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Real Estate Inspection Resolution

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REAL ESTATE INSPECTION RESOLUTION

PARTIES AND PROPERTY

Buyer Name:

Buyer Contact:

Seller Name:

Seller Contact:

RECITALS

This Inspection Resolution is entered into by Buyer and Seller to resolve matters identified in a property inspection conducted pursuant to the Purchase Agreement dated and related contingencies. The anticipated closing date under the Purchase Agreement is .

INSPECTION SUMMARY

Inspection Date:    Inspector:

Identified Deficiencies (list each):

BUYER REQUESTED RESOLUTION

Buyer requests the following remedies as to the identified deficiencies (select all that apply):

Repair the items by Seller prior to closing

Monetary credit at closing in lieu of repairs    If credit, amount:

Escrow holdback for completion of repairs    If holdback, amount:

Re-inspection by Buyer or Buyer’s inspector after repairs

SELLER RESPONSE

Seller elects the following response (select one):

Seller will perform all requested repairs as specified below

Seller will perform selected repairs and/or provide partial credit as specified below

Seller refuses to perform repairs or provide credits

If Seller will perform repairs: Repairs to be completed by licensed contractors and warrantied for a period of months following completion.

Repairs to be completed within days after date of this Resolution, but in no event later than .

If Seller proposes a credit: Credit amount to be applied at closing: $

AGREED TERMS

The parties agree that the resolution of inspection matters shall be as set forth in this document. Specific agreed remedies:

Cost Cap (if any): Seller's aggregate obligation for repairs shall not exceed $ unless otherwise agreed in writing signed by both parties.

REPRESENTATIONS, DEFAULT, AND REMEDIES

Seller represents that any repairs to be performed pursuant to this Resolution will be performed in a professional manner, in compliance with applicable laws and licenses, and that Seller has authority to bind the property. Buyer represents that acceptance of the remedies in this Resolution constitutes full settlement of the inspection items described herein unless otherwise expressly reserved in writing.

If Seller fails to complete agreed repairs within the agreed timeline, Buyer may elect to: (a) accept a credit; (b) require completion by licensed contractor with costs deducted from Seller proceeds or escrow holdback; or (c) pursue available contract remedies including specific performance or monetary damages. Remedies are cumulative and do not waive other contractual rights under the Purchase Agreement.

Governing Law: The parties agree that this Resolution shall be governed by the laws of the state in which the Property is located.

Entire Agreement: This Inspection Resolution, together with the Purchase Agreement, constitutes the entire agreement between the parties with respect to the inspection items addressed herein and supersedes prior negotiations and understandings regarding those items.

DISCLOSURES (Check applicable)

Lead-Based Paint Disclosure Provided: Yes    No

Known Mold or Water Intrusion: Yes    No

Prior Material Damage or Repair History (if any): Yes    No

MISCELLANEOUS

Execution in Counterparts: This Resolution may be executed in counterparts and delivered by electronic transmission, each of which shall be deemed an original and all of which together shall constitute one instrument.

Buyer Printed Name:

By:

Date:

Seller Printed Name:

By:

Date:

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What a Real Estate Inspection Resolution Is and when it applies

A Real Estate Inspection Resolution documents agreed actions after a property inspection identifies defects, repairs, or items requiring credit or further evaluation. It records the parties’ choices — repair, credit, price renegotiation, or contractual release — and ties decisions to the purchase contract inspection contingency. The form clarifies scope, responsible parties, timelines, cost limits, and acceptance criteria so agents, buyers, sellers, and escrow can proceed without ambiguity or delay.

Why using a clear Inspection Resolution matters

A concise resolution reduces ambiguity about repair responsibilities, creates an auditable record for escrow and title, and limits disputes by documenting agreed remedies and timelines under the inspection contingency.

Why using a clear Inspection Resolution matters

Who typically completes a Real Estate Inspection Resolution

Parties involved in closing use this document to finalize inspection outcomes and confirm next steps.

  • Buyers and buyer agents who request repairs, credits, or re‑inspections and must document consent and limits.
  • Sellers and listing agents who accept, counter, or decline repair requests and need a binding record.
  • Title companies and escrow officers who rely on the resolution to update closing instructions and disbursement conditions.

Clear signatures and dates from all signing parties prevent later disputes and support escrow processing.

Core elements included in a professional Inspection Resolution

A practical resolution focuses on four to six clear elements so parties can act quickly and escrow can process changes.

Property ID

Street address and legal description tied to the original purchase contract to avoid ambiguity about which property is affected.

Inspection Summary

Concise list of inspected items and defects with references to specific inspection report sections and page numbers where applicable.

Agreed Remedy

Exactly what will be done for each defect: repair, credit, price reduction, or acceptance 'as is', including quality standards.

Cost Limit

Maximum agreed contractor cost or credit amount, and whether estimates or invoices are required before payment.

Schedule

Deadlines for completing repairs, providing receipts, re‑inspection, and date adjustments to closing if needed.

Signatures

Signed and dated consent from buyer and seller (or authorized representatives) with printed names and contact details.

Essential information to include on the form

Property address: Full street address
Contract reference: Purchase agreement date
Inspector reference: Inspection date
Remedy summary: Repair or credit
Deadlines: Repair and close dates
Signatory names: Printed and signed

Step-by-step: completing and executing the Inspection Resolution

Follow these steps to document inspection outcomes, reach agreement, and get the resolution into escrow and title records.

  • 01
    Review report: Buyer reviews the inspection report and selects items to include.
  • 02
    Draft resolution: Complete the resolution with itemized remedies and cost caps.
  • 03
    Negotiate: Seller accepts, counters, or declines; revise until both parties agree.
  • 04
    Sign and file: All parties sign and deliver to escrow and title for closing updates.

Where the signed resolution goes and who needs copies

After execution, the resolution should be sent to escrow, title, and any licensed contractor or inspector designated in the agreement.

  • Escrow: Primary repository for closing funds and release conditions.
  • Title company: Updates closing instructions and lien clearance obligations.
  • Buyer and seller: Each party keeps a signed copy for records and warranty follow-up.
  • Contractor or inspector: Receives scope and timing to schedule work or reinspection.

Configuring an online Inspection Resolution workflow

Set up digital fields, signer order, and notifications so approvals and attachments flow directly to escrow and title.

Field Configuration
Signature fields Assigned to buyer then seller in sequence
Attachment requirement Require inspection report PDF upload before signing
Authentication Email link plus optional SMS code for higher assurance
Notifications Auto-send signed copy to escrow and title

Digital signing and delivery considerations

Confirm the eSignature platform supports audit trails, attachments, and delivery to escrow/title before sending.

  • Audit trail: Capture timestamps and IP addresses
  • File types: Accept PDF and DOCX for attachments
  • Integrations: Push signed copies to escrow or cloud storage

Ensure the platform can produce a tamper-evident signed PDF and export signing metadata for title and escrow records.

Common timelines and contingency windows

Typical timeframes align with the purchase agreement inspection contingency; parties should confirm exact contract dates rather than relying on defaults.

Inspection period:

Often 7–10 days from contract acceptance; confirm in purchase agreement

Response window:

Buyers commonly present corrections within 3–5 days after inspection

Repair completion:

Sellers usually complete repairs before closing or agree to escrow holdback

Reinspection:

Reinspection typically scheduled within 3–7 days after repairs

Closing adjustments:

Any extension or credit must be agreed before the original closing date

Common risks and consequences of an incorrect or incomplete resolution

Contract breach: Failure to document obligations can lead to breach claims
Escrow delays: Missing terms may hold up closing
Title complications: Unresolved repairs can affect title clearance
Dispute costs: Litigation or mediation expenses increase
Financing risk: Lender may refuse to fund if defects persist
Voidable waivers: Vague waivers may be unenforceable

Real-world examples of Inspection Resolutions in practice

These brief examples show how small brokerages and property firms record inspection outcomes to speed closings and reduce disputes.

Martin Properties — Tim Martin, Founder

Tim Martin used a digital resolution to capture seller repair promises and escrow holdback

  • The platform-produced signed PDF included timestamps and attachments
  • "I can process and execute all of these documents online with 100% compliance and built-in security," enabling faster closings and fewer in‑person meetings.

Optica Ventures — Brian Fitzgibbons, COO

Optica standardized itemized remedies across listings to reduce negotiation friction

  • Templates referenced inspection report line items for clarity
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Representative eSignature pricing and feature comparison (signNow first)

Pricing and feature tiers vary; table shows representative starting prices, trial availability, bulk send, audit trail, HIPAA support, and envelope caps across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Inspection Resolutions and eSigning

Answers to common questions about enforceability, notarization, signatures, and how to handle disputes.


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