signatures are a cryptographic subset of electronic signatures (PKI-based) and provide stronger non-repudiation; however, ESIGN/UETA accept many electronic signature forms when intent and attribution are documented.

What if a county rejects the document for recording?

If rejected, correct the identified deficiency (property description, notarization, missing attachments) and resubmit promptly; maintain audit trail and dated corrections to preserve priority.

Electronic Signature
Templates
Real estate
Real Estate Enrollment Agreement

Real Estate Enrollment Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE ENROLLMENT AGREEMENT

This Real Estate Enrollment Agreement (the Agreement) is entered into between the parties identified below for the purpose of enrolling the property described herein into the real estate marketing, listing and/or management program offered by Broker/Manager. The parties agree as follows:

Parties

Owner / Principal Owner Contact Address

Broker / Manager Broker Contact Address

Property Identification

Property Address Parcel / APN Number Legal Description

Enrollment and Scope

Enrollment Date:

Program Selected:

Enrollment Term Start: Term End:

Scope of Services (check applicable and describe particulars in Additional Provisions)

Listing and MLS placement
Marketing and showings
Property management (leasing, tenant relations)
Consulting and transaction coordination

Additional Provisions / Special Instructions

Financial Terms

Enrollment Fee (if any) Commission / Management Compensation

Monthly Management Fee: Payment Due Day Each Month:

Security Deposit / Holding Funds (if applicable) Late Fee for Delinquent Payments

Property Condition and Disclosures

Lead-Based Paint Disclosure: Yes No

Known Mold or Water Intrusion: Yes No

Prior Material Damage or Major Repair History: Yes No

If Yes to any disclosure, describe remedial measures or history

Obligations and Authority

Owner hereby grants Broker/Manager the limited authority to market, show, lease, and/or manage the Property as selected above, to list the Property in applicable listing services, to execute leases on behalf of Owner where expressly authorized, and to collect rents and other receipts on Owner's behalf subject to the terms of this Agreement.

Owner Representations and Warranties Broker / Manager Duties and Standards

Insurance, Indemnity and Risk Allocation

Owner shall maintain property and liability insurance sufficient to cover losses to the Property and claims by third parties. Broker/Manager shall maintain customary professional liability and general liability insurance for its activities. Owner agrees to indemnify and hold Broker/Manager harmless from claims arising from Owner's failure to disclose material defects or to maintain required insurance, except for claims arising from Broker/Manager's gross negligence or willful misconduct.

Insurance Details (carrier, policy number, limits)

Termination; Default; Remedies

Either party may terminate this Agreement upon written notice to the other party in the event of a material breach that remains uncured for days following receipt of written notice describing the breach. Termination shall not relieve Owner of obligation to pay commissions or fees earned prior to termination nor shall it relieve Broker/Manager of obligations owed to Owner for funds held or contracts executed prior to termination.

Liquidated Damages / Early Termination Fee (if any)

Compliance; Governing Law; Entire Agreement

Each party shall comply with all applicable laws, ordinances and regulations in the performance of this Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior agreements, representations and understandings, whether written or oral.

Miscellaneous Provisions

Notices required by this Agreement shall be in writing and shall be delivered to the addresses provided above by personal delivery, overnight courier, or certified mail. In the event any provision of this Agreement is held unenforceable, the remaining provisions shall remain in full force and effect. The parties acknowledge they have read and understand the terms of this Agreement and that they have the authority to execute this Agreement.

Acknowledgments and Certifications

Owner certifies under penalty of perjury that Owner is the lawful owner or authorized signatory for the Property and has the requisite authority to enroll the Property in the Program selected. Broker/Manager certifies that it is duly authorized to provide the services described herein and will perform such services in accordance with applicable professional standards.

Owner Authorization Contact for Emergencies

Owner Printed Name:

By:

Date:

Broker / Manager Printed Name:

By:

Date:

What the Real Estate Enrollment Agreement Is

A Real Estate Enrollment Agreement is a written contract that registers a property, owner, or tenant for services or programs related to real estate management, marketing, or association membership. It typically identifies the parties, describes the property or unit, sets the scope of services or enrollment terms, states fees or commissions, specifies term and renewal rules, and provides signature blocks for all authorized signers. While formats vary by purpose, the document creates enforceable obligations once executed and delivered, subject to applicable state and federal electronic signature laws.

Why a Clear Enrollment Agreement Matters

A well-drafted Real Estate Enrollment Agreement prevents misunderstandings about services, fees, and authority, and clarifies who may sign on behalf of each party. It also establishes timing for performance, renewal, and termination, and creates an auditable record for compliance and dispute resolution.

Who Typically Completes This Agreement

Each signer should confirm they have authority to bind the party they represent; incorrect signatory authority can render the agreement voidable.

Property managers and leasing agents who enroll units in management or listing programs.
Owners and corporate representatives who authorize enrollment for a single property or a portfolio.
HOA boards and association managers enrolling properties for community services.

Core Components to Include

A professional Real Estate Enrollment Agreement combines clear identification, scope, financial terms, duration, signature authority, and dispute provisions into a single cohesive document.

