Can this listing be signed electronically?

Yes. Electronic signatures on listings are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and by UETA in most states, provided intent, consent, attribution, and record retention are satisfied.

Do I need a notary for the listing?

Generally no for a listing agreement, but check state or brokerage rules. Notarization is typically required for deeds and some powers of attorney, not for standard brokerage listings.

Who may sign on behalf of the seller?

Only authorized owners or authorized signatories (as shown on deed or organizational documents) may sign. Corporate or trust entities should provide proof of signing authority.

How do I update the listing after signing?

Execute an amendment or addendum that references the original listing, sign by the same parties, and redistribute; maintain both original and amendment for records.

Are remote notarizations accepted?

Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording requirements; verify your state's notary commission and compliance obligations.

How long must I keep the signed listing?

Retain the signed listing for the active term plus at least three years; tax- or title-related records may require retention of seven years or more per IRS and state rules.

Electronic Signature
Templates
Real estate
Real Estate Listing for The Cottages

Real Estate Listing for The Cottages

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Real Estate Listing for The Cottages

Property Name: Property Address:

Property Identification

Parcel / APN Legal Description

Parties

Seller / Owner - Full Legal Name Seller Mailing Address

Phone:

Email:

Listing Broker / Agency Listing Agent (License #)

Office Phone:

Office Email:

Listing Terms

Type of Listing: Exclusive Right to Sell Exclusive Agency Open Listing

Listing Price

Listing Period: Start Date End Date

Commission to Listing Broker: Cooperating Broker Compensation:

MLS / Syndication Authorization: Authorized to list on MLS and cooperating broker distribution Authorized to photograph and market property

Property Details

Property Type:

Style:

Bedrooms:

Bathrooms:

Square Footage:

Lot Size / Acreage:

Year Built:

Additional Property Features (heating, cooling, appliances, parking)

Homeowners Association: Yes No If yes, Name: Monthly Dues:

Disclosures

Seller discloses the following conditions known to Seller at the time of this listing (check applicable):

Lead-Based Paint (for properties built prior to 1978) Yes No

Mold or water intrusion identified None known

Prior structural or material damage repaired No prior damage known

Termite or pest infestation history None known

Located in recognized flood zone Not in flood zone

Showings, Keys and Lockbox

Showing Instructions

Lockbox on property: Yes No If Yes, Lockbox Type: Code/Location:

Marketing Authorization and Photo Release

Seller authorizes Listing Broker and cooperating brokers to market the Property by means consistent with customary brokerage practices, including but not limited to multiple listing services, print and digital advertising, signage, and broker open houses. Seller grants permission to take and use photographs, floor plans and marketing materials. Seller acknowledges that broker will use commercially reasonable efforts to present the Property accurately but makes no warranty as to advertising results.

Seller authorizes photography and marketing materials Seller does not authorize photography at this time

Seller Representations and Warranties

Seller represents and warrants that Seller is the lawful owner of the Property with full power and authority to enter this Listing Agreement; that there are no undisclosed encumbrances, leases, or litigation affecting the Property except as disclosed in writing to Broker; and that all information provided to Broker is true and correct to Seller's actual knowledge. Seller agrees to promptly notify Broker in writing of any change in the status of title, condition, occupancy, or other material facts affecting the marketability of the Property.

Commission, Termination and Remedies

If, during the term of this Listing Agreement or any mutually agreed extension, the Property is sold, exchanged, leased with option to purchase, or transferred in any manner to a party introduced to the Property by Broker or cooperating brokers, Seller shall pay the commission set forth above. Commission shall be earned upon the execution of a binding contract of sale, regardless of closing. If Seller materially breaches this Agreement, Broker shall be entitled to pursue available remedies at law or equity, including recovery of earned commission and costs of collection including reasonable attorney fees.

Indemnification; Governing Law; Entire Agreement

Seller agrees to indemnify and hold harmless Broker and Listing Agent from and against liabilities, claims, expenses and damages arising out of Seller's misrepresentations or breach of this Agreement, except to the extent caused by Broker's gross negligence or willful misconduct. This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is situated. This Listing Agreement contains the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether oral or written.

Miscellaneous Provisions

Notices required by this Agreement shall be in writing and delivered to the addresses shown above by hand, certified mail, or other agreed method. Time is of the essence for performance of all obligations under this Agreement where applicable. Should any provision of this Agreement be held invalid, the remaining provisions shall continue in full force and effect.

Seller / Owner:

By:

Date:

Listing Broker / Agent:

By:

Date:

What the Real Estate Listing for The Cottages Document Is

The Real Estate Listing for The Cottages is a property listing document used to describe, market, and authorize brokerage services for a specific residential property. It records key facts about the property (address, unit identifiers, amenities), the listing price and terms, required seller disclosures, broker compensation, and signature blocks for the seller and listing agent. The listing is intended for distribution to MLS, cooperating brokers, and prospective buyers, and it creates an authorization framework for marketing and negotiations while preserving documentary evidence of agreed listing terms.

Why a Clear, Complete Listing Matters for The Cottages

A complete listing reduces misunderstandings, helps ensure regulatory compliance, and documents the seller–broker relationship and compensation. Accurate listings improve buyer trust, speed market exposure, and provide a record for any subsequent disputes over representations or commissions.

Who Typically Prepares and Signs This Listing

The listing is completed and maintained by brokerages, listing agents, and sellers; other stakeholders receive copies for review.

Listing agents and brokers who enter the property into MLS and manage marketing and offers on behalf of sellers.
Property owners or sellers who provide disclosures, sign the authorization, and confirm listing price and terms.
Brokerage administrators and cooperating agents who need copies to coordinate showings, offers, and commission splits.

Keep distribution limited to authorized parties and retain signed copies for compliance and dispute resolution.

Essential Parts of a Professional Listing for The Cottages

A complete listing balances descriptive content, compliance items, and administrative details so the property can be marketed and offers processed efficiently.

Property Description

Concise narrative of unit layout, bedrooms/baths, square footage, key amenities, and unique features that materially affect buyer expectations and valuation.

Legal Description

Official plat or metes-and-bounds description pulled from the deed or county records to uniquely identify the parcel for contracts and recording.

Seller Disclosures

State-required condition and material facts disclosures, lead-based paint forms (if applicable), and any other mandated seller statements attached to the listing.

Photos and Floorplans

Clear photographs and schematic floorplans with dates; label file names and confirm permissions to use images in MLS and marketing materials.

Pricing and Terms

Listing price, accepted financing types, earnest money guidance, and any seller concessions or leaseback terms that affect offers.

Broker Compensation

Commission rate or split, cooperating broker terms, and any special incentives; documenting compensation avoids subsequent disputes.

Step-by-Step: Completing the Listing Form for The Cottages

Follow these sequential steps to prepare, complete, and circulate a market-ready listing with accurate documentation and signatures.

01

Prepare Details: Gather deed, measurements, disclosures, and photos.
02

Populate Form: Enter identification, price, terms, and MLS fields.
03

Attach Disclosures: Upload state-mandated disclosure forms and images.
04

Sign and Distribute: Obtain required signatures and distribute copies to parties.

How to Configure an Online Listing Workflow

Set these workflow options to match your brokerage and compliance needs when completing the listing electronically.

Field	Configuration
Signature Authentication	Email link with optional SMS code verification
Notarization Option	Support for RON sessions or in-person notarization where required
File Attachments	Allow PDFs, JPGs and common image formats for disclosures and photos
MLS Export	Format mapping for CSV or MLS data feed exports

Where to Send and How the Listing Is Routed

Common routing destinations for a completed listing include MLS systems, cooperating brokers, seller records, and closing/title agents.

Send to MLS: Upload formatted listing data to the local MLS feed
Share with Sellers: Deliver signed copy to seller and retain brokerage copy
Notify Cooperating Brokers: Distribute compensation and showing instructions to network
Provide to Title: Share legal description and disclosures with closing/title

Delivery and Integration Options for The Cottages Listing

Digital listings integrate with MLS, CRM, and document storage systems to streamline distribution and recordkeeping.

