Can this document be signed electronically?

Yes. Electronic signatures generally have the same legal effect as handwritten signatures under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted in most states), provided the signature meets intent, consent, attribution, and retention requirements.

When is notarization required?

Notarization is required when the instrument modifies a recorded deed, mortgage, or other document that county recorders or the underlying contract specify. Check local recording rules or deed requirements before execution.

What if names or amounts are wrong after signing?

Errors can create enforceability issues. Correct via a signed amendment or corrective instrument; if recorded, file a corrective record with the recorder to preserve title clarity.

Does an e-signature meet notarization needs?

Remote notarization requires a notary’s act; in jurisdictions permitting Remote Online Notarization (RON), the notary performs identity proofing and records an audio‑visual session. RON rules vary by state.

Which retention rules apply to signed requests?

Retain execution copies per recordkeeping rules: IRS records generally 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and longer if state law or contract requires.

Who enforces the increase if a dispute arises?

Enforcement depends on the underlying contract and jurisdiction. Courts or arbitration panels interpret amendments under chosen governing law and applicable statutes.

Electronic Signature
Templates
Real estate
Real Estate Increase Request

Real Estate Increase Request

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE INCREASE REQUEST

Request Date: Request No.:

Parties and Contact Information

Landlord / Owner

Tenant / Occupant

Property Identification

Property Address Parcel / APN Legal Description

Current Lease / Financial Terms

Lease Start Date: Lease End Date:

Current Rent Amount (per period) Current Security Deposit

Proposed Increase Details

Proposed New Rent Amount (per period)

Increase Amount: Percent Increase: Proposed Effective Date:

Reason(s) for Increase (check all that apply)

Market rent adjustment Increased taxes or insurance Increased operating expenses

Property improvements or capital repairs Lease renewal change Other (specify below)

Proposed Changes to Other Terms

Security Deposit Adjustment: Increase to

Late Fee Change:

Utilities / Services Responsibility Changes:

Disclosures

Lead-Based Paint Disclosure: Yes No

Mold or Water Intrusion History: Yes No

Prior Structural Damage or Repair History: Yes No

Legal Terms and Certifications

Landlord hereby requests the increase described above and certifies that the increase has been calculated in good faith and that any adjustment to the security deposit will be handled in accordance with applicable law. Landlord represents that notice is being provided in accordance with any required notice period and applicable local statutes.

Tenant acknowledges receipt of this Real Estate Increase Request. Tenant may accept the proposed increase by signing below where indicated and returning a copy to Landlord by the Response Deadline identified herein. Acceptance by Tenant is required to modify the existing lease; absent a signed acceptance, the parties retain their respective rights under the existing lease and applicable law.

Response Deadline: Tenant must respond in writing by: . If Tenant intends to propose different terms, use the Counteroffer section below.

Tenant Election (select one)

Tenant accepts proposed increase as stated Tenant rejects proposed increase Tenant submits counteroffer (provide details below)

Counteroffer Details

Remedies and Default: If either party breaches this request or any subsequently executed amendment, the non-breaching party may pursue all remedies available at law or in equity, including specific performance where appropriate. No waiver of any provision is effective unless in writing and signed by the party waiving compliance.

Governing Law: This Request and any accepted amendment shall be governed by the laws of the state in which the Property is located. Entire Agreement; Severability: This Request, when signed by both parties, constitutes the entire agreement regarding the proposed increase and supersedes any prior written or oral agreements relating to the same subject matter. If any provision is held invalid, the remaining provisions remain in full force.

Acknowledgment and Acceptance

By signing below, each party confirms they are authorized to act on behalf of the party they represent, that the information provided in this Request is true and correct to the best of their knowledge, and that they understand the legal effect of signing. Landlord certifies that the notice and calculation of increase comply with applicable law. Tenant acknowledges receipt.

Landlord (Print Name):

By (Signature):

Date:

Tenant (Print Name):

By (Signature):

Date:

What a Real Estate Increase Request Is and When It Applies

A Real Estate Increase Request is a formal written notice used to propose or record a change that increases a material element of an existing real estate arrangement, such as rent, loan amount, lease term rates, coverage limits, or approved credit tied to property. The document identifies the parties, describes the property and the specific item being increased, states the proposed new amount or condition, and provides supporting facts or documents that justify the change. It is used to document consent, trigger processing by a lender or property manager, and to create a clear record for filing, recording, or contract amendment purposes.

Essential Sections to Include in a Professional Request

A complete Real Estate Increase Request follows a consistent structure so recipients can evaluate, approve, and record the change without ambiguity.

Document Title

Clear label stating 'Real Estate Increase Request' and reference number to connect with the original agreement or file.

Parties

Full legal names and contact details for all parties (owner, tenant, lender, servicer, and authorized agents) with roles and signing authority specified.

Property Description

Street address, legal description or parcel number, and unit or suite identifier so the request unambiguously ties to the correct real property.

Increase Details

Exact item being increased (rent, loan, credit line) and the new proposed amount or parameter, including currency and any calculation method.

Supporting Facts

Justification, effective date, attached exhibits (appraisal, rent roll, account statements), and any prior correspondence that contextualizes the increase.

Signatures

Signature blocks for all required signers with printed names, titles, dates, and a line for notarization if state law or the parties require it.

Who typically prepares or receives a Real Estate Increase Request

The Real Estate Increase Request is used by parties who manage, finance, or occupy property and by professionals who administer contractual changes.

Property owners and landlords requesting a rent or fee increase under an existing lease or contract.
Lenders, servicers, or borrowers proposing changes to loan amounts, credit increases, or collateral adjustments.
Property managers, asset managers, and legal counsel who prepare, review, or execute amendments on behalf of clients.

Accurate completion reduces processing time and supports enforceability when routed to the appropriate department, recorded with the county, or retained for audit.

Step-by-step: Completing and Submitting the Request

Use this simple sequence to prepare, verify, and distribute the Real Estate Increase Request for review and approval.

01

Prepare Document: Populate all required fields and attach supporting exhibits.
02

Verify Signers: Confirm legal names and who has signing authority or power of attorney.
03

Obtain Signatures: Collect signatures, notarize if required, or e-sign using compliant methods.
04

Distribute: Send copies to all parties and record with the county if the change affects recorded instruments.

Where to File or Send the Completed Request

Different recipients handle increases depending on the change type; route the document to the correct recipient to avoid delays.

Lender or Servicer: Submit to the loan officer or servicing department for approval when changing loan or credit terms.
Property Manager: Deliver to management or leasing office for rent or fee adjustments affecting tenants.
County Recorder: Record the amendment or instrument when the increase modifies a recorded deed, mortgage, or lien.
All Parties: Provide signed copies to every party and retain an executed original in the official file.

How to Configure an Online Workflow for This Request

Set up a consistent eWorkflow so the request is routed, signed, and archived with minimal manual steps.

Field	Configuration
Authentication Method	Email link, SMS code, or stronger MFA as required by your policy
Signature Type	Allow drawn, typed, or cryptographic signatures depending on legal needs
Conditional Fields	Show supporting document upload only if increase exceeds threshold
Reminder Frequency	Automated reminders every 3–7 days until completion

Digital signing and platform compatibility

Ensure the signing platform supports required authentication, audit trails, and file formats before sending the request.

File Formats: PDF and DOCX supported for sign-ready documents
Integrations: Connects with Salesforce, NetSuite, Microsoft 365, Google Workspace
Security: AES-256 at rest and TLS 1.2/1.3 in transit

Choose a platform that logs timestamped audit trails and preserves an immutable certificate of completion for each signed request.

Comparable eSignature solutions for submitting Real Estate Increase Requests

Vendor pricing and capabilities differ; signNow is listed first for parity. Confirm vendor plans and feature sets directly with the provider before purchase.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Primary risks if the request is incorrect or incomplete

Invalid Signature: May void the amendment

Wrong Amount: Creates accounting and enforcement disputes

Missed Notices: May breach contractual notice requirements

Improper Notarization: Recorder may reject the instrument

Incomplete Property Data: Leads to recording errors

Tax Reporting Errors: Can trigger withholding or penalties

Common preparation mistakes to avoid

Failing to attach supporting exhibits such as appraisals or lender consent letters, which slows approval and may require resubmission.
Using informal or abbreviated names instead of full legal names for individuals or entities, causing identity verification and recording mismatches.
Skipping notarization or witness steps where state law or the recorder requires them, resulting in refusal to accept or record the change.
Submitting different effective dates or conflicting terms across paired documents, which creates ambiguity about when the increase takes effect.

Typical timelines and processing expectations

Processing and recordation times vary; plan for internal approvals and external recording when scheduling the effective date.

Internal Review Time:

Expect 3–15 business days for underwriting or management approval

Notary Scheduling:

Coordinate availability; same-day to several days depending on notary access

County Recording:

Recording may be same-day or take several business days depending on county workload

Tenant Notice Period:

Comply with contractual or state-required notice periods prior to rent increases

Appeals or Objections:

Allow additional time if parties dispute the increase

How to amend or revise a submitted request

Follow a controlled revision process to preserve the audit trail and avoid conflicting versions.

01

Identify Change:

Record the exact field or term that requires amendment

02

Prepare Amendment:

Draft a concise amendment referencing original request ID

03

Re-Obtain Signatures:

Collect signatures from all parties affected by the change

04

Notarize if Needed:

Have notary acknowledge the amendment when the original required it

05

Distribute Updated Copies:

Send executed amendment to all parties and update records

06

Record Supplement:

File with county recorder if the original was recorded

Who may legally sign a Real Estate Increase Request

Owner

An individual owner or the authorized corporate officer may sign. If an entity signs, include the signer’s title and evidence of authority such as a corporate resolution or power of attorney to avoid later disputes.

Authorized Agent

A property manager, attorney-in-fact, or servicer with written authority can sign. Attach authorization documents and confirm any notarization or witness rules before execution.

Frequently asked questions about execution and enforceability

Answers address common legal, signing, and filing questions to reduce delays and ensure enforceability of the Real Estate Increase Request.

Need help? Contact support

Can this document be signed electronically?
Yes. Electronic signatures generally have the same legal effect as handwritten signatures under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted in most states), provided the signature meets intent, consent, attribution, and retention requirements.
When is notarization required?
Notarization is required when the instrument modifies a recorded deed, mortgage, or other document that county recorders or the underlying contract specify. Check local recording rules or deed requirements before execution.
What if names or amounts are wrong after signing?
Errors can create enforceability issues. Correct via a signed amendment or corrective instrument; if recorded, file a corrective record with the recorder to preserve title clarity.
Does an e-signature meet notarization needs?
Remote notarization requires a notary’s act; in jurisdictions permitting Remote Online Notarization (RON), the notary performs identity proofing and records an audio‑visual session. RON rules vary by state.
Which retention rules apply to signed requests?
Retain execution copies per recordkeeping rules: IRS records generally 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and longer if state law or contract requires.
Who enforces the increase if a dispute arises?
Enforcement depends on the underlying contract and jurisdiction. Courts or arbitration panels interpret amendments under chosen governing law and applicable statutes.

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