Parcel ID
County parcel or assessor ID and full legal property description to ensure accurate matching with public records and tax roll data for comparables and title checks.
A consistent Real Estate Farms Document reduces data errors, makes outreach measurable, and provides a single source for updates used in CMA preparation and listing outreach. It helps teams coordinate follow-up, measure campaign ROI, and comply with recordkeeping expectations for client interactions.
The document scales from individual agents to brokerages and integrates with CRM records for ongoing farm management.
County parcel or assessor ID and full legal property description to ensure accurate matching with public records and tax roll data for comparables and title checks.
Current owner name, mailing address, phone numbers, and best contact channel; include source and date collected to track stale leads and avoidance of duplicate outreach.
Brief field notes: beds/baths, estimated condition, recent upgrades, occupancy status, and observable maintenance issues for triage and prioritization.
Past listing dates, sale prices, days on market, and agent notes that inform pricing strategy and highlight potential opportunities for relisting or FSBO outreach.
Record of mailings, door knocks, calls, and digital outreach with dates and outcomes to demonstrate diligence and measure campaign response rates.
Consent indicators, do-not-contact preferences, source opt-ins, and any broker-level restrictions required to comply with TCPA, state marketing rules, or internal policy.
| Field | Configuration |
|---|---|
| Owner Name Field | Required, single-line text |
| Parcel ID Field | Required, exact-match validation |
| Consent Checkbox | Date-stamped boolean with source note |
| Last Outreach Date | Date field, MM/DD/YYYY |
Ensure chosen tools provide role-based access and export options so records are portable and auditable across systems.
Map boundaries and assign responsibility for the farm.
Aggregate assessor, MLS, and past marketing records.
Send first wave of outreach and log responses.
Update records, remove stale leads, and refine messaging.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |