Establishing secure connection…Loading editor…Preparing document…

Real Estate Intention to Sell

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE INTENTION TO SELL

This Real Estate Intention to Sell (the "Intention") sets forth the preliminary terms by which Seller expresses an intent to sell and Buyer expresses an intent to negotiate toward a purchase of the Property described below. Except for the sections expressly stated as binding, this Intention is non-binding and creates no obligation to convey title until execution of a definitive Purchase Agreement and satisfaction of all contingencies specified therein.

Parties

Property Identification

Preliminary Financial Terms

Deposit to be delivered to: by: .

Contingencies and Due Diligence

Financing contingency required:

Inspection period: Buyer shall have days from execution of a Purchase Agreement to complete inspections and deliver written objections.

Closing and Possession

Target Closing Date:

Possession to be delivered: or upon recording of deed:

Title, Survey and Condition

Title to be conveyed by general warranty deed (or equivalent) subject to exceptions acceptable to Buyer. Seller to provide marketable title and any agreed survey at closing.

Disclosures

Lead-Based Paint Disclosure applicable for properties built prior to 1978:

Known mold or water intrusion history:

Prior material structural or foundation damage:

Default, Remedies and Termination

If Buyer fails to perform under a subsequent Purchase Agreement, Seller's remedies shall include retention of earnest money as liquidated damages and the right to pursue specific performance or monetary damages. If Seller is unable to convey title in accordance with the Purchase Agreement, Buyer may elect specific performance or termination and return of deposits.

Confidentiality and Exclusivity

Parties agree that negotiations and documents exchanged in connection with this Intention shall be treated as confidential:

Exclusivity period requested by Buyer (if any): days from mutual execution of this Intention.

Governing Law and Miscellaneous

This Intention shall be governed by the laws of the state in which the Property is located. The parties acknowledge that, except for Confidentiality and Exclusivity (if checked as binding), this document is non-binding and the parties do not intend to be legally bound until a definitive Purchase Agreement is executed. This Intention constitutes the entire understanding between the parties with respect to the matters contained herein and supersedes prior discussions.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What a Real Estate Intention to Sell document is

A Real Estate Intention to Sell is a written statement by an owner or authorized representative declaring an intent to offer, market, or transfer a property. It typically identifies the property, the owner, key terms (desired price or range, listing timeline), and any contingencies. The document is used to notify stakeholders, begin listing or marketing steps, preserve negotiation positions, and trigger internal or regulatory processes such as disclosure review, lien checks, or listing agreement preparation.

Why documenting your intention to sell matters

A clear written intention clarifies timelines, protects legal and financial interests, and creates a record for agents, lenders, and regulators. It reduces misunderstandings, speeds downstream tasks like disclosures and title checks, and supports audit trails for corporate or trust-owned real estate.

Why documenting your intention to sell matters

Who prepares and reviews a Real Estate Intention to Sell

A concise document helps each stakeholder understand responsibilities and reduces the chance of procedural or disclosure delays.

  • Individual owners or sellers — use to document intent and share with agents or counsel for next steps.
  • Listing agents or brokers — use to initiate marketing and confirm seller-directed timelines and conditions.
  • Corporate real estate or trustees — record board or fiduciary decisions and trigger regulatory or internal workflows.

Core elements every professional Intention to Sell should include

A professional form balances brevity with key legal and practical details so recipients can act without additional clarification.

Property ID

Full street address, legal description or parcel number, and county to precisely identify the asset for title and tax checks.

Owner Details

Legal owner name, entity type, mailing address, and contact information so agents and counsel can verify authority to sell.

Proposed Terms

Asking price or price range, intended listing date, desired closing timeline, and major contingencies that could affect negotiations.

Encumbrances

Known mortgages, liens, easements, or legal holds that materially affect marketability and must be disclosed early.

Authority Statement

A brief clause confirming signatory authority (owner, authorized officer, trustee, or power of attorney) and capacity for the transaction.

Signature Block

Signature line, printed name, title (if entity), date, and any witness or notary block required by state law or local custom.

