Can this listing be signed electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted. Exceptions include a narrow set of documents specifically excluded by statute; verify if any local exception applies before relying on an electronic signature.

Is notarization required for the listing itself?

Most listing agreements do not require notarization. However, related documents such as deeds typically require a notary acknowledgement. Confirm deed execution rules with the county recorder or state notary statutes before recording.

Who is authorized to sign on behalf of an entity seller?

An authorized corporate officer or an individual listed in corporate resolution or LLC operating agreement must sign. Ensure capacity is documented; include title and printed name in the signature block to avoid later challenges.

How do state rules affect execution?

States vary on witness and notarization requirements for conveyance documents and powers of attorney. Use state-specific guidance for deeds and consult counsel for out-of-state owners to ensure compliance.

What if a seller wants to revoke the listing?

Revocation depends on the agreement’s termination and cancellation provisions. Many exclusive listings require written notice and may include termination fees; consult the contract language and broker policies to determine effect.

How should signed listings be stored securely?

Retain signed originals or certified copies in the brokerage’s transaction management system with access controls and audit trails. For regulated content, follow retention rules such as IRC §6501(a) and HIPAA 45 CFR §164.530(j) where applicable.

Electronic Signature
Templates
Real estate
Real Estate Listing RE-MAX

Real Estate Listing RE-MAX

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE LISTING AGREEMENT — RE/MAX

This Listing Agreement is made between Seller Name: and Broker (RE/MAX Office): on this date: . Seller appoints Broker as the exclusive agent to sell the Property described below on the terms and conditions set forth in this agreement.

1. Party Contact Information

Seller Contact Information

Broker Contact Information

2. Property Identification

Street Address

Legal Description

3. Listing Term and Authority

Type of Listing (select one): Exclusive Right to Sell Exclusive Agency Open Listing

Listing Period Commencement Date: Termination Date: . If no earlier termination, this Agreement expires on the termination date unless extended in writing by both parties.

4. Price, Commission and Compensation

Listing Price: $ . Seller authorizes Broker to advertise and present offers at or above the listing price unless otherwise instructed in writing.

Commission and Cooperative Compensation

Seller agrees to pay Broker a commission of % of the gross sales price, of which % is offered to cooperating brokers. Commission is earned and payable at closing or other transfer of title unless otherwise agreed in writing.

Seller understands Broker may deduct reasonable marketing expenses from proceeds only if authorized: Marketing Authorization Limit $ .

5. Marketing and Access

Broker is authorized to: Place Property in MLS Internet Marketing Yard Sign Place Lockbox

Seller will permit Broker and cooperating brokers reasonable access for showings, inspections, and marketing, and will provide keys and pertinent information to facilitate sale. Seller acknowledges responsibility to notify occupants and to remove or secure personal property prior to showings.

6. Seller Representations and Disclosures

Seller represents that Seller is the legal owner of the Property, has full authority to list and convey the Property, and that there are no undisclosed encumbrances other than those disclosed in this Agreement or attached exhibits. Seller shall timely complete all material disclosures required by applicable law.

Known Conditions (select one for each)

Lead-Based Paint

Yes No

Mold or Water Damage

Yes No

Prior Structural Damage/Repair

Yes No

7. Inspection, Offers and Negotiation

Broker shall present all written offers to Seller in a timely manner. Seller may accept, reject, or counter any offer. Seller authorizes Broker to communicate and negotiate with prospective purchasers and cooperating brokers on Seller's behalf. Buyer inspections are the responsibility of the purchaser unless otherwise agreed in writing.

8. Default and Remedies

If Seller breaches this Agreement after a binding contract for sale is procured by Broker, Seller shall remain obligated to pay the commission agreed herein. If Broker breaches material obligations, Seller may terminate this Agreement and seek actual damages. Remedies are cumulative and do not preclude injunctive relief where appropriate.

9. Indemnification and Insurance

Seller agrees to indemnify and hold Broker harmless from third-party claims arising from Seller's breach of representations, misstatements in disclosures, or Seller's failure to disclose material facts. Broker is not responsible for insuring the Property; Seller is advised to maintain appropriate insurance through closing.

10. Notices and Addresses

Notices under this Agreement shall be in writing and delivered to the addresses below. Notice to Seller: . Notice to Broker:

11. Governing Law and Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the State of . This Agreement, including any addenda or counteroffers executed in writing, constitutes the entire agreement between the parties and supersedes all prior agreements and understandings. Any amendment must be in writing and signed by both parties.

12. Additional Provisions

Special Instructions or Addendum

By signing below, Seller affirms the truthfulness of the representations made herein and authorizes Broker to act as set forth in this Agreement. Broker acknowledges acceptance of the appointment and agrees to perform the duties of Broker under applicable law and custom.

Seller:

By:

Date:

Broker (RE/MAX):

By:

Date:

What the Real Estate Listing RE-MAX document covers

The Real Estate Listing RE-MAX is a standardized listing agreement used to record the seller's authorization for a RE/MAX-affiliated agent or broker to market a property, set a listing price, and define commission terms. It collects property identifiers, owner contact information, marketing permissions, MLS authorization, mandatory disclosures, and the exclusive listing period. The form documents the broker’s authority to advertise and cooperate with buyer agents and typically authorizes electronic delivery and signatures when permitted by state law and applicable electronic signature statutes.

Why a properly completed listing matters

A completed Real Estate Listing RE-MAX clarifies authority, compensation, and disclosure obligations, reducing disputes and enabling MLS publication. Proper completion helps ensure enforceability under the ESIGN Act (15 U.S.C. §7001) and applicable state UETA rules where adopted.

