Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm your state’s requirements and any exceptions such as certain court filings or testamentary documents.

Do I need a notary or witnesses?

Notary acknowledgements are required for many real property instruments. Witness requirements vary by state; Florida and South Carolina commonly require two witnesses for deeds and related instruments.

What if a signer lacks authority?

If a signer is not authorized, the agreement may be voidable. Verify signatory authority, attach power of attorney or corporate resolution when entities are involved.

Can the agreement be amended after signing?

Yes, but amendments should be written, dated, and signed by all original parties. Verbal changes risk enforceability problems and payment disputes.

How should I store signed copies securely?

Keep signed originals or certified digital copies in an encrypted repository with an audit trail. Retain for the required statutory period for tax and dispute defense.

What are frequent execution errors?

Common errors include mismatched party names, missing dates, unclear commission triggers, and absent signatures; these can cause delays or lead to costly litigation.

Electronic Signature
Templates
Real estate
Real Estate Let Only Agreement

Real Estate Let Only Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE LET ONLY AGREEMENT

This Let Only Agreement is made on between:

Parties

Owner (Landlord) Name:

Owner Contact Details

Agent (Letting Agent) Name:

Agent Contact Details

Property Identification

Property Address Parcel / APN Number Legal Description

Appointment and Authority

The Owner appoints the Agent on a let only basis and the Agent accepts appointment to use reasonable skill and care to procure a tenant for the Property during the exclusive period set out below. The Agent's authority is strictly limited to marketing, introducing prospective tenants and assisting with tenancy commencement; the Agent does not guarantee rent collection or tenant performance unless otherwise agreed in writing.

Term and Exclusivity

Exclusive Letting Period Start Date: and End Date:

Agent Obligations

The Agent will: (a) market the Property; (b) arrange accompanied viewings; (c) obtain tenant references and credit checks where instructed; (d) introduce the Owner to a suitable tenant and assist in documenting tenancy terms; and (e) promptly notify the Owner of all material offers. The Agent will keep records of viewings, offers and references and will provide copies to the Owner on request.

Owner Obligations

The Owner warrants that they are the legal owner of the Property and have full authority to grant the Agent the rights in this Agreement. The Owner will provide accurate property information, safety certificates and access for viewings, and will be responsible for compliance with statutory requirements relating to the Property. The Owner will promptly notify the Agent of any material change affecting the Property.

Fees and Payment

Commission Structure

Commission becomes payable upon tenancy commencement, which is defined as the earlier of the date the tenant signs the tenancy agreement or the date the tenant first pays rent or deposit to the Owner or Agent.

Additional Charges

Tenant Introduction, Holding Fees and Deposits

The Agent will introduce prospective tenants to the Owner. Where a holding fee or deposit is taken by the Agent, the Agent will hold such monies in a designated client account unless otherwise directed in writing by the Owner. The Owner instructs the Agent to:
Collect and hold holding deposit pending tenancy commencement
Notify Owner to collect deposit directly

Deposit Handling Details

Property Condition & Disclosures

The Owner confirms the following. Tick appropriate box for each item:

Lead-based paint present — Yes No

Evidence of mold or water damage — Yes No

Prior material structural or fire damage — Yes No

Details of any affirmative disclosures

Insurance, Safety and Compliance

The Owner shall maintain adequate property and public liability insurance and shall supply copies of safety certificates (where applicable) prior to tenancy commencement. The Owner warrants that all electrical, gas and fire safety obligations required by law have been complied with for the Property.

Advertising and Marketing

The Agent may advertise the Property and will use reasonable care in advertising content. The Owner authorises the Agent to incur advertising costs up to the agreed budget and to recharge those costs to the Owner unless otherwise agreed in writing.

Keys, Access and Inventories

The Owner will supply the Agent with agreed keys and access instructions. If an inventory is required, the Agent may arrange preparation at the Owner's expense. The Agent is not responsible for items of personal property or for safeguarding keys beyond reasonable care.

Liability, Indemnity and Warranties

The Owner indemnifies the Agent against all claims, losses and expenses arising from the Owner's breach of warranty, misrepresentation or failure to comply with statutory obligations. The Agent will not be liable for loss of rent or tenant default except to the extent caused by the Agent's negligence or wilful misconduct.

Default and Termination

This Agreement may be terminated by either party on written notice where the other party is in material breach and fails to remedy within a reasonable period after notice. Termination does not affect the Agent's right to commission in respect of tenancies procured by the Agent during the term of this Agreement where the tenancy arises from an introduction made by the Agent during the exclusive period.

Governing Law and Entire Agreement

This Agreement constitutes the entire agreement between the parties in relation to its subject matter and supersedes all prior negotiations and agreements. It is governed by the laws of the jurisdiction in which the Property is located.

Miscellaneous

Any variation of this Agreement must be in writing and signed by both parties. Notices shall be in writing and delivered to the contact addresses provided in this Agreement.

Signatures

Owner (Landlord) Printed Name:

Owner Signature:

Date:

Agent Printed Name:

Agent Signature:

Date:

What a Real Estate Let Only Agreement Covers

A Real Estate Let Only Agreement is a written contract between a property owner and a letting agent that confines the agent’s role to marketing and securing a tenant. The agent typically advertises the property, arranges and conducts viewings, verifies references and eligibility when agreed, and prepares tenancy paperwork, but does not handle ongoing property management, rent collection, or maintenance unless a separate management contract is executed. The agreement sets the appointment period, exclusivity terms, commission payability, and basic liability allocation under applicable state contract and consumer protection laws.

Why landlords and agents use a Let Only Agreement

A concise agreement clarifies responsibilities, fixes commission terms on successful letting, and reduces disputes over post-let obligations while keeping owner control of management and compliance.

Who typically completes this agreement

Parties should verify authority to contract and confirm all contact details before signing and exchange copies after execution.

Independent landlords seeking tenant placement without full management responsibilities
Letting agents contracted only to source and secure tenants on behalf of owners
Property investors or portfolio managers delegating marketing but retaining operations

Primary signers and their roles

Owner / Landlord

The property owner or authorized legal entity signs to appoint the letting agent, confirms title or authority, accepts fee terms, and retains responsibility for ongoing property management unless transferred.

Letting Agent

An authorized agent signs to accept an appointment limited to tenant sourcing, performing agreed checks, preparing tenancy paperwork, and earning commission on successful lets under stated conditions.

Core sections to include in a professional Let Only Agreement

A complete document reduces ambiguity and supports enforceability; include clear clauses for duties, fees, authority, and dispute resolution.

Parties

Identify owner(s) and agent legal names, business entities, registered addresses, and contact emails to establish contracting capacity and reduce identity disputes during enforcement.

Appointment and Term

Specify start and end dates, renewal or automatic termination conditions, and the circumstances that end the agent’s exclusive appointment or allow replacement.

Agent Duties

List marketing, viewings, tenant vetting, and document preparation tasks the agent will provide, and explicitly exclude ongoing management duties unless separately agreed in writing.

Fees and Commission

State commission calculation (percentage or fixed fee), payment timing (on tenancy commencement), any retainer, and refund or clawback rules if a tenancy ends early.

Exclusivity

Define whether the agent has exclusive rights to let and for what period; include notice and termination procedures for exclusive and non-exclusive appointments.

Liability and Indemnity

Allocate liability for misrepresentations, compliance with tenant screening laws, and indemnities for third-party claims; include limits or insurance requirements if applicable.

Step-by-step: complete and execute the agreement

Follow these sequential steps to fill, review, sign, and distribute the Let Only Agreement correctly.

