Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.

Is notarization required for validity?

Not usually for simple addenda, but notarization may be required if the agreement is recorded or part of a deed; verify local practice and lender requirements.

When is RON acceptable?

Remote online notarization is allowed where state law permits; confirm the state's RON rules and notary identity-proofing requirements before relying on RON.

What if a party disputes condition later?

A dated inspection attached to the agreement and clear acceptance language reduces disputes and supports claims; consider including a holdback or escrow remedy for unresolved repairs.

Who should sign for a corporate owner?

An authorized officer or agent must sign; include printed name and title, and confirm corporate authority in a separate corporate resolution if needed.

Does eSigning affect insurance claims?

Signed, dated records support claim processing, but insurers may require proof of maintenance or compliance with specified safety practices in the policy.

Electronic Signature
Templates
Real estate
Real Estate Fireplace Agreement

Real Estate Fireplace Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE FIREPLACE AGREEMENT

This Real Estate Fireplace Agreement (the "Agreement") is entered into on by and between:

Parties

Seller / Landlord: Seller / Landlord Address: Buyer / Tenant: Buyer / Tenant Address:

Property Identification

Property Address:

Parcel / APN Number: Legal Description:

Fireplace Identification and Components

Total number of fireplaces on property:

For each fireplace, list location and description below. Attach additional sheets if necessary.

Fireplace 1 — Location & Description:

Type (check all that apply): Wood-burning Gas logs Gas insert Pellet Electric

Accessories present (check all that apply): Mantel Screen/doors Blower Thermostat/remote

Serial number / model (if applicable):

Inspection and Certification

Inspection performed by: License or cert. no.:

Date of inspection:

Inspector findings (summary):

Inspection report attached: Yes No

Repairs, Credits and Escrow

Seller agrees to complete the following repairs prior to closing (describe or mark none):

Agreed repairs (if any):

If repairs are not completed prior to closing, parties agree to the following holdback or credit:

Escrow holdback / credit amount (USD):

Repairs to be completed by: Completion target date:

Seller shall obtain all required permits and inspections for repairs: Yes No

Operation, Exclusions and Transfer of Risk

Seller represents that, to Seller's knowledge as of the inspection date, the fireplace(s) identified above are described accurately in this Agreement. Seller further represents whether the fireplace(s) were tested as follows:

Carbon monoxide detector present within 10 feet of fireplace(s): Yes No

Smoke detector present: Yes No

Prior fire, smoke, water intrusion, or structural damage related to the fireplace or chimney: Yes No

Risk of loss and responsibility for maintenance and repair of the fireplace(s) shall transfer to Buyer at closing except for repairs explicitly required of Seller in this Agreement.

Warranties, Indemnity and Remedies

Seller warrants that Seller has disclosed all known defects affecting the fireplace(s) and chimney and that the items identified in the Inspection and Certification section are accurate to the Seller's knowledge. Except as expressly set forth in this Agreement, Seller makes no other warranties, express or implied, including any warranty of habitability or fitness for a particular purpose.

Buyer acknowledges that Buyer has the opportunity to review the inspection report and that, except for Seller's obligations set forth herein, Buyer accepts the fireplace(s) "as is" as of closing. Buyer shall indemnify and hold Seller harmless from any claims arising after closing relating to Buyer use, maintenance, or modification of the fireplace(s), except to the extent caused by Seller's fraud or willful misrepresentation.

In the event of material breach of this Agreement, the non-breaching party may seek specific performance, damages, or other remedies available at law or in equity. The parties agree to attempt to resolve disputes in good faith prior to commencing litigation.

General Provisions

Governing law: The validity, interpretation and enforcement of this Agreement shall be governed by the laws of the state where the Property is located.

Governing state:

Entire agreement: This Agreement, together with any attached inspection reports and repair addenda, constitutes the entire agreement between the parties with respect to the fireplace(s) and supersedes all prior written or oral agreements. Any modification must be in writing and signed by both parties.

Severability: If any provision of this Agreement is held invalid, the remaining provisions shall remain in full force and effect.

Acknowledgments

Each party acknowledges that they have read this Agreement, understand its terms, and enter into it voluntarily. Each party represents that the person signing on their behalf has the authority to bind that party.

Seller / Landlord:

By:

Date:

Buyer / Tenant:

By:

Date:

What a Real Estate Fireplace Agreement Covers

A Real Estate Fireplace Agreement is a written addendum or standalone contract that records the condition, maintenance responsibilities, safety requirements, and liability allocation for a fireplace and related systems on a residential property. It clarifies who is responsible for inspection, cleaning, repairs, fuel and vents, whether the fireplace may be used, and any seller or landlord disclosures about known defects. The agreement is typically used in lease, sale, or property-management contexts to reduce disputes, document acceptance of condition, and establish remediation timelines.

Why this agreement matters for buyers, sellers, landlords, and tenants

Documenting fireplace condition and responsibilities reduces ambiguity about safety, repair costs, insurance coverage, and permitted use. The agreement supports risk allocation, encourages timely maintenance, and supplies a signed record that can be referenced in disputes or insurance claims.

Which parties commonly complete a fireplace agreement

Real estate agents, landlords, property managers, buyers, and sellers use this agreement when a fireplace is present and its condition or use needs explicit terms.

Property owners and sellers — document disclosures and any known defects or recent repairs.
Landlords and tenants — set maintenance, fuel, and permitted-use rules in leases.
Home inspectors and contractors — record inspection results and required repairs.

