Parties
Full legal names, business addresses, and contact information for sender and recipient so agents can verify authority and reach the correct parties.
A concise, well-structured Letter of Direction establishes authority, minimizes processing delays, and creates a record of intent and obligations for lenders, escrow officers, and title agents.
Common preparers include property owners, mortgage lenders, closing attorneys, and escrow officers; recipients include title companies, escrow agents, property managers, and recording offices.
Use the document to plainly name the acting party, describe the required action, and include authentication to avoid processing delays or rejection.
Full legal names, business addresses, and contact information for sender and recipient so agents can verify authority and reach the correct parties.
Street address, parcel/tax ID, and any recording reference to ensure the instruction applies to the intended real property.
Clear, actionable language describing exactly what to release, transfer, or record, including amounts, account details, or document identifiers.
Effective date and any deadline for action; indicate if directions are conditional on closing or settlement.
Statement of authority (owner, power of attorney, lender) and, if applicable, reference to resolution, POA document, or loan number.
Signature, printed name, title, date, and notarization or witness statement when required by law or recipient policy.
Copy of the POA showing the signer’s authority when someone signs on behalf of an owner; include notarial elements if originally notarized.
Preliminary title report or prior closing statement to cross-reference lien positions, payoffs, and escrow details for accuracy.
Bank or escrow account details and any required reference numbers to ensure funds are routed correctly.
Copies of deeds, liens, or recorded assignments cited in the instruction to support the requested action.
| Field | Configuration |
|---|---|
| Required Fields | Full name, property ID, instruction text, date |
| Authentication | Email link, SMS code, or ID verification |
| Routing | Set signer order and reviewer roles |
| Audit Trail | Enable timestamps and IP capture |
Match the eSignature workflow to the recipient’s acceptance policies: some title/escrow partners accept basic e-signatures while others require notarization or additional ID proofing.
Retain a complete audit trail and original signed copy in secure storage to support future title searches or disputes; confirm recipient policies for electronic record acceptance before sending.
Set in MM/DD/YYYY; determines escrow closing day
Follow bank cutoff times to ensure same-day funds transfer
County clerk schedules affect when deed or release is recorded
Signer must appear within specified timeframe for in-person notarization
Keep executed copies per regulatory requirements
Prepare clear instructions and attach supporting documents.
Recipient confirms signer authority and document completeness.
Signer completes signature, date, and notarization as required.
Agent executes the directed action and records outcome.
Owner instructs escrow to pay lender payoff amount on closing
Seller directs title company to record deed following closing
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Bulk Send | Yes (Business Premium) | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |