Property ID
Full street address and unit number where applicable, plus county and parcel or MLS identifier if available to avoid ambiguity.
A written Key Assignment reduces disputes about who had access at a given time, documents condition or restrictions, and supports chain-of-custody for security incidents. It clarifies responsibility for lost keys, rekeying costs, and final inspection outcomes.
Common users include landlords, property managers, listing agents, tenants, buyers, and closing agents who need a record of physical access transfer.
Use the form to create a verifiable trail whenever keys or access credentials change hands during a real estate transaction or property turnover.
Full street address and unit number where applicable, plus county and parcel or MLS identifier if available to avoid ambiguity.
A numbered inventory of keys, fobs, codes, and remote identifiers with brief descriptions and serial numbers where applicable.
Exact date and time of handover in MM/DD/YYYY format; this establishes the start of custodial responsibility.
Any restrictions on use, return expectations, rekeying responsibilities, or fees for lost items should be stated explicitly.
Signature blocks for both transferor and transferee with printed names, titles, relationship to property, and signature dates.
Optional attachments such as key photos, serial lists, or inspection notes can be appended and referenced by inventory item number.
| Field | Configuration |
|---|---|
| Signer Order | Transferor then transferee; optional witness last |
| Required Fields | Property, inventory, signatures, and effective date |
| Authentication | Email link or SMS code; stronger KBA optional |
| Audit Trail | Enable timestamp, IP address, and event log |
Choose a platform that produces a tamper-evident signed record, supports common file formats, and integrates with your property management systems.
Enter MM/DD/YYYY on the form when keys change hands
Specify a return date for temporary access items if applicable
State who pays and when rekeying must occur after loss
Arrange notarization within a local timeframe if required
Retention begins on the effective transfer date
A manager documents handoff at tenant move-out
Buyer signs for keys at closing as directed by agent