Party Identifiers
Full legal names, status (executor, trustee), contact info, and mailing addresses for all parties involved.
A clear, complete transaction form reduces recording delays, clarifies who has authority to sell estate property, and preserves chain-of-title for buyers and title insurers.
Roles vary by case complexity; attorneys or title officers typically verify legal descriptions, authority, and recording requirements before submission.
Full legal names, status (executor, trustee), contact info, and mailing addresses for all parties involved.
Complete legal description and parcel ID as recorded; street address alone is insufficient for recording.
Purchase price or stated consideration; specify if nominal for a transfer by gift or in-kind distribution.
How title should vest post-transfer, vesting language, and any encumbrance or lien release instructions.
Closing date, proration responsibilities, escrow handling, and who pays recording or transfer fees.
Signature blocks for signing parties, notary or acknowledgement language, and witness lines where required.
| Upload format | PDF or DOCX accepted |
|---|---|
| Automatic fields | Enable Magic field detection for names and dates |
| Signer roles | Assign Buyer; Seller/Fiduciary; Title Agent |
| Authentication | Use email and optional SMS code or KBA |
| Post-sign routing | Auto-send executed PDF to title and county recorder |
Confirm the platform provides a robust audit trail, optional advanced signer authentication, and the ability to download signed PDFs for recording.
Per purchase agreement; often within 3 business days
Buyer inspection/loan contingencies typically removed by specified date
Date when funds are exchanged and deed is delivered
Submit to county recorder the same day or within 1–5 business days
File and pay any transfer tax as required by county/state
Purchase agreement executed and deposit collected.
Title company examines title and identifies encumbrances.
Parties sign deed, closing statement, and supporting affidavits.
County recorder records deed and issues official receipt.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Trial / Envelope Cap | 7-day free trial | Varied; 100 envelopes/user/yr cap | Varied | Varied | Varied |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Tim Martin, Founder, used online execution to process documents without in-person meetings.
Brian Fitzgibbons, COO, praised a simple interface for internal and customer use.