Parties

Full legal names and entity types for each enrolling party, including DBA names and the signing representative's title, to avoid identity or enforcement disputes later.

Property Details

Complete street address, unit or parcel number, and legal description if required; this connects the enrollment to a specific asset and supports recording or service delivery.

Scope of Services

A precise list of included services (marketing, management, maintenance, access rights), deliverables, and any excluded items so parties share expectations about obligations.

Fees & Payments

Clear fee schedule, payment timing, accepted payment methods, late fee rules, and whether commissions or recurring charges apply to ensure accurate accounting and tax reporting.

Term & Termination

Start and end dates or renewal mechanics, notice periods for termination, and any early-exit penalties to manage lifecycle and legal notice requirements.

Signature & Authority

Designated signature blocks for each party with printed name, title, date, and witness/notary sections where state law or the parties require authentication.

Step-by-Step: Completing the Agreement

Follow these sequential steps to prepare, validate, and finalize the enrollment efficiently.

01

Collect Documents: Gather IDs, deed or lease, and authority proof.
02

Populate Fields: Complete party, property, dates, and fees accurately.
03

Verify Authority: Confirm signer authority from corporate records or power of attorney.
04

Execute and Store: Sign, notarize if required, and retain the executed copy.

How Enrollment and Delivery Typically Work

Enrollment follows a predictable flow from draft to execution; use this overview to coordinate internal teams and external signers.

Draft: Prepare the agreement with required fields and attachments.
Review: Parties review, request changes, and confirm fees.
Authenticate: Verify identity and signatory authority as required.
Execute: Sign, notarize if applicable, and distribute final copies.

Configuring a Digital Enrollment Workflow

Set these workflow elements when using an eSignature or document management platform to streamline enrollment completion.

Field	Configuration
Signer Order	Sequential or parallel signing to match approval needs.
Authentication	Email link, SMS code, or KBA where higher assurance is required.
Required Fields	Mark party names, addresses, dates, and signature blocks as mandatory.
Attachments	Include deed, lease, ID, and authority documents as required uploads.

Technical and Integration Considerations

Ensure the platform you select provides audit trails, optional advanced signer authentication, and APIs for system-to-system routing and archival.

File Formats: PDF, DOCX, and scanned images.
Integrations: CRM and document storage connectors.
Security: TLS and AES encryption.

Risks and Consequences of Errors

Voidable Contract: Missing authorization may make the agreement voidable.

Recording Rejection: Incorrect property description can be rejected by county recorder.

Financial Exposure: Undisclosed fees or misstatements can trigger claims.

Notary Noncompliance: Improper notarization may invalidate critical acknowledgements.

Data Privacy: Improper handling of PII may breach HIPAA or state privacy laws.

Enforceability Delay: Signature errors can delay enforcement or dispute resolution.

Common Preparation Mistakes to Avoid

Using informal or abbreviated party names that do not match formation documents, which can prevent enforcement against an entity.
Leaving the effective date blank or using inconsistent dates that create ambiguity about when obligations start.
Failing to attach required exhibits such as deeds, leases, or proof of authority; missing attachments often lead to rejection or delay.
Overlooking state-specific notarization or witness requirements, especially for instruments that must be recorded with county offices.

Key Deadlines and Timing Considerations

Track these deadlines to avoid missed notices, late fees, or recording problems when enrolling real estate for services or programs.

Effective Date Selection:

Designate MM/DD/YYYY to fix when obligations begin and to coordinate service start.

Renewal Notice:

Specify how many days advance notice is required for nonrenewal to avoid automatic renewal.

Payment Due Dates:

Set clear payment windows and grace periods for recurring fees or commissions.

Recording Deadline:

Record instruments within county timeframe if enrollment triggers a recorded interest.

Notary Window:

Complete notarization within any time-limited signatory authorization periods.

eSignature Vendor Comparison for Enrollment Workflows

Compare common plan and feature dimensions for executing and managing Real Estate Enrollment Agreements; signNow appears first in the table per platform comparisons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions

Answers to common execution, notarization, and signature validity questions for Real Estate Enrollment Agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. §7001) and by UETA in most states, provided the parties demonstrate intent, consent, attribution, and retention of the record.
When is notarization required?
Notarization depends on the document type and state law; deeds and certain acknowledgements generally require a notary. Check local recorder rules and state statutes before execution.
Is witness testimony ever needed?
Some states or specific instruments require witnesses. For example, Florida commonly requires two witnesses for certain real estate documents; confirm with state guidance or counsel.
How do I verify signer authority?
Obtain corporate resolution, power of attorney, or formation documents showing the signer may bind the entity; include that proof as an attachment to reduce disputes.
Are digital signatures stronger than e-signatures?
Digital signatures are a cryptographic subset of electronic signatures (PKI-based) and provide stronger non-repudiation; however, ESIGN/UETA accept many electronic signature forms when intent and attribution are documented.
What if a county rejects the document for recording?
If rejected, correct the identified deficiency (property description, notarization, missing attachments) and resubmit promptly; maintain audit trail and dated corrections to preserve priority.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now