Loan Amount
State the principal balance precisely, including disbursement allowances, conditions for advances, and any commitment expiration dates so funding and payoff calculations remain unambiguous.
A clear, well-prepared exhibit reduces ambiguity about collateral, payment timing, and default remedies and supports enforceability under standard U.S. e‑signature law (ESIGN Act, 15 U.S.C. ch. 96) and state UETA statutes where applicable.
Typical participants include lending institutions, title agents, closing attorneys, and borrower representatives who must agree to property- and loan-specific details before closing.
The exhibit helps each party confirm numeric terms and supporting evidence without altering the master loan agreement.
State the principal balance precisely, including disbursement allowances, conditions for advances, and any commitment expiration dates so funding and payoff calculations remain unambiguous.
Specify interest rate type, initial rate, adjustment formula (if adjustable), compounding frequency, and any interest-only periods to avoid disputes over owed interest.
Include amortization, payment due dates, grace periods, and late charge mechanics plus the effect of prepayments to ensure predictable repayment accounting.
Provide the full legal description, parcel ID, and address along with any easements or encumbrances material to the lender’s security interest.
List borrower obligations tied to the property (insurance, maintenance, tax payment) and specific reporting or inspection requirements expected by the lender.
Describe events of default, cure periods, acceleration rights, and any foreclosure or lien enforcement steps the lender may pursue.
| Field | Configuration |
|---|---|
| Signature Field | Assign to specific signer; require date stamp |
| Conditional Fields | Show or hide clauses based on loan type |
| Authentication | Use email plus SMS code for higher assurance |
| Audit Trail | Enable IP, timestamp, and action logging |
Choose a platform that supports PDF and DOCX uploads, audit trails, and appropriate signer authentication for real estate transactions.
Confirm the platform supports audit logging, tamper-evident signed PDFs, and any required HIPAA or 21 CFR Part 11 safeguards for regulated payloads.
Record immediately after closing to perfect security interest
Retain records to meet IRS retention rules
Sign no later than closing date agreed in loan package
Notarize when signer identity is verified
Distribute final executed copies to lender and title
Export a signed, tamper-evident PDF/A copy to preserve visual fidelity and long-term readability for record retention and auditor review.
Retain the original DOCX or editable source file to support amendment, redlining history, and future template reuse by counsel or operations.
Bundle the signed exhibit with the certificate of completion, notarization logs, and title endorsements to create a complete closing record.
Store files in secure cloud repositories with version control, access logs, and encryption to meet corporate retention policies.
Typically a loan officer, closing officer, or authorized signatory for the lending entity executes on the lender’s behalf; corporate signers must follow internal authorization such as board resolution or loan committee approval.
The borrower’s authorized individual (individual owner, corporate officer, or manager) must sign in the exact capacity listed, with proof of authority retained in the loan file.
Signer provides government ID and any required secondary authentication
Arrange for the required number of witnesses per state law
Notary completes acknowledgement or jurat on the executed exhibit
For RON, ensure compliant audio-video recording is captured
Notary records session details and retains journal per state rules
Confirm required county forms and fee calculation
File with county recorder within required timeframe
Provide executed, recorded copies to lender, borrower, and title