01

Prepare document: Populate all parties, property, dates, and fee terms accurately.
02

Review terms: Confirm duties, exclusivity, and liability allocations with counsel if needed.
03

Execute signatures: Collect signatures and dates from all named parties.
04

Exchange copies: Provide fully signed copies to owner, agent, and tenant file.

Digital workflow settings for e-completion

Configure fields, signer order, and authentication before sending the document for signatures.

Field	Configuration
Signature field	Assign to named role with date auto-fill enabled.
Initials and dates	Place initials at amendment points and date fields beside signatures.
Conditional fields	Show payment or exclusivity options based on checkbox selection.
Authentication	Use email plus optional SMS code for signer attribution.

Technical formats and integrations to consider

Confirm audit trails, storage encryption, and any BAA or compliance addenda needed for your workflow before storing signed copies.

File formats: PDF, DOCX, and HTML supported
Integrations: Salesforce, NetSuite, Microsoft 365
Authentication: Email, SMS code, or advanced options

Where to send and store signed copies

A clear distribution plan ensures each party retains an executed copy and supports legal enforceability.

Owner copy: Send executed copy to property owner or trustee.
Agent copy: Letting agent retains signed file for commission records.
Tenant copy: Provide tenant with executed tenancy documents and contact details.
Archive: Store signed files in a secure document repository with audit trail.

Common preparation mistakes to avoid

Using informal or incomplete party names that do not match title deeds or corporate registration causing enforceability issues and payment delays.
Failing to state whether the agent’s role is exclusive, which can lead to competing commissions and disputes between agents.
Omitting the precise commission trigger (e.g., tenancy commencement) or refund rules if a let terminates early, creating billing disputes.
Not confirming identity or authority before signing; agents sometimes accept signatures from unauthorized representatives, risking later challenge.

Legal and financial risks of incorrect agreements

Commission disputes: Lost fees or litigation risk

Enforceability issues: Voidable terms or signature defects

Regulatory exposure: Consumer protection penalties

Incorrect authority: Contract challenge or rescission

Poor recordkeeping: Tax and audit problems

Privacy breaches: Client data exposure fines

Security and compliance considerations

Encryption in transit: TLS 1.2 / 1.3

Encryption at rest: AES-256

Audit trails: Timestamps and IP logs

HIPAA support: BAA available

Regulatory standards: ESIGN and UETA compliance

Certifications: SOC 2 Type II, ISO 27001

Comparing eSignature vendors for Let Only workflows

Price and capability vary by vendor; the table shows common purchase dimensions and representative starting prices for typical annual plans.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Key timing items and typical deadlines

Track effective dates, notice windows, and commission payment triggers to avoid disputes and fee recovery issues.

Effective Date:

Date when agent authority and obligations begin

Appointment Term:

End date or renewal conditions for the appointment

Commission Trigger:

When rent commences or tenant signs a lease

Notice Windows:

Contractual notice for termination or exclusivity removal

Document Exchange:

Signed copies delivered within a stated number of days

Frequently asked questions about Let Only Agreement execution

[INTRO] Concise answers to common execution, e-signature, and enforceability questions for Real Estate Let Only Agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm your state’s requirements and any exceptions such as certain court filings or testamentary documents.
Do I need a notary or witnesses?
Notary acknowledgements are required for many real property instruments. Witness requirements vary by state; Florida and South Carolina commonly require two witnesses for deeds and related instruments.
What if a signer lacks authority?
If a signer is not authorized, the agreement may be voidable. Verify signatory authority, attach power of attorney or corporate resolution when entities are involved.
Can the agreement be amended after signing?
Yes, but amendments should be written, dated, and signed by all original parties. Verbal changes risk enforceability problems and payment disputes.
How should I store signed copies securely?
Keep signed originals or certified digital copies in an encrypted repository with an audit trail. Retain for the required statutory period for tax and dispute defense.
What are frequent execution errors?
Common errors include mismatched party names, missing dates, unclear commission triggers, and absent signatures; these can cause delays or lead to costly litigation.

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