Who typically completes and relies on this form

The Real Estate Listing RE-MAX is completed by sellers and listing agents to establish the broker-seller relationship and record listing terms.

Listing agents — prepare, explain, and submit the listing to broker and MLS.
Sellers (property owners) — provide legal names, disclosures, and sign the agreement.
Brokerage administrators — review compliance, upload to MLS, and retain transaction files.

Copies are shared with co-brokers, title companies, and transaction coordinators to support marketing and closing activities.

Core sections found in a professional listing

A professional Real Estate Listing RE-MAX includes standardized sections to document all material terms, disclosures, and marketing authorizations required for listing, MLS submission, and transaction management.

Property Details

Full legal property description, street address, parcel/lot number, and any unit identifiers required for MLS and title searches.

Listing Price

Stated asking price and pricing instructions, including any pricing tiers, adjustments, or seller reserves affecting offers.

Commission

Broker compensation percentage or flat fee, cooperating broker split, and commission protection provisions for buyer introduction timing.

Term

Exclusive listing start and end dates, automatic renewal rules if any, and termination or cancellation methods.

Marketing Consent

Permissions for photos, virtual tours, lockbox placement, sign installation, and third-party advertising channels.

Required Disclosures

Statutory disclosures (lead paint, known defects, HOA rules) and seller representations that must accompany the listing.

Essential fields to capture on the form

Seller Name: Full legal name

Property Address: Street, city, state, ZIP

MLS ID: MLS or listing number

Listing Price: Numeric dollar amount

Commission: Percentage or flat fee

Signature & Date: Signatures with dates

Step-by-step: completing the Real Estate Listing RE-MAX

Follow these sequential steps to ensure the listing is accurate, compliant, and ready for MLS distribution.

01

Prepare Documents: Gather deed, tax ID, and seller ID
02

Enter Property Data: Complete address, legal description, and MLS details
03

Set Terms: Specify price, term, and commission
04

Sign & Distribute: Obtain signatures and submit to broker/MLS

Where to send or file the completed listing

After signing, the listing is routed to the broker and published to cooperating channels according to brokerage and MLS procedures.

Brokerage Office: Upload to broker transaction management system
MLS Submission: Post to local MLS per its posting rules
Co-Broker Notification: Share cooperating broker compensation details
Title & Escrow: Provide copy to title or escrow upon request

Digital platforms and format basics

Real estate listings are commonly prepared and exchanged as PDF or Word documents and may be e-signed and stored electronically.

Supported Formats: PDF, Word DOCX
Integrations: MLS, CRM, transaction platforms
Authentication: Email, SMS code, or stronger

Choose tools that produce audit trails, preserve original PDFs, and integrate with brokerage systems for consistent recordkeeping.

Typical online workflow settings for listings

Configure fields and routing so the listing captures required details, enforces required initials, and notifies relevant parties automatically.

Field	Configuration
Signature Field	Required; signer email mapped
Date Field	Auto-fill on signing
Initials	Required on disclosures
Bulk Send	Enable for multiple sellers

Common timelines and processing expectations

Timelines vary by brokerage and state; the following are typical operational expectations for listing processing and related actions.

MLS Posting Window:

Post within 24–72 hours of broker approval

Exclusive Term:

Commonly 90–180 days unless specified

Photo/Marketing Turnaround:

Photos and marketing live within 3–7 days

Offer Presentation:

Present offers per broker policy, often within 24 hours

Cancellation Notice:

Follow contract cancellation procedures immediately

Common errors to avoid when preparing the listing

Entering an incorrect legal owner name, which can delay title work and create closing issues if signatures don’t match legal documents.
Omitting required state or local disclosures, exposing the seller and broker to potential statutory penalties or rescission claims.
Failing to record accurate MLS status or compensation details, which can cause commission disputes with cooperating brokers.
Using ambiguous price instructions like 'reasonable offer' instead of a clear listing price or pricing formula.

Key risks and potential consequences

Commission Disputes: Litigation risk

Disclosure Violations: Civil penalties

Incorrect Ownership: Title delays

MLS Sanctions: Fines or suspension

Privacy Breach: Regulatory exposure

Contract Ambiguity: Enforceability issues

eSignature pricing and capabilities relevant to listing workflows

Compare common vendor pricing features and compliance attributes relevant to real estate listing workflows; signNow is shown first per platform comparisons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 env/user/year	Varies	Varies	Varies

Frequently asked questions about Real Estate Listing RE-MAX

Answers to common execution, legality, and processing questions for the Real Estate Listing RE-MAX form.

Need help? Contact support

Can this listing be signed electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted. Exceptions include a narrow set of documents specifically excluded by statute; verify if any local exception applies before relying on an electronic signature.
Is notarization required for the listing itself?
Most listing agreements do not require notarization. However, related documents such as deeds typically require a notary acknowledgement. Confirm deed execution rules with the county recorder or state notary statutes before recording.
Who is authorized to sign on behalf of an entity seller?
An authorized corporate officer or an individual listed in corporate resolution or LLC operating agreement must sign. Ensure capacity is documented; include title and printed name in the signature block to avoid later challenges.
How do state rules affect execution?
States vary on witness and notarization requirements for conveyance documents and powers of attorney. Use state-specific guidance for deeds and consult counsel for out-of-state owners to ensure compliance.
What if a seller wants to revoke the listing?
Revocation depends on the agreement’s termination and cancellation provisions. Many exclusive listings require written notice and may include termination fees; consult the contract language and broker policies to determine effect.
How should signed listings be stored securely?
Retain signed originals or certified copies in the brokerage’s transaction management system with access controls and audit trails. For regulated content, follow retention rules such as IRC §6501(a) and HIPAA 45 CFR §164.530(j) where applicable.

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