Property Description
Concise legal and marketing description including property type, square footage, lot size, bedrooms, bathrooms, and notable features that affect value or buyer expectations.
A consistent template reduces legal and operational risk by ensuring required disclosures and seller authorizations appear every time. It speeds publication, improves data accuracy for MLS and syndication, and supports audit trails needed for recordkeeping and compliance with federal and state rules including ESIGN (15 U.S.C. §7001) and UETA where applicable.
Real estate agents, brokerages, listing coordinators, property managers, and marketing teams rely on a standard listing template to publish and track property listings efficiently.
The template supports role-based workflows so each party provides the information they are authorized to supply while preserving an auditable record of changes.
Concise legal and marketing description including property type, square footage, lot size, bedrooms, bathrooms, and notable features that affect value or buyer expectations.
Listing price, accepted financing types, seller concessions, and earnest money instructions to clarify offer evaluation criteria for buyers and agents.
Showing windows, lockbox or key instructions, tenant notice requirements, and any special access restrictions to prevent missed showings and legal conflicts.
State-required disclosures, hazard notices, HOA documents, and lead paint statements which must accompany the listing and be delivered to buyers at required stages.
Listing broker identification, MLS agent contact, and cooperating broker compensation terms to ensure commission clarity and prevent disputes.
Floor plans, survey, title report excerpts, seller-supplied permits, and HOA resale packages linked to the listing for due diligence and buyer review.
| Field | Configuration |
|---|---|
| Routing Order | Seller → Broker → Listing Coordinator |
| Signer Authentication | Email or SMS code recommended |
| Attachments Handling | Require PDFs for legal documents |
| Audit Trail Settings | Capture timestamps and IP addresses |
Confirm file formats, integrations, and authentication levels before sending listings for signature.
Choose platform settings that preserve an audit trail and support your brokerage systems while meeting any industry-specific compliance needs.
Start date for marketing and commission period; entered as MM/DD/YYYY.
Seller-specified period to accept or counter offers; ensure it is clearly stated.
Deliver required disclosures within state-specific timelines prior to acceptance.
Comply with MLS rules for withdrawn or expired listings to avoid penalties.
Retention period typically begins on the listing effective or closing date.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A mid‑sized brokerage standardizes listings across 60 agents to reduce errors and speed MLS uploads
A property manager uses the template to post multiple rental units with consistent disclosures