CRM Integration: Salesforce, Microsoft Dynamics 365
Office Productivity: Microsoft 365, Google Workspace
Storage & APIs: NetSuite, Box, Procore

Key Dates and Timing for a Listing

Track these dates to ensure marketing, inspection, and closing timelines are clear to all parties and legally documented.

Listing Effective Date:

The MM/DD/YYYY when the brokerage is authorized to market the property

Offer Review Deadline:

If set, a firm deadline for buyer offers to be considered by the seller

Inspection Period End:

Date by which buyer must complete inspections per the purchase contract

Anticipated Closing Date:

Projected date for ownership transfer used for scheduling title and funds

Record Retention Deadline:

Maintain signed listing for the active term plus recommended retention period

Major Milestones from Listing to Closing

This sequential milestone list shows the principal stages from initial listing through contract execution and closing.

01

Listing Preparation

Gather documents, disclosures, and photos before the effective date

02

Market Live

Listing is published to MLS and marketing channels

03

Offer and Negotiation

Receive buyer offers and negotiate terms and contingencies

04

Contract to Close

Complete title, financing, inspections, and record transfer

Common Mistakes to Avoid When Preparing the Listing

Using an informal or incomplete legal property description that does not match county records, causing title or closing delays.
Failing to attach state-required disclosure forms or incomplete disclosure entries, which can trigger rescission rights or fines.
Uploading low-quality photos or incorrect floorplans that misrepresent the property and create buyer disputes or MLS removal.
Omitting or misstating broker compensation or cooperating-broker instructions, which may cause commission disputes later.

Penalties and Risks from Errors or Omissions

Fair Housing Fines: Civil penalties under 42 U.S.C. §3614

Contract Disputes: Damages or rescission claims possible

MLS Sanctions: Delisting or disciplinary fees

Closing Delays: Title or lender hold-ups possible

Tax Reporting: Backup withholding at 24% if TIN missing

Reputation Risk: Negative reviews and lost referrals

How a Listing Differs From a Purchase Agreement

Compare purpose and legal effect so users understand what the listing authorizes versus a binding sales contract.

Criteria	Listing	Purchase Agreement
Primary Purpose	authorize marketing	commit to buy/sell
Binding on Parties	no (marketing authorization)	yes (contractual)
Signatures Required	seller and agent	buyer and seller
Notarization Typical	rare	sometimes for deeds

Real-world Examples of Digital Listing Workflows

These examples illustrate how brokerages and property managers use online signing and workflows to complete listing documents efficiently.

Martin Properties

Tim Martin, Founder

Tim processes and executes documents online with full compliance
The online workflow enabled Martin Properties to manage listings remotely and maintain an auditable record for every transaction, whether agents worked in the office or on mobile devices.

Optica Ventures

Brian Fitzgibbons, COO

Their team uses an easy interface for internal and client-facing signatures
Optica Ventures reported simplified collaboration across agents and clients while preserving secure audit trails for each executed listing and amendment.

Frequently Asked Questions About the Listing for The Cottages

Answers to common questions about signing, notarization, revisions, and recordkeeping for this listing document.

Need help? Contact support

Can this listing be signed electronically?
Yes. Electronic signatures on listings are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and by UETA in most states, provided intent, consent, attribution, and record retention are satisfied.
Do I need a notary for the listing?
Generally no for a listing agreement, but check state or brokerage rules. Notarization is typically required for deeds and some powers of attorney, not for standard brokerage listings.
Who may sign on behalf of the seller?
Only authorized owners or authorized signatories (as shown on deed or organizational documents) may sign. Corporate or trust entities should provide proof of signing authority.
How do I update the listing after signing?
Execute an amendment or addendum that references the original listing, sign by the same parties, and redistribute; maintain both original and amendment for records.
Are remote notarizations accepted?
Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording requirements; verify your state's notary commission and compliance obligations.
How long must I keep the signed listing?
Retain the signed listing for the active term plus at least three years; tax- or title-related records may require retention of seven years or more per IRS and state rules.

eSignature Pricing Comparison for Executing The Cottages Listing

Sample vendor comparison for common eSignature features relevant to executing and distributing real estate listings; signNow appears first per platform data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

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