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Real Estate Exhibit

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REAL ESTATE EXHIBIT

Exhibit Number:   Attached to Agreement Date:

Primary Agreement Parties — Seller/Lessor:    Buyer/Lessee:

1. Property Identification

2. Fixtures, Personal Property and Exclusions

List of fixtures and personal property to be conveyed with the Property. Check inclusion status for each listed item and describe condition or make/model where applicable.

3. Title Matters, Easements and Encumbrances

Is the Property subject to recorded easements, covenants, or restrictions?      

4. Tenancy, Leases and Occupancy

Is the Property presently subject to leases or tenancies?      

5. Environmental and Disclosure Matters

Year Built:   Lead-Based Paint Applicable:

Mold or water intrusion history:   

6. Surveys, Reports and Inspections

Survey or boundary report available:

7. Utilities and Service Responsibilities

8. Special Covenants, Conditions and Fixtures Affecting Use

9. Default, Remedies and Representations

Each party represents that the information provided in this Exhibit is true and complete to the best of its knowledge. Seller expressly warrants that, except as disclosed herein, there are no known material defects, undisclosed encumbrances, or undisclosed environmental conditions materially affecting the Property.

In the event of a material breach of the representations or disclosures contained in this Exhibit, the non-breaching party shall have the right to pursue all remedies available at law or in equity, including rescission, specific performance, and damages. Damages shall not be limited to liquidated sums unless expressly provided in the primary agreement.

10. Governing Law; Entire Agreement

This Exhibit shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Exhibit is incorporated into and made a part of the primary agreement identified above. All terms of the primary agreement not modified by this Exhibit remain in full force and effect. This Exhibit, together with the primary agreement and any other written attachments expressly incorporated herein, constitutes the entire agreement of the parties with respect to the subjects addressed in this Exhibit.

11. Acknowledgement and Certification

The undersigned certify under penalty of perjury that the information set forth in this Exhibit is true and correct and that they are authorized to execute this Exhibit on behalf of the party identified.

Seller:

By:

Date:

Buyer:

By:

Date:

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What the Real Estate Exhibit Is and how it fits in a transaction

A Real Estate Exhibit is a document attached to a purchase, lease, or escrow package that provides detailed information referenced by the primary agreement. Typical exhibits include legal descriptions, fixture and appliance lists, property condition disclosures, or schedules of excluded items. Exhibits become part of the contract and control where they are expressly incorporated by reference; they clarify obligations, reduce ambiguity at closing, and provide a single reference for recorders, title companies, and lenders.

Why a clear, accurate Exhibit matters to all parties

A well-prepared Real Estate Exhibit reduces disputes, speeds title and escrow review, and helps ensure recording and funding proceed without delay. Accurate exhibits protect buyer, seller, lender, and title insurer interests while providing a persistent record of what the contract references.

Why a clear, accurate Exhibit matters to all parties

Typical users and stakeholders for a Real Estate Exhibit

The people who prepare, review, or sign exhibits are usually transaction participants who need precise property details before closing.

  • Listing agents and brokers who attach exhibits to offers and disclosures for buyers or tenants.
  • Title and escrow officers who verify legal descriptions, attachments, and recording requirements before closing.
  • Lenders and servicers who require exhibits showing collateral details, legal descriptions, or lien waivers.

Correct role alignment ensures each party receives the version they must rely on and sign during escrow or closing.

What a professional Real Estate Exhibit should include

A complete exhibit is structured, labelled, and signed. Each element below supports enforceability and practical use by title, escrow, and recording offices.

Header

Document title, exhibit number, and reference to the primary contract; includes parties and contract date to avoid ambiguity.

Legal Description

Precise lot, block, subdivision, or metes-and-bounds description that matches the deed and title work submitted to the recorder.

Fixtures and Exclusions

Itemized list showing which fixtures, appliances, and personal property are included or excluded from the sale or lease.

Attachments

Supporting materials such as maps, surveys, floor plans, or vendor receipts that are expressly incorporated by reference in the exhibit.

Signature Block

Signature lines for all required parties, printed names, titles, and dates; notarization or witness fields if required by jurisdiction.

Acknowledgement

Notary acknowledgement or witness statements where local law or lender requirements mandate notarization or verification.

Essential information to include on every Real Estate Exhibit

Property address: Street, city, state, ZIP
Legal description: Lot / block / metes-and-bounds
Exhibit reference: Exhibit number or letter
Effective date: MM/DD/YYYY format
Parties: Full legal names
Signatures: Printed name and date

Step-by-step: completing a Real Estate Exhibit

Follow these steps to prepare an exhibit that integrates cleanly with the main agreement and meets recording, title, and lender needs.

  • 01
    Prepare Exhibit: Attach the exhibit to the primary contract and reference its exhibit number.
  • 02
    Complete Required Fields: Enter property, parties, and effective date exactly as in the main agreement.
  • 03
    Add Supporting Documents: Attach surveys, plats, or vendor lists and label each attachment clearly.
  • 04
    Sign and Distribute: Collect signatures, notarize if required, and send copies to title and lender.

Common online configuration settings for e-submitting an Exhibit

Set these fields when preparing the exhibit for electronic routing and signature to ensure binders and record copies are accurate.

Field Configuration
Signature Field Required; set signer role and order
Date Field Auto-fill on final signature
Attachments Allow PDF, DOCX, JPG; lock after upload
Authentication Email verification or SMS code

Where to send the completed Exhibit in a typical transaction

After execution, route the exhibit to parties who rely on it for title, funding, or recording. Distribution order affects downstream tasks.

  • Contract Counterparty: Deliver the signed exhibit to buyer and seller for their records.
  • Title Company: Send to title for alignment with commitment and exceptions review.
  • County Recorder: Record only if the exhibit is part of a recorded instrument or deed.
  • Lender: Provide to lender for loan package and collateral documentation.

Digital signing and submission: technical considerations

Choose a platform and settings that support the file formats, authentication, and audit trail required by title and lender review.

  • File formats: PDF and DOCX are broadly accepted
  • Integrations: Connectors like Salesforce, NetSuite, and Google Workspace aid distribution
  • Authentication: Email verification or SMS codes meet most transaction needs

Timing to keep the Exhibit effective across the transaction

Key timing points reduce closing friction. Observe contingency and recording windows referenced in the primary agreement.

Delivery with contract:

Provide the exhibit at offer or upon contract execution.

Inspection and objection period:

Submit any exhibit-related objections before inspection contingencies expire.

Pre-closing revisions:

Finalize exhibits prior to final closing statement preparation.

Recording after closing:

Record deeds or recorded exhibits per local county practice post-closing.

Post-closing retention:

Distribute executed copy to title, lender, and parties immediately after closing.

Common mistakes when preparing a Real Estate Exhibit

  • Copying an abbreviated legal description that does not match title records, causing title exceptions and delays.
  • Omitting signature dates or leaving fields unsigned, which invalidates the exhibit or triggers re-execution requests.
  • Attaching mislabeled supporting documents that create confusion about which attachments are incorporated by reference.
  • Using inconsistent party names across the contract and exhibit, leading to lender or recorder rejection.

Risks and consequences of errors in the Exhibit

Recording refusal: Rejected by county
Title exceptions: Insurance denial or revision
Closing delays: Funding postponed
Contract disputes: Claims for breach
Regulatory fines: State disclosure penalties
Invalid signatures: Possible re-execution required

Real-world examples of exhibit use in transactions

These short examples show how executed exhibits resolved practical transaction needs.

Martin Properties

Tim Martin streamlined closings by attaching a fixtures exhibit to every lease

  • Exhibit clarified included appliances and avoided post-closing disputes
  • The executed exhibit reduced follow-up amendments and improved title review efficiency by eliminating ambiguous verbal agreements.

Optica Ventures

Brian Fitzgibbons used exhibits to bundle property specs for investor review

  • The exhibit consolidated survey, floor plan, and vendor receipts
  • That single reference simplified due diligence and reduced document exchange during escrow.

eSignature vendor pricing and capability snapshot for signing Exhibits

Comparison of starting price and core capabilities relevant to signing and distributing Real Estate Exhibits; signNow is listed first per vendor comparison guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Real Estate Exhibits

Answers to common execution, notarization, and distribution questions to help avoid delays or rework.


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