Required information to include on the form

Owner Name: Exact legal name
Property Address: Street, city, state, ZIP
Parcel Number: County assessor parcel ID
Proposed Price: Dollar amount or range
Effective Date: MM/DD/YYYY
Signature: Signed name and date

Step-by-step: completing and issuing the Intention to Sell

Follow these steps to create a clear, enforceable notice of intent and route it to the parties who must act next.

  • 01
    Gather documents: Collect deed, mortgage, and recent title report.
  • 02
    Complete form: Fill required fields accurately.
  • 03
    Confirm authority: Verify signer authority and attach POA if needed.
  • 04
    Distribute: Send to agent, lender, and title provider.

How to set up an online completion workflow

Configure a digital workflow so the form flows to the right reviewers and keeps an audit trail of actions.

Field Configuration
Owner signature Required; signer assigned
Agent acknowledgement Optional checkbox; date field
Title review Assign to title rep; read-only attach
Notification Email/SMS on completion

Technical considerations for digital signing and filing

Use platforms that produce tamper-evident signed PDFs, preserve audit logs, and integrate with your agent, lender, or title workflows.

  • Supported formats: PDF, DOCX, or fillable forms
  • Authentication: Email, SMS code, or advanced methods
  • Integrations: CRM, cloud storage, or title systems

Where to send an executed Intention to Sell

After signing, route copies to the recipient list that depends on ownership structure and next steps for sale preparation.

  • Listing agent: Receives intent to start marketing
  • Title company: Performs lien and encumbrance search
  • Lender/servicer: Receives notice if mortgage exists
  • Legal counsel: Confirms authority and disclosures

Typical timelines and processing expectations

Timelines vary by transaction complexity, but certain tasks have common timeframes; plan accordingly to avoid delays.

Listing start:

Within 3–14 days after intent is filed, depending on marketing prep

Title search:

Usually completed within 3–10 business days

Disclosure period:

State-specific; often 3–14 days for buyer review

Offer window:

Negotiation typically 7–30 days depending on market

Estimated closing:

30–60 days after accepted offer in standard transactions

Key milestones from intent to closing

A sequential view highlights the major stages a listing follows once the intention is recorded.

01

Intent recorded

Document issued and distributed to stakeholders.

02

Marketing live

Property listed on MLS and marketing channels.

03

Offer review

Offers received and evaluated; contingencies reviewed.

04

Closing preparation

Title, payoff, and closing statement prepared.

Common mistakes to avoid

  • Using informal or ambiguous pricing language that leaves room for differing interpretations and negotiation disputes.
  • Failing to verify signer authority or to attach a power of attorney when an agent or officer signs on behalf of an owner.
  • Neglecting to disclose known encumbrances or pending litigation that can delay title clearance or scuttle a sale.
  • Omitting a clear effective date, which can create uncertainty about deadlines for disclosures or listing exclusivity periods.

Risks and consequences of incomplete or incorrect forms

Contract disputes: May arise from ambiguous terms
Closing delays: Title defects or missing authority cause hold-ups
Financial exposure: Unexpected liens increase seller liability
Regulatory fines: Noncompliance with disclosure laws
Reputational harm: Market credibility may suffer
Tax reporting issues: Incorrect records can affect IRS filings

Practical examples showing how organizations use an Intention to Sell

Real-world examples illustrate typical approaches and the operational benefits of documenting intent to sell.

Martin Properties

A regional brokerage records seller intent before marketing to coordinate inspections and disclosures.

  • This accelerates listing preparation.
  • Tim Martin, Founder of Martin Properties, noted that online execution lets his team complete compliance checks and get signed forms back from owners while working remotely, improving turnaround without sacrificing document integrity or audit trails.

Optica Ventures

An investment firm uses an intention notice to activate asset managers and title counsel.

  • It centralizes communication.
  • Brian Fitzgibbons, COO at Optica Ventures LLC, reports that a single documented intent reduces confusion among internal teams and external advisors and provides a clear paper trail for corporate approvals.

Comparing eSignature providers for executing and storing the Intention to Sell

Platform selection affects cost, compliance, and bulk processing capabilities; below is a concise pricing and capability snapshot with signNow first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by region Varies by region Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about the Intention to Sell

Answers to common operational and legal questions about creating, signing, and storing a Real Estate Intention to Sell.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.