Clear signatures and dated acceptance by all parties establish who performs maintenance and who bears repair costs after closing or during tenancy.

Core elements you should include in the agreement

A complete Real Estate Fireplace Agreement ties responsibilities, safety standards, and timing to enforceable language that complements the primary sale or lease document.

Parties

Identify each party by full legal name and role (buyer, seller, landlord, tenant) and include contact information for notices and scheduling inspections.

Property details

Specify property address, fireplace type (wood-burning, gas, electric), model/serial numbers when available, and location within the property to avoid ambiguity.

Condition report

Attach or summarize inspection findings (chimney, flue, damper, hearth, gas lines). Note existing defects, recent service dates, and any temporary safety warnings.

Maintenance duties

State whether owner or occupant is responsible for annual cleaning, creosote removal, carbon-monoxide testing, and who pays for routine service or emergency repairs.

Usage rules

Set permitted fuels, restrictions on burning certain materials, maximum frequency of use, and any insurer-required practices such as using spark screens or professional service.

Liability and indemnity

Allocate who bears liability for negligent use or failure to maintain; include indemnity language and insurance notice requirements to support claims processing.

Essential data fields at a glance

Full legal names: Precise party names

Property address: Street, city, state, ZIP

Fireplace type: Wood, gas, pellet, electric

Inspection date: MM/DD/YYYY

Service vendor: Company name and contact

Signatures: Printed name and date

How to complete the Real Estate Fireplace Agreement step by step

Follow a consistent sequence to ensure the agreement is complete, dated, and enforceable alongside the principal contract.

01

Prepare document: Select template and enter property and party details.
02

Attach inspection report: Include a dated inspection or service invoice as an exhibit.
03

Define obligations: Specify maintenance, repair timing, and payment responsibilities.
04

Sign and date: All parties sign, date, and retain executed copies.

Configuring an online completion workflow

Set up digital fields and signer order so the agreement routes automatically and preserves an audit trail for each action.

Field	Configuration
Signer order	Define sequence: seller/owner first, then buyer/tenant
Required fields	Make names, dates, signature fields mandatory
Attachments	Require inspection report upload before signing
Authentication	Use email or SMS code per signer

Digital signing and delivery considerations

Choose a platform that supports fillable PDFs, audit trails, and the signer authentication level required by your transaction.

File formats: PDF and DOCX supported
Integrations: Connectors for MLS, Google Workspace, and Microsoft 365
Authentication: Email, SMS, or stronger 2FA

Ensure the chosen service stores a tamper-evident signed copy and a timestamped audit trail to support enforceability and record retention.

Where to send the executed agreement and who receives copies

Define routing so each stakeholder receives a signed record, and a master copy is retained with the primary transaction file.

Primary parties: Seller and buyer or landlord and tenant receive originals
Agent/manager: Listing or property manager receives a copy
Insurer: Forward to property insurer if coverage relies on maintenance terms
Transaction file: Recordkeeper stores signed PDF and audit trail

Typical timing and deadlines to include in the agreement

Build explicit dates and response windows into the agreement to avoid disputes over when inspections and repairs must be completed.

Inspection window:

7–14 days from contract acceptance is common

Repair completion:

Specify a fixed period, often 14–30 days

Signature return:

Require signed acceptance within 3–7 days

Service receipts:

Provide proof of cleaning/repair within 5–10 days

Warranty period:

State any seller or contractor warranty term explicitly

Common preparation and execution mistakes to avoid

Leaving inspection findings out of the agreement, which creates disputes over preexisting defects and post-signing responsibility.
Using vague timing like 'soon' or 'within a reasonable time' instead of specific days or dates for repairs or inspections.
Failing to state approved fuel types or usage limits, which can void insurance coverage or cause safety violations.
Not attaching service invoices or inspection reports, making it hard to prove compliance with maintenance obligations.

Risks and potential consequences of an incomplete or incorrect agreement

Liability disputes: Increased exposure for fire damage

Insurance denial: Potential claim rejection for improper maintenance

Repair cost disputes: Unclear obligations can lead to litigation

Health risk: Carbon monoxide exposure if vents not maintained

Contract rescission: Buyer or tenant remedies if undisclosed defects exist

Title complications: Recorded exceptions or repair liens may affect closing

eSignature vendor comparison for executing a Real Estate Fireplace Agreement

Basic vendor differences for eSignature solutions, with signNow listed first. Select a vendor that supports required authentication, audit trails, and retention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about use, signing, and enforceability

Answers to common questions about e-signatures, notarization, RON, and responsibilities under a Real Estate Fireplace Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.
Is notarization required for validity?
Not usually for simple addenda, but notarization may be required if the agreement is recorded or part of a deed; verify local practice and lender requirements.
When is RON acceptable?
Remote online notarization is allowed where state law permits; confirm the state's RON rules and notary identity-proofing requirements before relying on RON.
What if a party disputes condition later?
A dated inspection attached to the agreement and clear acceptance language reduces disputes and supports claims; consider including a holdback or escrow remedy for unresolved repairs.
Who should sign for a corporate owner?
An authorized officer or agent must sign; include printed name and title, and confirm corporate authority in a separate corporate resolution if needed.
Does eSigning affect insurance claims?
Signed, dated records support claim processing, but insurers may require proof of maintenance or compliance with specified safety practices in the policy.

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